Board,
Alex is correct - I just reviewed the paper work and we still need a signature
of approval. We increased the fine as the Board had requested - the fine is now
$100/day and will encourage the residents to not engage in illegal leasing. I
will bring the paperwork with me to the meeting for the signature and will have
the leasing memo ready to eblast to the homeowners.
Clara Sorrells
Portfolio Manager
Community Management Associates
Georgia | South Carolina | Tennessee
800.522.6314 toll-free | 404.835.9138 direct
www.cmacommunities.com
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-----Original Message-----
From: highland-board-bounce@xxxxxxxxxxxxx
[mailto:highland-board-bounce@xxxxxxxxxxxxx] On Behalf Of Alex Agle
Sent: Tuesday, July 03, 2018 5:24 PM
To: highland-board@xxxxxxxxxxxxx
Subject: [highland-board] Re: Car Parked at 207 and other things
There was a letter that was supposed to be sent out about general rules that
the HOA wanted to enforce. It was to be mailed with the leasing program
information in order to save postage. We did not sign the leasing program
paperwork at the last meeting, since the language about the fines for violating
rental rules were more lax than our existing rules. CMA was to research the
issue and then follow back up with the Board. I figured this would be done
between meetings, but I'm expecting that we will have a resolution at our
upcoming meeting on Monday. The new pedestrian gate code would also be mailed
with the other items, as well as the window information if it is available.
Most likely, all of this will be sent out shortly after our upcoming meeting.
Committees - I am supposed to organize the kickoff meetings for each of the
committees. In my mind, I'm looking for an email of who is on each committee.
I'm expecting to see the email from Kelli, but I can't find it. Kelli, did you
email me the info, or was it handed to me on paper?
Thanks,
Alex
--
Alex Agle
alex@xxxxxxxxx
C 404-229-3325
W 404-894-6165
-------- Original Message --------
Subject: [highland-board] Re: Car Parked at 207 and other things
From: Kelli Reid <kellijreid@xxxxxxxxx>
Date: Tue, July 03, 2018 4:30 pm
To: highland-board@xxxxxxxxxxxxx
Thanks Clara!
When you get a moment, can you send the income statement and balance
sheet for May and June please? I also re-reviewed the meeting minutes
a little further.
During the last meetings big we stated we would send letters regarding
general rules and attach the leasing program info to the applicable units.
Can we get those out by Friday or Monday so we can say it's complete?
There are columns that are deteriorating on the Highland Avenue side
of the
100 building. Per the minutes it was to be addressed the week we had
the meeting. Was this addressed?
Board,
During the last meeting there was a request that we send the agenda
prior to the meetings. As of right now below are the items from the
June meeting that need to be addressed.
A. Update on the progress of the reserve study: Clara
1. Recycling/Junk Area: Do we add another pick up? This is $250/month.
Occasional visits are free. If it's more than occasional what is the cost?
2. Rodent Control: This seems to be increasingly better than last year.
3. Pedestrian Code: Kelli is still working on this list. It might be
done prior to the July meeting.
4. Window Replacement: Introduction of the vendor (vendor name):
Vendor will go over the live samples and estimated costs.
5. Signage: Update
6. Lighting: Clara to provide update on light in front of unit 917.
7. Gym Equipment: The treadmill will be fixed on (date). Once the
reserve study is complete the Board can finalize the purchase of an
elliptical.
8. Clubhouse and gym window treatment: Request Clara to obtain
quotes on blinds and shades.
9. Landscaping: Provide an estimate for a property wide pruning that
includes pruning the tree at unit 503.
10. Committees: Alex to provide an update.
11. Pool Furniture: The Board will review the quotes and decide on
what to purchase. Stephen Perry removed all the rotted pool furniture
in order for junk to pick it up. Thank you Stephen!
12. Water: Review the line item and see how we pan out.
I can't think of anything new so far. Let me know if anyone has
additional thoughts.
Thanks,
Kelli
On Tue, Jul 3, 2018 at 11:50 AM Clara Sorrells
<csorrells@xxxxxxxxxxxxxxxxxx>
wrote:
Thank you! I will follow up with him and confirm--
*Clara Sorrells*
Portfolio Manager
*Community Management Associates*
*Georgia | South Carolina | Tennessee*
800.522.6314 toll-free | 404.835.9138 direct
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*From:* highland-board-bounce@xxxxxxxxxxxxx [mailto:
highland-board-bounce@xxxxxxxxxxxxx] *On Behalf Of *Kelli Reid
*Sent:* Tuesday, July 03, 2018 10:24 AM
*To:* highland-board@xxxxxxxxxxxxx
*Subject:* [highland-board] Re: Car Parked at 207 and other things
Hi Clara,
The treadmill hasn't been fixed. Once you contact the vendor, if we
could get an estimated date when it'll be fixed that would be great!
