[baisl] Re: Expectations at your school around buying materials and being reimbursed?

  • From: Daina Dickman <daina.dickman@xxxxxxxxx>
  • To: baisl@xxxxxxxxxxxxx
  • Date: Wed, 11 Feb 2015 10:11:53 -0800

Thank you.  That seems to make sense.  I tried this approach at one point,
but could not get the business staff to make the purchase in a timely
fashion -- if at all.  It may be worth revisiting as we have a new head of
the business office and see if she can help.

Daina

On Wed, Feb 11, 2015 at 10:07 AM, Lemon, Katy <klemon@xxxxxxxxxxxxxxxxxx>
wrote:

> The school has a credit card and an account with Amazon Prime and all I
> have to do is find what I want to order, copy the item(s), and send them to
> the assistant business manager who orders them for me.  When the bill
> comes, I fill out the PO and sign it.  It is easy and I get my books in a
> couple of days.
>
> Katy Lemon
>
> Librarian
> klemon@xxxxxxxxxxxxxxxxxx
> Presentation High School
> 2281 Plummer Avenue
> San Jose, CA 95125
> 408-264-1664 ex. 2433
>
> On Wed, Feb 11, 2015 at 9:59 AM, Daina Dickman <daina.dickman@xxxxxxxxx>
> wrote:
>
>> Hi everyone,
>>
>> My current situation is that if I need items with a quick turnaround I
>> use Amazon Prime.  Follett has a turnaround of up to a month in my
>> experience, which is my preferred vendor.  The problem is that I am
>> expected to use my own debit card and be reimbursed by the school when I
>> use Amazon.
>>
>> Because the library collection I inherited last year is so out of date
>> (average age of NF was early 1990s) there are constant curricular
>> emergencies from teachers.  I want to be responsive to teacher needs,
>> especially because I am trying to promote the library as a valuable
>> resource.  However, I am at a point where financially I can't be waiting to
>> be reimbursed for several hundred dollars at any given time.  My school
>> head told me "no" when I asked about getting a departmental credit card to
>> tie to Amazon.
>>
>> Can I ask what other school libraries do?  I am leaning towards telling
>> teachers that I can't make exceptions and they need to give me order
>> requests 6 weeks out.  However, I HATE doing that because I like being
>> responsive and flexible -- especially as I rebuild the collection.  The
>> library was in such chaos when I came in that I don't think there were any
>> procedures in place in the past.
>>
>> Thank you,
>> Daina
>>
>
>
>
> --
> Katy Lemon
>
> Librarian
> klemon@xxxxxxxxxxxxxxxxxx
> Presentation High School
> 2281 Plummer Avenue
> San Jose, CA 95125
> 408-264-1664 ex. 2433
>

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