RE: Formatting Long Document
- From: "Chip Orange" <Corange@xxxxxxxxxxxxxxx>
- To: <jfw@xxxxxxxxxxxxx>
- Date: Thu, 24 May 2007 15:36:51 -0400
That's not proper use of Word. You don't put two paragraph marks
between paragraph (that's what a return is when it's in Word), instead,
you set a property of Word to do the double spacing automatically
between paragraphs. So, you should never have two paragrph marks
together if you're using Word properly.
------------------------------
Chip Orange
Database Administrator
Florida Public Service Commission
Chip.Orange@xxxxxxxxxxxxxxx
(850) 413-6314
(Any opinions expressed are solely those of the author and do not
necessarily reflect those of the Florida Public Service Commission.)
> -----Original Message-----
> From: jfw-bounce@xxxxxxxxxxxxx
> [mailto:jfw-bounce@xxxxxxxxxxxxx] On Behalf Of G.W. Cox
> Sent: Thursday, May 24, 2007 2:59 PM
> To: jfw@xxxxxxxxxxxxx
> Subject: Re: Formatting Long Document
>
> This depends on whether the document is single or double spaced. In
> single spacing, one should use two returns between paragraphs. That
> would result in ^p^p.
>
> With double spacing the first line should be indented, as is possible
> through paragraph formatting. Tab should not come into play.
> ----- Original Message -----
> From: "Chip Orange" <Corange@xxxxxxxxxxxxxxx>
> To: <jfw@xxxxxxxxxxxxx>
> Sent: Thursday, May 24, 2007 12:05 PM
> Subject: RE: Formatting Long Document
>
>
> In addition to your quite useful technique, you should also replace a
> return followed by a tab with something unique, since in Word
> that's how
> a paragraph is properly done (not double returns). Then as you say,
> after changing returns to something else, you can go back and
> fix up the
> returns followed by tabs back to their original form.
>
> You'll loose Word paragraph formating and paragraph styles though by
> doing it this way, and so if you've made use of these you'll need to
> find another way of processing out these line returns.
>
> Hth,
>
> Chip
>
>
>
>
>
>
> ------------------------------
>
> Chip Orange
> Database Administrator
> Florida Public Service Commission
>
> Chip.Orange@xxxxxxxxxxxxxxx
> (850) 413-6314
>
> (Any opinions expressed are solely those of the author and do not
> necessarily reflect those of the Florida Public Service Commission.)
>
>
> > -----Original Message-----
> > From: jfw-bounce@xxxxxxxxxxxxx
> > [mailto:jfw-bounce@xxxxxxxxxxxxx] On Behalf Of Adrian Spratt
> > Sent: Tuesday, May 08, 2007 8:41 PM
> > To: jfw@xxxxxxxxxxxxx
> > Subject: Formatting Long Document
> >
> > I accidentally deleted a query I meant to reply to, so I hope
> > I've created a
> > subject line that catch's the attention of the person asking.
> >
> > I suggest going to
> > www.jfwlite.com
> > and downloading the program called Text Monkey Lite. It does
> > an effective
> > job of cleaning Internet documents and email messages.
> > Debbie Scales wrote
> > some helpful hints for using it.
> >
> > However, if you prefer to do a search and replace for return
> > key codes, keep
> > in mind that replacing them all will also eliminate all
> > paragraph breaks.
> > Here's my technique for overcoming that problem. I first
> > determine if the
> > document separates paragraphs with two such codes. If so, I begin
> > reformatting by searching for double instances of return key
> > codes and doing
> > a "replace all" with some rare key combination. The
> > replacement I choose is
> > three consecutive number signs. Then I go back to the start
> > of the document
> > and search for all single instances of the return and replace
> > them with a
> > space. Finally, I go back to the beginning and replace all
> > my triple number
> > signs with double enter codes.
> >
> > The actual task is much simpler and faster than explaining it.
> >
> > --
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