Email is in writing. And a reply to the email stating the proxy situation,
couldn't that also work out the same as a proxy by snail mail?
On Fri, Jul 10, 2015 at 7:03 PM, Don Boyd <azphotog@xxxxxxxxx> wrote:
I checked the bylaws and we can notify the members of a special meeting by
email, but not vote by email, also according to state law, all proxies
need to be in writing. It should also state for which election it is good
for and say only for that specific election, or for a specific time frame
On Fri, Jul 10, 2015 at 6:30 PM, Terri <starstuff@xxxxxxxxx> wrote:
I don't see why we can't amend the bylaws via email vote, almost all PAS
members are on the list serve. Didn't we ammend the Constitution to allow
for voting via electronic means?
Sent from my TARDIS via my Samsung Galaxy S5 Android Phone complete with
typos for your enjoyment.
On Jul 10, 2015 2:46 PM, "Don Boyd" <azphotog@xxxxxxxxx> wrote:
Sam is not acting President...the Vice is acting president. And there is
no position of Secretary in the bylaws of the club the only way to add one
by amending the bylaws...this cannot by email email.
Since Sam is acting president, Sam can most likely, thru this email,
appoint a Secretary position to be added to the By-laws. Couldn't he do
that now, in writing to the club members on this list serv? And then,
tomorrow we vote in the new Secretary, of which there are 2 of us running
for this position. I must say, I"m glad we have other interested members.
Thank you. So, you will be voting on either Kevin Witts or Terri Finch as
Secretary of the Club. May the best candidate Win. Kevin and I have
discussed this and it doesn't' matter who takes the position, we will work
together to make PAS a better club for all. But please, feel free to put in
your vote by Proxy if you can not attend tomorrow's Business meeting.
Does anyone else want to run for Secretary of PAS? It is open to any
current PAS Member. I wasn't saying that only Kevin or Terri are able to be
elected to the position.
So, Sam, can we have you create the Secretary position? Is that how it
works? And then Don can edit the By-laws to show we have a Secretary
position (which should have already been in the by-laws) and then from
there, tomorrow's meeting will occur.
I appreciate everyone's input on this.
I have to leave now to go Teach. Have a super afternoon. I May or may
not be in my email again until morning when i look to see who left Proxy
votes for me to tally, before tomorrow night's meeting.
Have a super weekend! Everyone.
Terri, Event Coordinator
On Fri, Jul 10, 2015 at 1:38 PM, Redacted sender insanas@xxxxxxx for
DMARC <dmarc-noreply@xxxxxxxxxxxxx> wrote:
Don, Terri has just indicated that we will vote on both issues,
creation of the sec position and then vote for the new secretary. No one
wants you to resign. You are a fine editor and an asset to the club. I
don't believe your duties require adjudicating disputes of the bylaws.
However, all PAS members are allowed to review them and can have their own
opinion. After looking at your opinion and mine, I am happy to see that
Terri is going ahead with both votes (assuming the sec position is
created). Sam
-----Original Message-----
From: Don Boyd <azphotog@xxxxxxxxx>
To: pasmembers <pasmembers@xxxxxxxxxxxxx>
Sent: Fri, Jul 10, 2015 1:27 pm
Subject: [pasmembers] Re: Election of Secretary, not Appointment
Sam you are wrong. I never heard that Kevin was ruinning until after
my first reply...I have always corrected terry when she has said that we
will be voting to have her elected as Secretary...we were always and only
voting to amend the bylaws to create the position. I am looking for an
email in which I pointed out to Terry that we cannot vote for her to be
elected.. If you insist on voting on her...then I must respectfully resign
my position as editor.
On Fri, Jul 10, 2015 at 1:19 PM, Redacted sender insanas@xxxxxxx for
DMARC <dmarc-noreply@xxxxxxxxxxxxx> wrote:
Don, I totally disagree with your tortured analysis. No one objected
to the voting until Kevin announced he was running. Now you try some
convoluted way to block the vote.
