Re: Formatting Long Document

  • From: "G.W. Cox" <gwcox2@xxxxxxxxxxx>
  • To: <jfw@xxxxxxxxxxxxx>
  • Date: Thu, 24 May 2007 12:58:31 -0600

This depends on whether the document is single or double spaced. In 
single spacing, one should use two returns between paragraphs. That 
would result in ^p^p.

With double spacing the first line should be indented, as is possible 
through paragraph formatting. Tab should not come into play.
----- Original Message ----- 
From: "Chip Orange" <Corange@xxxxxxxxxxxxxxx>
To: <jfw@xxxxxxxxxxxxx>
Sent: Thursday, May 24, 2007 12:05 PM
Subject: RE: Formatting Long Document


In addition to your quite useful technique, you should also replace a
return followed by a tab with something unique, since in Word that's how
a paragraph is properly done (not double returns).  Then as you say,
after changing returns to something else, you can go back and fix up the
returns followed by tabs back to their original form.

You'll loose Word paragraph formating and paragraph styles though by
doing it this way, and so if you've made use of these you'll need to
find another way of processing out these line returns.

Hth,

Chip






------------------------------

Chip Orange
Database Administrator
Florida Public Service Commission

Chip.Orange@xxxxxxxxxxxxxxx
(850) 413-6314

 (Any opinions expressed are solely those of the author and do not
necessarily reflect those of the Florida Public Service Commission.)


> -----Original Message-----
> From: jfw-bounce@xxxxxxxxxxxxx
> [mailto:jfw-bounce@xxxxxxxxxxxxx] On Behalf Of Adrian Spratt
> Sent: Tuesday, May 08, 2007 8:41 PM
> To: jfw@xxxxxxxxxxxxx
> Subject: Formatting Long Document
>
> I accidentally deleted a query I meant to reply to, so I hope
> I've created a
> subject line that catch's the attention of the person asking.
>
> I suggest going to
> www.jfwlite.com
> and downloading the program called Text Monkey Lite.  It does
> an effective
> job of cleaning Internet documents and email messages.
> Debbie Scales wrote
> some helpful hints for using it.
>
> However, if you prefer to do a search and replace for return
> key codes, keep
> in mind that replacing them all will also eliminate all
> paragraph breaks.
> Here's my technique for overcoming that problem.  I first
> determine if the
> document separates paragraphs with two such codes.  If so, I begin
> reformatting by searching for double instances of return key
> codes and doing
> a "replace all" with some rare key combination.  The
> replacement I choose is
> three consecutive number signs.  Then I go back to the start
> of the document
> and search for all single instances of the return and replace
> them with a
> space.  Finally, I go back to the beginning and replace all
> my triple number
> signs with double enter codes.
>
> The actual task is much simpler and faster than explaining it.
>
> --
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