[bksvol-discuss] Re: rtf files and MS Word
- From: Cindy <popularplace@xxxxxxxxx>
- To: bksvol-discuss@xxxxxxxxxxxxx
- Date: Mon, 8 Feb 2010 01:21:11 -0800 (PST)
Thanks, Debby (I assume you mean rtf? I'mn\ot sure what pdf is, nor do I know
why the 2/6/list bounced
Cindy
Wish List (i.e., books wanted added to the collection) and books-being-scanned
list available at sites below
Wish List: https://wiki.benetech.org/display/BSO/Bookshare+Wish+List
Books Being Scanned List:
https://wiki.benetech.org/display/BSO/Books+Being+Scanned+List
--- On Sun, 2/7/10, Debby Franson <the.bee@xxxxxxxxxxx> wrote:
> From: Debby Franson <the.bee@xxxxxxxxxxx>
> Subject: [bksvol-discuss] Re: rtf files and MS Word
> To: bksvol-discuss@xxxxxxxxxxxxx
> Date: Sunday, February 7, 2010, 7:10 PM
> Hi Cindy!
>
> I could read both of these attached files, (the pdf and the
> doc files) just fine. The formatting didn't seem
> messed up at all to me.
>
> Debby
>
> At 02:51 AM 2/3/2010, Cindy wrote
> > Now I'm having a problem converting word to RTFM and
> retaining the original formatting. It seems to convert it to
> txt but call it rtf. I went to the compatibility and tried
> to change it to Word 2004-2007x but that didn't work The
> only thing that did work was to add the rtf extension to the
> label. I'm going to attach the being-scanned list to both
> the volunteer list and to rick like that. If that
> doesn't work next time I'll attach them as rtf files. Maybe
> for you guys it doesn't matter, but I'm pretty sure there
> will be complaints that things are run together. The books
> I'm proofing are in the old Word and are saved nicely in rtf
> so I probably won't having a problem uploading them when I'm
> ready. Can you read them, and Rick, can you post
> things ig I send in Word? if I send in Word? I'll send each
> of the lists in tthe differnt forms Cindy Wish List (i.e.,
> books wanted added to the collection) and
> books-being-scanned list available at sites below Wish List:
> https://wiki.benetech.org/display/BSO/Bookshare+Wish+List
> Books Being Scanned List:
> https://wiki.benetech.org/display/BSO/Books+Being+Scanned+List
> --- On Tue, 2/2/10, Melissa Smith <mdsmith25@xxxxxxxx>
> wrote: > From: Melissa Smith <mdsmith25@xxxxxxxx>
> > Subject: [bksvol-discuss] Re: rtf files and MS Word
> > To: bksvol-discuss@xxxxxxxxxxxxx
> > Date: Tuesday, February 2, 2010, 6:24 PM > I think
> I'll go with this. Hopefully > my hard drive won't give
> me so many fits this way. > > Melissa > > >
> > Judy s. wrote: > > Melissa, that's so weird, but
> so is Word. I > don't think there is any problem in
> editing it as a doc and > converting it at the last step
> to a rtf file. I do > that all that time on my
> non-bookshare documents, and I've > never had a problem
> with it retaining everything I'd done > while editing the
> file as a Word doc file. At least, I've > never had a
> problem - Word is always more than willing to > create a
> problem where none existed before, in my > experience!
> smile. > > > > Judy s. > > > >
> Melissa Smith wrote: > >> Well, When I pasted it in
> a new document and saved > it as a .doc file, it was
> smaller, about 3 mb., but every > time I save it as an
> rtf, it is over 4 mb. I tried just as > you described,
> and I also tried copying and pasting, then > saving
> directly as an rtf, without saving as a .doc first, >
> both were over 4 MB. Would there be any harm in editing it
> > as a .doc file, and then just saving it as a .rtf file
> just > before uploading? > >> Thanks, everyone.
> > >> > >> Melissa > >> >
> >> > >> > >> Judy s. wrote: >
> >>> Melissa, one other thing to try that I can >
> think of. While inside the file, do a control a to
> > select the entire contents. Then, do a control c to
> copy the > entire contents. Then, create a new
> document with a > control n. Paste the contents of
> the original into it > with a control v. Save this
> new file, with a new file > name, but save it as a Word
> Document, not as a rtf. Then, > save it again, with yet
> another new file name, this time as > a rtf file. >
> >>> > >>> Then go look at the size of
> the new rtf > file and see if the size is much
> better. If it is, then move > ahead working with the new
> rtf file. > >>> > >>> I've found
> that sometimes this will work, when > you've got what
> you're describing going on. It strips out > spurious
> codes that can find their way into the document. >
> >>> > >>> Judy s. > >>>
> > >>> > >>> > >>>
> Melissa Smith wrote: > >>>> Well, neither of
> these was checked. Embed > smart tags was. I unchecked
> it, though I'm not sure if that > made much of a
> difference. Any other ideas? > >>>> Thanks,
> > >>>> > >>>> Melissa >
> >>>> > >>>> > >>>>
> Monica Willyard wrote: > >>>>> Hi Melissa.
> Two things might be > causing this. One is caused by
> having fast > >>>>> save enabled. It's in
> the options > dialog. With that turned on, Word keeps
> > >>>>> appending things to your document
> > instead of just re-saving your file. It >
> >>>>> makes files larger than they need to
> > be. > >>>>> The other thing that
> might be > happening is if you have Word set to embed a
> > >>>>> copy of your fonts in your files.
> This > is done if you want to send files to >
> >>>>> people, and you don't know if they >
> have a particular font you're using, like >
> >>>>> a handwriting font. Since most people
> > have Times New Roman, embedding fonts >
> >>>>> isn't needed. Again, this is a >
> checkbox in the options of Word. It should be >
> >>>>> unchecked by default unless you >
> frequently send documents to other people >
> >>>>> where a special font is needed. >
> >>>>> > >>>>> I hope this
> helps. If both of these > options are unchecked, I have
> no clue. I > >>>>> do know that when I fix
> page breaks > and fonts in Word, my resulting file is
> > >>>>> somewhat larger than when it was
> in > Kurzweil. I don't know why, but suspect >
> >>>>> Word adds some extra formatting code
> > to the file. > >>>>> >
> >>>>> Monica Willyard >
> >>>>> Check out my books and accessible book
> > lists on Goodreads at http://www.goodreads.com/profile/plumlipstick >
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