[baisl] Re: Expectations at your school around buying materials and being reimbursed?

  • From: Ann Lane <annlane@xxxxxxxx>
  • To: baisl@xxxxxxxxxxxxx
  • Date: Wed, 11 Feb 2015 10:12:56 -0800

You can set up a corporate account with Amazon, you only get the free
shipping if you order more than $35 and wait a little longer, but that is
what we usually do.  Except at holiday times, our items usually come in 5
days, or occasionally, even less.  A few times, I've done 2 day and paid
shipping for an item someone was desperate for.  Once you get the account
set up, you just give them a purchase order, if you have it - but you don't
have to - and the school is billed once a month.  The only problem is that
once your accounts payable department receives the bill, it needs to be
paid fairly quickly - about 2 weeks, I think, - or they charge interest.
But, we are large enough that our accounts receivable dept. writes checks
often.  I just send our person a list of ordered titles and copy of P.O.
She checks titles against the bill that comes directly to her, and then
pays it.

On Wed, Feb 11, 2015 at 9:59 AM, Daina Dickman <daina.dickman@xxxxxxxxx>

> Hi everyone,
> My current situation is that if I need items with a quick turnaround I use
> Amazon Prime.  Follett has a turnaround of up to a month in my experience,
> which is my preferred vendor.  The problem is that I am expected to use my
> own debit card and be reimbursed by the school when I use Amazon.
> Because the library collection I inherited last year is so out of date
> (average age of NF was early 1990s) there are constant curricular
> emergencies from teachers.  I want to be responsive to teacher needs,
> especially because I am trying to promote the library as a valuable
> resource.  However, I am at a point where financially I can't be waiting to
> be reimbursed for several hundred dollars at any given time.  My school
> head told me "no" when I asked about getting a departmental credit card to
> tie to Amazon.
> Can I ask what other school libraries do?  I am leaning towards telling
> teachers that I can't make exceptions and they need to give me order
> requests 6 weeks out.  However, I HATE doing that because I like being
> responsive and flexible -- especially as I rebuild the collection.  The
> library was in such chaos when I came in that I don't think there were any
> procedures in place in the past.
> Thank you,
> Daina

Ann Lane
Librarian, Saint Francis High School

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