[bksvol-discuss] Re: Stripping headers
- From: "Kim Friedman" <kimfri11@xxxxxxxxxxx>
- To: <bksvol-discuss@xxxxxxxxxxxxx>
- Date: Mon, 21 Dec 2009 05:00:03 -0800
Hi, Denise, you are talking to a relatively new computer user here. I
haven't done much word processing type stuff as my word processing consists
of proofreading my emails before I send them. When you do this method of
header stripping, before you choose the "more" option, do you check for case
sensitivity? Regards, Kim.
_____
From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Denise Thompson
Sent: Tuesday, December 22, 2009 1:43 AM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: Stripping headers
Sorry Kim I'll try and explain better.
As you've already pointed out, the authors name and the name of the book
appear at the beginning of the book and if you do a replace all and get rid
of the headers that include that info those references disappear also. So I
either page down the document to the first chapter or do a control F which
is the find short cut key for windows and type chapter 1 in. Once I'm at the
first chapter page, I use the find and replace short cut for Word- if that's
what you're using. in the find box I type the name of the book then tab to
the replace box and leave it blank. then if you tab over a few more items
you come to a button that is labled More. I click on this button. Now that
button says Less- that's just so you'll know and won't get confused if you
see the button again in another search. Once the more button is pushed, many
other options show up that you can use to perform or specialize a find and
replace action. One of these choices is a box that allows you to change what
direction the find and replace action takes when going through the document.
It defaults to all which means that no matter where you are in the document
the whole document is searched and the action you've requested is carried
out. If you arrow up there are two other choices. You can set the search to
only go down from where you are in the document or only to go up from where
you are in the document. So I arrow up to down. Then either tab back to the
replace all button or just do an alt A combination wich is the short cut key
that will start the action. The search and replacement goes down from the
first chapter to the bottom of the document. When it gets to the bottom,
Word will say that it has finished searching the document and --- so many
changes have been made. Then it asks if you like to continue the search at
the beginning of the document. You click No. Then you're back at the find
and replace page. Just hit escape to go back to the document or do another
find and replace like putting the authors name in the find box and checking
to make sure it's still set on down before clicking replace all again. If
you do this, it gets rid of the headers or footer info but it leaves the
stuff at the beginning of the book untouched. This works really well if the
header or footer has scanned well. If it doesn't, it'll get rid of those
that scanned well, but the ones where the text isn't exactly as you typed in
will still be there. But there's no way to fix that issue except doing a
quick check to see if it gets them all. You can tell how affective it is for
the most part by knowing how many pages are in the book and how many
replacements word says it did. It should be pretty equally divided between
the books name and the authors name if the scan was clear.
I hope this helps and if I got too detailed sorry about that. I just wasn't
sure how much to put down.
Denise
At 10:03 PM 12/20/2009, you wrote:
Hi, Denise, I don't understand what you mean. Sorry about that. Judy S. Gave
me a suggestion whereby you temporarily place a certain character in the
author's name or the title, thus altering temporarily what you want to keep.
I don't know about this though. What's going to stop the find-and-replace
function getting rid of author's names from within a blurb or something like
that? What is this up-down thing? Regards, confused and bewildered Kim.
_____
From: bksvol-discuss-bounce@xxxxxxxxxxxxx [
<mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx>
mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Denise Thompson
Sent: Tuesday, December 22, 2009 12:49 AM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: Stripping headers
I get rid of headers or footers and keep the authours name and book title by
just going to the first chapter page and doing the find and replace stuff
then clicking more on that page. this allows you to change the direction of
the replace. I change it to down instead of all. It replaces or in this case
removes the material I've asked it to remove but doesn't touch the beginning
of the document. Works pretty slick.
Denise
At 09:37 PM 12/20/2009, you wrote:
Kim, one way is:
Make the header with the story title plus the author byline that you want to
keep distinctly different than the rest of the headers. Then you can safely
go ahead and do a global search and replace for the rest of the headers
without worrying about eliminating the ones you want to keep.
You can do that by, for example, by going to the first story header you want
to keep, and putting some asterisks (or some other character) temporarily
inside the words of the title and within the name of the author that you
also want to keep on the page. Then, you go back after getting rid of all
the rest of the headers that were originally identical to this one, you go
back and remove the characters that put in.
So lets say the title of the story is Proofreaders Wear Paisley by Ida
Knowbetter. On the pages where you want to keep the title and the author
from getting deleted, you change the title to something like: P*roofreaders
W*ear P*aisley by I*da K*nowbetter.
Then, you'd use the search and replace function in Word (or Kurzweil) to
search for Proofreaders Read Paisley, leave the "replace" box empty and do a
"replace all." Then do the same think with the author's name - do a search
for Ida Knowbetter and leave the replace box empty and do a "replace all."
Then, go back to the places where you want to keep the title and the author
name, and remove the asterisks you added into them.
Be very careful that you alter the title and author names on every page
where you want them to remain, not just the page where the story starts! So
if there is a Table of Contents, a list of authors, or a list of copyright
holders at the start of the book, or an index at the back of the book, you
want to alter those too if needed before doing your search and replace, and
you then must go back and change those the title and author name in each of
those places back to what it was after you finish your search and replace.
Judy s.
Hi, I'm working on a story collection as a proofreader. When I got to the
actual stories, I find the odd numbered pages have the story titles as the
header while the even numbered pages have the author's name. How can I get
rid of the excess headers while still retaining the header with the story
title plus the author byline on the first page of each story? If I can avoid
deleting all of them manually, that would save me from some repetitious
work. Please, folks, don't give me a capsule description of how to do this
because I think it's likely I might not understand what I should do. Be as
detailed as possible, filling in the who, what, when, where, why, and how
(in other words, please fill in any gap you can think of.). Your help is
needed because time's flying and I want the book to look nice. Regards, Kim.
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