Mike, are you saying that the pizza party can be held if we set up a fund
for it and contribute for it as the year goes by, and if we don't have
enough in the fund than everybody who attends has to make up the
difference? If that is what is needed, then that is workable.
Don
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On Wed, Oct 2, 2019 at 8:05 PM Mike <primefactory@xxxxx> wrote:
If we donate to a separate food fund it is OK. It must not come from club
funds. One of the examples we sent around was how a 501C3 was lost due to a
club paid for picnic, even though everything else was kosher. We must
follow Arizona rules.
Mike
------------------------------
*From: *"Terri Finch" <starstuff@xxxxxxxxx>
*To: *"primefactory" <primefactory@xxxxx>
*Cc: *"PAUL" <dmarc-noreply@xxxxxxxxxxxxx>, "Bruce Wurst" <
brulipps@xxxxxxxxx>, "Don Boyd" <azphotog@xxxxxxxxx>, "Eric Steinberg" <
eric@xxxxxxxxxx>, "Mark Johnston" <markj57@xxxxxxxxx>,
"passtartoursgroup" <passtartoursgroup@xxxxxxxxxxxxx>
*Sent: *Wednesday, October 2, 2019 2:08:23 PM
*Subject: *[passtartoursgroup] Re: Park After Dark at Tonto National
Monument
Mike,
before a final decision is made, and even though you said we voted for it,
i think it should be
discussed at the next MOM"s before it is offered and with some research.
What is permissible
for 501C3, and what is PAS willing to provide because like you said, food
is OUT... but
$10 for gas might be do able. A little is better than nothing, but i still
think there should not be
any reimbursement if it isn't collected from the organization wanting PAS
at their event. I know
i'm shooting myself in the foot when i make this decision because some gas
reimbursement is incentive to
attend events that are further away. But, PAS has survived for so long
without providing gas reimbursement,
i don't think PAS should do it now. And that would count as income from
PAS.
Mike,
Speaking of food for the club... are you saying we are not doing a Pizza
provided by PAS party for the Awards Ceremony this year? I need
clarification since I posted that on the site yesterday... i need to know
if PAS is
covering the bill for the pizza or is everyone just picking up their own
food to enjoy AT the event.
If no pizza, then we should make it a desert party. Let me know what I'm
doing this year if
PAS can't purchase the pizza for the party.
Someone add this to the Agenda for the next MOM"s please.
Terri
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On Tue, Oct 1, 2019 at 8:27 PM Mike <primefactory@xxxxx> wrote:
I was thinking it could be $10 for over a hundred miles, $20 for over 200
miles one way, etc for doing free educational events such as volunteering
for Lowell Observatory. Not for conferences and conventions. Minuscule gas
reimbursements are allowed in 501C3s but food for members is verboten, one
of the clear violations of the principles that tax-exempt resources should
not be used for personal benefit. We did vote for this at $20 which may be
too much.
Mike
------------------------------
*From: *"PAUL" <dmarc-noreply@xxxxxxxxxxxxx>
*To: *"Terri Finch" <starstuff@xxxxxxxxx>
*Cc: *"Bruce Wurst" <brulipps@xxxxxxxxx>, "Don Boyd" <azphotog@xxxxxxxxx>,
"Eric Steinberg" <eric@xxxxxxxxxx>, "Mark Johnston" <markj57@xxxxxxxxx>,
"passtartoursgroup" <passtartoursgroup@xxxxxxxxxxxxx>
*Sent: *Tuesday, October 1, 2019 11:16:49 AM
*Subject: *[passtartoursgroup] Re: Park After Dark at Tonto National
Monument
I would still like to see the minutes of the last MOM before the next MOM
on Oct 13th. Thanks, Sam
------------------------------
On Tuesday, October 1, 2019 Terri <starstuff@xxxxxxxxx> wrote:
I'm agreeing with Bruce and Sam....
In review...
PAS should not pay for someone to drive to a location to do an event, no
matter how far away it is.
The club needs support of those who will donate time, gas for
transportation, etc. We all do a lot of free events,
why change that now. The club can't sustain offering pay to those who
drive a long way. My preference is to collect
from the location... such as for these Tonto star parties, ask for either
gas reimbursement of a reasonable amount, like $10 to $15 for gas, or have
them provide food and drink for the telescope team. We should be getting
our
"Pay" from the organization asking us to do these free events, rather
than having PAS pay the costs. If we deplete
the $$ in the PAS account, there won't be anything to fall back on if we
lose our meeting location or star party location which right now is at PVCC
both campus's. We trade star parties at BMC for room space at Main Campus.
and Yes, Bruce, with all the complains and demands for money from PAS,
I'm thinking everyone is out for the money, when we should be out to
promote PAS for free and enjoy the event for what it is. It is true that
PAS is a very busy, public outreach club. Maybe some of the members have
lost sight of the goal of PAS... to promote astronomy with fun and
educational events to the public. Yes, being paid would be nice, but if it
isn't negotiated with the organization asking PAS to be there, then it
should not be expected.
