[baisl] Re: Expectations at your school around buying materials and being reimbursed?

  • From: Daina Dickman <daina.dickman@xxxxxxxxx>
  • To: "baisl@xxxxxxxxxxxxx" <baisl@xxxxxxxxxxxxx>
  • Date: Wed, 11 Feb 2015 14:00:19 -0800

Maybe the actual problem is that I need to move away from Follett as my vendor! 
Since I'm the only library staff I do need the majority of my books to arrive 
shelf-ready to cut down on processing time. 

Daina

Sent from my iPhone

> On Feb 11, 2015, at 1:56 PM, Helen Huber <huber@xxxxxxxxxxxxxxxxxxx> wrote:
> 
> I also use Ingram but  more frequently use Baker & Taylor because they don't 
> ever charge  shipping and have a comparable discount schedule.
> 
> Helen Huber, CSB Librarian
> huber@xxxxxxxxxxxxxxxxxxx
> 415-614-5117
> 
> Cathedral School for Boys
> 1275 Sacramento Street
> San Francisco, CA  94108
> 
> “We do not have to become heroes overnight. Just a step at a time, meeting 
> each thing that comes up, seeing it as not as dreadful as it appears, 
> discovering that we have the strength to stare it down.”-Eleanor Roosevelt
> 
> 
>> On Wed, Feb 11, 2015 at 1:42 PM, Marilyn Kimura <mkimura@xxxxxxxxxxxxxxx> 
>> wrote:
>> HI Folks,
>> 
>> We highly recommend Ingram as a source for books.  We have used them for 25+ 
>> years.  Our primary warehouse is in Oregon, and we get shipments in 1-3 days 
>> if they have the titles we want.  They don't charge shipping on 15 or more 
>> items from the same warehouse and our usual discount is 32%.  We use 
>> purchase orders, and they bill us.  We review the invoices, assign 
>> appropriate budget line numbers, and send to our business Office for payment.
>> 
>> best, marilyn
>> 
>> BTW, Ingram will also accept returns on most items.
>> 
>> 
>>> On Feb 11, 2015, at 9:59 AM, Daina Dickman <daina.dickman@xxxxxxxxx> wrote:
>>> 
>>> Hi everyone,
>>> 
>>> My current situation is that if I need items with a quick turnaround I use 
>>> Amazon Prime.  Follett has a turnaround of up to a month in my experience, 
>>> which is my preferred vendor.  The problem is that I am expected to use my 
>>> own debit card and be reimbursed by the school when I use Amazon.
>>> 
>>> Because the library collection I inherited last year is so out of date 
>>> (average age of NF was early 1990s) there are constant curricular 
>>> emergencies from teachers.  I want to be responsive to teacher needs, 
>>> especially because I am trying to promote the library as a valuable 
>>> resource.  However, I am at a point where financially I can't be waiting to 
>>> be reimbursed for several hundred dollars at any given time.  My school 
>>> head told me "no" when I asked about getting a departmental credit card to 
>>> tie to Amazon.
>>> 
>>> Can I ask what other school libraries do?  I am leaning towards telling 
>>> teachers that I can't make exceptions and they need to give me order 
>>> requests 6 weeks out.  However, I HATE doing that because I like being 
>>> responsive and flexible -- especially as I rebuild the collection.  The 
>>> library was in such chaos when I came in that I don't think there were any 
>>> procedures in place in the past.
>>> 
>>> Thank you,
>>> Daina      
>> 
>> Marilyn Kimura, Librarian
>> The Nueva School
>> 6565 Skyline Blvd.                                 
>> Hillsborough, CA  94010                                        
>> Voice:  650-350-4564
>> Email:  mkimura@xxxxxxxxxxxxxxx
>> 
>>  ***I dream, therefore I exist***                                            
>>        
>> Strindberg
> 

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