There is nothing forbidding this special meeting for which members
were given over one month's notice. The meeting can have more than one
issue. The first issue is whether to have a new position as secretary and
the second issue is to vote in the new secretary.
The citation you provide has to do with when an office is vacated
(someone leaves an existing position mid term) or when no one wants to
run
for the position at the annual meeting. Those two parameters do not apply
in this case. We are voting to create a new officer position and then
voting to fill that spot. There has been plenty of notice given.
If the new secretary position is voted down then the election is
moot. If the new secretary position is approved then we can vote for the
secretary since everyone has been given proper notice and the special
meeting was to elect the new secretary. Only if the new position is
created
and then no one wants to run for secretary would the situation arise for
appointment.
Sam Insana
-----Original Message-----
From: Don Boyd < azphotog@xxxxxxxxx>
To: pasmembers < pasmembers@xxxxxxxxxxxxx>
Sent: Fri, Jul 10, 2015 1:06 pm
Subject: [pasmembers] Re: Election of Secretary, not Appointment
Terry was wrong we cannot vote on this...I corrected Terry on this.
We cannot call a special meeting to hold an election for a position which
does not exist. After the meeting to create the position THEN and ONLY
then
can we call a special meeting to elect a member to this position. This a
quote from the bylaws of PAS.:"Article 5 Section e. Vacated Office: If
any office is vacated, either in-term or due to lack of a candidate for
succession, the President (or acting-President) shall assume
responsibility for the duties of that office. The President (or
acting-President) may retain these duties, or delegate them in accordance
with Article 3, paragraph f, *or may call a Special Meeting for the
purpose of nominating and electing a replacement for the vacated office.
*
*By common sense the meeting could *
*Sam I am not trying to userpt the members right to vote for a
position. I am trying to uphold *
On Fri, Jul 10, 2015 at 12:28 PM, Redacted sender insanas@xxxxxxx
for DMARC <dmarc-noreply@xxxxxxxxxxxxx> wrote:
Don, I have to strongly disagree with you. On June 9, 2015, PAS
members were given notice of a special meeting on July 11th. This was
done
by Terri, who at the time was and is Vice President of PAS. This was
done
through the PAS website, and her announcement stated: "The Special
Meeting
is to edit the PAS By-laws to add a Secretary position, *and then
to vote in a Secretary*." According to PAS Bylaws Article 5
section c. Any Officer can call a Special Meeting (which vice president
Terri did). Then Article 5 section e. allows for PAS members to vote at
such a special meeting, in person or by proxy. Terri then confirmed
through her email today that we will be voting on whether to add a
secretarial position and then voting for the new secretary. Don, you
are
mistaken in trying to cancel the voting process. You are trying to deny
our
PAS members their right to vote, which is a denial of substantive and
procedural due process. While officers are usually elected in May,
there is
nothing in the By-laws to prevent voting in officers at a special
meeting.
I plan to vote on Sat at the MOM for the new secretary position and for
the new secretary. Sam Insana PAS member and President elect
-----Original Message-----
From: Don Boyd < azphotog@xxxxxxxxx>
To: pasmembers < pasmembers@xxxxxxxxxxxxx>
Sent: Fri, Jul 10, 2015 11:13 am
Subject: [pasmembers] Re: This Saturday's event at Mike's - rain or
shine - unless it floods
Actually this position will be appointed since having to have an
election would require another meeting to be called; at the May meeting
this position will be up for election. The only thing we are voting on
is
to change the bylaws to add another officer position, of secretary.
Don
On Fri, Jul 10, 2015 at 10:54 AM, Terri <starstuff@xxxxxxxxx>
wrote:
Mom's = Meeting of the Minds (PAS Business Meeting)
Good morning PAS Members,
We have a Meeting of the Minds this Saturday at Mike's home with
a 5:30 potluck, the Meeting of the minds about 7pm, and then a Dark sky
viewing session for PAS Members and their immediate families only. No
Guests.