Right now, as of this moment, PAS is NOT Paying anything for going to the
Tonto Nat Monument 3 events Christa
set up with me and I put on the calendar. If you really feel you should
be paid for gas reimbursement, you must
come to the next MOM's and discuss it with Eric present as he is the
Treasurer and I want his input on this situation. We can't leave him out of
this, as he is in charge of maintaining the treasury so that PAS doesn't
have to scramble to pay for stuff the club has to have, such as insurance,
or a room for the meetings, or other such items that might,
someday, if not now, need to be paid for. Also, if the club runs low on
funds, PAS will have to raise the dues and right now, the $25 you pay to
PAS covers expenses, your membership, insurance, and a few other things.
But if we don't have enough to cover the extra costs, then the rates will
have to go up. I believe we are the lowest dues in the Arizona area and I'd
like to stay that way. The lower the membership dues, the more members we
take in. And without members, PAS will not function well.
Please consider the long term situation of asking PAS to reimburse for
mileage. I don't think it is a good idea.
Thanks for listening to my 2 cents.
Everyone have a most spectacular day!
Terri, Event Manager
Just a side note: Mark and Ted have always done so many free events,
whether it is for PAS or another organization, they provide views through
their telescopes and do not ask for anything in return. PAS Members
used to LOVE sharing the night sky, and doing it for free. Isn't that
what PAS should be about?
I brought in the Pay for scopes to cut down on schools abusing the FREE
star party option. It weeds out those
schools who can't afford PAS, and gives back to the telescope team
members who might have a long way to
travel to get to an event. But free events are just as important as doing
paid events. And PAS Members should not
be asking PAS to pay for their gas to get someplace. If you can't afford
to go, then please, skip doing that event.
I've very proud of what Ted Blank and Mark Johnston do for PAS! We should
follow in their footsteps and get back
to why PAS exists..... I don't mean drop the paid events, I mean, don't
ask PAS to pay for something out of PAS's bank account in the way of gas
reimbursement. I know we have a lot of unemployed members. But they know if
they have enough money to get gas to get where they are going. If it is a
problem... maybe we should create a way for members to donate cash to
"members in need" for gas reimbursement, rather than having PAS provide gas
reimbursement.
On Tue, Oct 1, 2019 at 12:12 AM <insanas@xxxxxxx> wrote:
Several months ago I got up at 6 am, drove to Tonto National Monument,
did an 8 hour event with meteorites and my PST for no pay, no meals, no gas
money. It was fine with me although I was very tired driving home.
I do think that we should try for food and water from the Tonto National
Monument at the very least, and we should take turns doing the event since
it is so far to drive,. Doing it once a year is fun and enough. Sam
------------------------------
On Monday, September 30, 2019 Bruce W <brulipps@xxxxxxxxx> wrote:
I can’t say this enough. If you feel pas should pay you to drive to a
location and do a free event. You should probably look for a new astronomy
club. I would never ask pas to pay me for a free event. If I can’t receive
the payment from the event I sure don’t want it from a club that I’m
supposed to b volunteering my time with. I’ve never heard of any church
paying for volunteer work. I think the telescope team is starting to get
money hungry. I remember most of the team saying it’s not about the money.
You could have fooled me
Sent from my iPhone
On Sep 30, 2019, at 10:38 AM, Terri <starstuff@xxxxxxxxx> wrote:
Don,
I don't think that was officially voted on, to be paid for out of Phoenix
events...
plus, the pay, if you do it by IRS standards would come out of PAS's
at $187.50/vehicle - ish..... I did the calculation from PVCC. I don't
think
PAS should be putting out that kind of money. If you want to do the
event, for free, no reimbursement and no food provided, then
sign up for it.
Think of it this way, if three scopes attend, that's 3 x 187.50 that
PAS is paying it's telescopes (Or other helpers at this event)
for gas to get out there and back. Are we really trying to drain
the PAS bank account?