Thanks,
Kelli
On Mon, Jul 2, 2018 at 3:51 PM Clara Sorrells <
csorrells@xxxxxxxxxxxxxxxxxx> wrote:
Good afternoon! Hope you had a great weekend too!
Please see my answers below.
*From:* highland-board-bounce@xxxxxxxxxxxxx [mailto:
highland-board-bounce@xxxxxxxxxxxxx] *On Behalf Of *Kelli Reid
*Sent:* Monday, July 02, 2018 3:41 PM
*To:* highland-board@xxxxxxxxxxxxx
*Subject:* [highland-board] Re: Car Parked at 207 and other things
Hi Clara,
I hope you had a great weekend! I wanted to follow up on the items
before our meeting next week, July 9th. See my notes in blue.
- Inviting the window person to have them to our next board meeting
on Monday, July 9th with samples. I will follow up to confirm that
he will be able to attend. Have we confirmed with the window
vendor? Yes, He will be able to attend on the 9th.
- Update on the progress of the reserve study. Checking with Ray
Engineering on status. Is this complete? Can we get the copy
please? Not yet – they needed a form filled out with additional
history on the property – I submitted the form. The study should take a
couple of weeks.
- Combining providers for the clubhouse and pool phones. Windstream
will be providing us with the options. Do we have an update?
- Dennis, during the meeting to get an idea on what we paid for the
pool furniture purchased last year. We're looking into purchasing
more but need to review how much it cost to determine what all we
can afford to get. Any pricing you have would be helpful. I
confirmed that it was a total of
$4,130 – I can also get pricing for the pool furniture we need. Can
we have the pricing of the furniture per piece or whatever the
lowest bundle would be? Board, if we can vote on this prior to the
meeting that would be great. I found the vendor and waiting on the
pricing – I should have that prior to the meeting.
One item I forgot to add before was the treadmill. We voted to have
the incline of the treadmill fixed for the $300 the repair man
quoted. Did they come out to fix it? I can go check tonight if
that would be easier. Thank you! That would be great – if for any
reason it is not working, I will follow up with the vendor.
Thank you!
On Fri, Jun 22, 2018 at 1:11 PM, Kelli Reid <kellijreid@xxxxxxxxx> wrote:
Thanks for the updates Clara. The car was moved. Regarding pool
furniture, could we get pricing for chairs for the tables and the
fold down chairs (I don't know what they're technically called)? We
can then determine how many we can afford to get.
Thanks!
Kelli
On Fri, Jun 22, 2018 at 8:13 AM Clara Sorrells <
csorrells@xxxxxxxxxxxxxxxxxx> wrote:
*Good Morning Board!*
*Please see my reply below:*
*From:* Kelli [mailto:kellijreid@xxxxxxxxx]
*Sent:* Thursday, June 21, 2018 7:24 AM
*To:* highland-board@xxxxxxxxxxxxx; Clara Sorrells <
csorrells@xxxxxxxxxxxxxxxxxx>; Dennis Hoffman
<DHoffman@xxxxxxxxxxxxxxxxxx
*Subject:* Car Parked at 207 and other things
Hi Clara,
I hope this email finds you well. Please see the attached picture
of the car illegally parked at 207. If you can let the owner know
this isn't allowed that would be great. I noticed them parked there
at 6:40am. Has the vehicle moved since yesterday? Let me know and if
not we can go from there.
Regarding other items, the ones mentioned below seemed to be the
most pressing items from the last meeting. If you have updates that
would be great.
- Inviting the window person to have them to our next board meeting
on Monday, July 9th with samples. I will follow up to confirm that
he will be able to attend.
- Update on the progress of the reserve study. Checking with Ray
Engineering on status.
- Combining providers for the clubhouse and pool phones. Windstream
will be providing us with the options.
- Dennis, during the meeting to get an idea on what we paid for the
pool furniture purchased last year. We're looking into purchasing
more but need to review how much it cost to determine what all we
can afford to get. Any pricing you have would be helpful. I
confirmed that it was a total of
$4,130 – I can also get pricing for the pool furniture we need.
Board,
I'll review the elliptical quotes we received and start the vote off.
Thanks and have a great day!
Kelli
[image: cid:image001.jpg@01D409B7.0EDE93C0]
Think good thoughts,
Kelli J. Reid
"One day closer to my purpose."
-KJR
Sent from my iPhone
--
-Think Good Thoughts
Kelli J. Reid
"One day closer to my purpose."
- KJR
--
-Think Good Thoughts
Kelli J. Reid
"One day closer to my purpose."
- KJR
-Think Good Thoughts
Kelli J. Reid
"One day closer to my purpose."
- KJR