For the Meeting of the Minds... if you have a topic that needs to
be discussed, please feel free to send it my way.
We have the General Membership MOM's in September, and this
MOM's, this Saturday, is aimed more towards a quick vote - which is
why all
PAS Members are invited to attend, and then open it up to a discussion
between the Star Tour Members about the upcoming Luminaria events.
During the Star Tours discussion, the General Membership, if they
do not wish to join in the discussion, may move to the kitchen and
enjoy
more food, have desert, or start setting up their scopes for the star
party.
But all Star Tours members should attend the Star Tours
discussion.
Right now, other than the vote, which is very needed, the General
Members have no specific topics to discuss, so if you want to talk
about
the club, or anything, in general, please send me your topics so I can
put
them into the Agenda and we can get through the meeting quickly and on
to
the Star Party, for which I know you will attend this dark sky event.
Now, at the top of this page, in the Subject line, i added, rain
or shine. The potluck & MOM's will happen rain or shine, unless it is
flooding Mike's house. Yesterday, my awesome Weather Watching Team
sent me
an update for the forecast for Saturday's event at Mike's, as far as
the
star party goes, and it looks like we may have clouds for some part of
the
night. It didn't look like overcast, but it does seem like clouds will
come
and go throughout the night. This hasn't stopped us from having a very
successful event, in the past, at Mike's. So, bring your family, and
if you
want to bring your scope, do so... and let's have a super evening
together.
Your input in the vote is requested. We are voting in a Secretary
of the club. This is an office position. The PAS Member who is voted
in as
Secretary will take the Minutes of the Meetings (the MOM's - not the
General meetings) and provide a copy of the Minutes to the General
members
by email before the next MOM's so they can be approved.
Up until now, the Minutes of the Meetings have always been
included as part of the review I write about the Mom's. We are just
making
it more official and the minutes may be listed on the website in the
future, as a separate document for PAS Members to review.
If you can not make this Meeting of the Minds, you may send in
your proxy vote to me. I will bring those votes to the meeting. Please
get
them to me by *end of day today*.
We need to nominate a Secretary of the Club, and then vote to
have them become the Secretary. If you have a nominee, or just want to
go
with the rest of the members votes, let me know. I will carry your
vote to
the meeting.
PS: I am running for Secretary, in case you just want to help the
vote. Thanks. It was mentioned that I already do this position, when
writing the reviews of the meetings, so why not have me continue, but
with
the Title.
Everyone have a spectacular day and an astronomical weekend!
When you RSVP in the private calendar to attend, please include
the food you are bringing to the potluck. We have a super successful
event
last weekend at Mike's, with all sorts of fun foods, and because the
list
was right there, everyone enjoyed the foods, knew what others were
bringing
and we had no duplicates. It was a fantastic meal!!!
Terri, Vice President until September, but still Event
Coordinator, and running for Secretary.
--
Good friends are like stars. You don't always
see them, but you always know they are there.
Terri Phoenix Astronomical Society <http://www.pasaz.org/> Event
Coordinator
Visit the P.A.S. Facebook
<https://www.facebook.com/PhoenixAstronomicalSociety> Page & My
Facebook <http://www.facebook.com/people/Terri-Finch/1021922600>
Page
Visit my Music Page: Private Music Instructor
<http://www.MusicLessonsbyTerri.com> & Music Facebook
<https://www.facebook.com/pages/Music-Lessons-by-Terri/170920862925772>
Page
--
Good friends are like stars. You don't always
see them, but you always know they are there.
Terri Phoenix Astronomical Society <http://www.pasaz.org/> Event
Coordinator
Visit the P.A.S. Facebook
<https://www.facebook.com/PhoenixAstronomicalSociety> Page & My
Facebook <http://www.facebook.com/people/Terri-Finch/1021922600> Page
Visit my Music Page: Private Music Instructor
<http://www.MusicLessonsbyTerri.com> & Music Facebook
<https://www.facebook.com/pages/Music-Lessons-by-Terri/170920862925772>
Page