That's my input on this. Like many of you, i have driven all over
phoenix, outside phoenix,
etc to do freebee, long distance events for the promotion of PAS. I don't
think PAS should
have to pay for this service. PAS already pays for your PAS business
cards and
handouts.
Just my 2 cents.
I have included Eric in this email, so if he wants to agree with what I
said
or disagree, his input is welcome. I just don't think PAS should be paying
a member to do a long distance star party mostly because a few of these
far away events will use up the funds PAS is collecting for other more
honorable
expenses such as the yearly scholarship.
Everyone have a super day. I will be putting all three of these events on
line and providing
you the links to sign up. First to sign up gets the event. The requested
amount of telescopes,
plus 1 presenter pre event, is 3 scopes...
Terri, Event Manager
On Sat, Sep 28, 2019 at 10:23 AM Don Boyd <azphotog@xxxxxxxxx> wrote:
I thought, at the last MOM, we agreed to pay for gas and a meal for any
free events outside the Phoenix area.
Don
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On Sat, Sep 28, 2019 at 7:51 AM Mark Johnston <markj57@xxxxxxxxx> wrote:
Hi Terri,
I am willing and able to support the April 25 event.
Mark
On Fri, Sep 27, 2019 at 2:19 PM Terri <starstuff@xxxxxxxxx> wrote:
Awesome day to everyone in PAS as long as it is a freebee event and with
no money exchange at all....
Park After Dark
Christine Sadle wants to schedule 3 events
with PAS for 2019 into 2020.
I have looked, and the three dates she has chosen
are currently open on the PAS calendar.
Now i want to be sure I have enough scopes to cover
the events before I book them.
Here are the details:
Here's the map on how to get to Tonto National Monument. This is a
freebee event, meaning you do it
to enjoy the Dark Skies. No money is coming in from PAS or Tonto Nat
Monument to you.
Confirm you are able to do these dates by RSVP at the links provided.
Please note the time of the events and the set up time. Mike, you can
attend as a presenter, to any of these events you wish to, especially if it
is requested by Christa.... and Sam, if you prefer to be a presenter
instead of a scope, make a note of that in your RSVP...You can be either.
Address is: 26260 N AZ Hwy 188 Roosevelt AZ 85595
*Nov 23 2019*
Event 7pm to 9pm
Set up is 6pm
Requesting 2-3 scopes
*Jan 25 2020*
Event 6pm to 10pm
Set up is 5pm
2-3 scopes
This event will be a celebration of our recent International Dark Sky
Park designation. We would like to invite PAS to offer telescope viewing,
and set up any information about the organization
Mike if you attend this event, I will consider doing it as well with the
PAS table of handouts.
*April 25 2020*
Event 8pm to 10pm
Set up is 7pm
2-3 scopes
Putting these events on the site. I have the Booking docs for all three
events.
Since i don't have time to put the calendar links up,
let's have *mini signups for these three dates in a reply email *so i
know we have enough scopes to cover all three events. Please take a moment
to reply if you wish to do one or all 3 of these events. The more scopes we
send out there on the January date, the better the promoting of PAS.
Terri, Event Manager
I'll get the links on line this next week.
Have a super weekend!
--
Good friends are like stars. You don't always see them, but you always
know they are there.
Terri Phoenix Astronomical Society <http://www.pasaz.org/> Event Manager
since 2008 & club member for over 30 years. Receive an Auto Reply with a
month worth of Free Upcoming Public PAS hosted Astronomy Events. Send an
email to CosmicStarStuff@xxxxxxxxx.
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--
Good friends are like stars. You don't always see them, but you always
know they are there.
Terri Phoenix Astronomical Society <http://www.pasaz.org/> Event Manager
since 2008 & club member for over 30 years. Receive an Auto Reply with a
month worth of Free Upcoming Public PAS hosted Astronomy Events. Send an
email to CosmicStarStuff@xxxxxxxxx.
--
Good friends are like stars. You don't always see them, but you always
know they are there.
Terri Phoenix Astronomical Society <http://www.pasaz.org/> Event Manager
since 2008 & club member for over 30 years. Receive an Auto Reply with a
month worth of Free Upcoming Public PAS hosted Astronomy Events. Send an
email to CosmicStarStuff@xxxxxxxxx.
--
Good friends are like stars. You don't always see them, but you always
know they are there.
Terri Phoenix Astronomical Society <http://www.pasaz.org/> Event Manager
since 2008 & club member for over 30 years. Receive an Auto Reply with a
month worth of Free Upcoming Public PAS hosted Astronomy Events. Send an
email to CosmicStarStuff@xxxxxxxxx.
