[hackpgh-party] Re: Initial wiki page up!
- From: Mandy <steelgreypittsburgh@xxxxxxxxx>
- To: hackpgh-party@xxxxxxxxxxxxx
- Date: Thu, 18 Nov 2010 15:47:40 -0500
Hi!
So for party times, I'll just run with a start time for our graphic.
They're not closing the bar for us anyway, so if people want to stay and
hang that won't matter. I'll use 7pm as I'm working on the graphic, but if
discussions go on and we decide on a different time I'll just swap it out,
no biggie. People can find out more on the website later anyway.
Awesome on the baskets being donations only, I think better to not dip into
any shop funds, since we're trying to make a little $. How to get this on
member's radar for earlier gathering?
For the drink tickets - I did a little digging, and many nights (seems
especially weeknights) OTB has drink specials for $2. I'm super disinclined
to pay $5 for one drink when I can potentially get two for less. Also, it's
been a while since I've been there, but I don't remember their
drafts being that expensive even for the fancy pulls. Mixed drinks, sure...
but I think we're more of a beer crowd. If OTB is just going to collect
drink tickets and charge us $5 per ticket at the end of the night, somebody
has to wrangle those tickets, keep track of how many we have *actually*
given out (or come up with a non-easily-reproduced something), and pay the
bill at the end of the night. And anyone turning in a drink ticket
will pull $5 out of the shop's made funds for every drink when said drink
may have cost less than half that. Same with running a tab... to be very
very blunt, that scares the crap out of me and opens up potential loss for
the shop. If it were only paid ticket holders in the bar, not so much of a
worry, but that's not the case here (not saying that should be the case, I
think the more we can introduce to the group, the merrier).
I understand about throwing the bar a bone, but the way I see it, we're
already throwing them a huge one by doing publicity for this and driving a
whole crowd of people into their bar (ideally) on a night that wouldn't see
that much activity normally. Plus, they're not closing it for us or keeping
out anyone else that shows up and just wants to visit the bar. People will
drink, people will order food, people will tip, and they will make
more money from that activity that normally wouldn't be there. We didn't
pay the Brillobox anything - and as a matter of fact, they gave US a handful
of drink tickets for free to combo with the party prizes since we were
driving so many people there on a random night that would be otherwise slow.
I like your idea of tickets being a little cheaper in advance - but there
are some logistics involved... like do we give out actual "tickets" that
those people have to bring in? Do we put them on a list we keep at the
party?
And good point on "who" for "what price". I do think we need to be aware of
that. It's right in mad-shopping and budget-crunching time - so $10 might
be a little steep. And I totally understand re: getting something in
return. I think a raffle ticket should stay with admission. Maybe there's
something else we could do very very cost efficiently in addition? A
throwie "pin" or something like that?
So all my rambling aside...
I'm only one voice in many, but personally I'm against the drink tickets.
It's more work for the shop, with zero gain for the shop.
I'll be working on the graphic the next couple nights and hope to have some
time to make a final for send-around thoughts Friday night at the shop.
*m
On Thu, Nov 18, 2010 at 12:47 PM, gwen <gwenix@xxxxxxxxx> wrote:
> I was given no deadlines for time, though they close at 2am. I'd need
> time to set up, so I'd be happier if we started 7 or 8pm. I assume
> we'll want to wrap up officially around midnight so that working
> people can go home.
>
> As for the baskets: I was under the assumption we'd all be donating
> things to it, I didn't expect shop to pay for any aspect of that. If
> we'd like to ask about a contribution from the shop for the party,
> perhaps that's a nice idea, but that should be a fixed budget that we
> get to cover whatever details we need it for. But I was hoping we
> could manage this without having to get into shop funds.
>
> As for the drink tickets: people who don't drink can give them away,
> or use them for non-alcoholic drinks. Yes, they're worth a drink "up
> to" $5, I don't know if OTB would just stash the $5 into a jar and
> charge us $5 for each ticket turned in, or if they'd run a tab we'd
> pay later. I'm personally OK either way: we need to throw money back
> to the bar for hosting us somehow, as they're being very generous in
> allowing us use of not only the space, but equipment.
>
> As for non-drinkers, they could arrange to give away their drink
> tickets if they'd like, or perhaps we could arrange for a ticket
> becoming unlimited soda for non-drinkers. Many bars already have this
> set up anyway... I'll inquire about that.
>
> I was also thinking: perhaps if people buy tickets over a week in
> advance, we could have ticket prices set to $8 instead of $10?
>
> They really base question is: Are our members going to come to this
> party for what price? And would that price be good for their friends?
> We need to set a price based on what people can spend on this party,
> not sell it as "a bargain". Now, that being said, I do find that
> people are more comfortable paying if they get something in return...
> but the ticket is for funds for the club fundamentally speaking, and
> we can't lose sight of that.
>
> Really, clearly, we need to discuss what the ticket price should be
> and whether there are drink tickets some more.
>
> On Thu, Nov 18, 2010 at 10:43 AM, Mandy <steelgreypittsburgh@xxxxxxxxx>
> wrote:
> > Aaaaaaaand a couple more questions.
> >
> > * Sorry if I missed this, but what time do we start the party at OTB, and
> > what time do we have to wrap up?
> > * Can someone with access to the web site make me a URL to put into the
> > graphic? Even if it's just holding "stay tuned" copy for now. (Doug
> > maybe?)
> >
> > Thanks!!!
> >
> > *m
> >
> > On Thu, Nov 18, 2010 at 10:35 AM, Mandy <steelgreypittsburgh@xxxxxxxxx>
> > wrote:
> >>
> >> Hi party people!
> >>
> >> Just reading through the notes and I have a couple callouts... things to
> >> think about / discuss.
> >>
> >> * I like the raffle basket idea - it seemed to be a hit at the Halloween
> >> party. I do want to callout, though, that all of the contents and
> >> containers for this for the Halloween party were donated by members or
> >> purchased out of pocket by Amy, Matthew and myself. The shop didn't pay
> for
> >> any of that... and I don't know if there are shop funds to pay for any
> of
> >> that for this party either... but that's a question for higher-up on the
> >> chain.
> >>
> >> * Sorry I can't get off of this one - but a drink ticket included in the
> >> price of entry is throwing me off. I'm still thinking of those who
> don't
> >> drink at all and those who choose to be designated drivers. Many of us
> live
> >> a ways away from the South Side, and we all know what a total pain it is
> to
> >> get a cab anywhere in this town - so I think we need to be cognizant of
> >> those that have made life choices and those that are awesome enough
> >> to volunteer to haul the rest of our tipsy butts around :) Why make
> them
> >> pay for something they can't/won't use? A $10 party might also scare
> off
> >> the locals.
> >>
> >> *** I'm also curious how this would even work with OTB? Are they
> >> providing the tickets? Do they give them to us up front for
> distribution
> >> with tickets or at the door? How do they get paid for the tickets? Who
> >> makes the profit (because many beverages aren't going to cost $5, what
> >> happens to the leftovers)?
> >>
> >> *m
> >>
> >> On Thu, Nov 18, 2010 at 9:32 AM, Doug Philips <
> douglas.philips@xxxxxxxxx>
> >> wrote:
> >>>
> >>> I've started a wiki page (as per the -discuss email):
> >>>
> http://www.hackpittsburgh.com/wiki/index.php?title=2010_Holiday_Party
> >>>
> >>> This is just what I can remember from last night.
> >>> Consider it draft -1 and correct, update, etc. mercilessly!!
> >>>
> >>> -D
> >>>
> >>
> >
> >
>
>
>
> --
> Gwendolyn R. Schmidt
>
>
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