[duxuser] Re: unwanted italics
- From: "John Blake" <jblake@xxxxxxxxxxxxxxxxxx>
- To: <duxuser@xxxxxxxxxxxxx>
- Date: Thu, 27 Aug 2009 07:57:20 +0100
Hi Susan,
Thank you so much for your information. I have "recently" attended a
'Styles' Training session hosted by one of our our Regional Technicians'
bases back in July (seems years ago now). I think that once I can get to
grips with Styles I assume that once I have a dedicated style set up for
different students and apply 'their' Style sheet the problem will be
eradicated?!
It was very interesting to hear that OmniPage has gone down the same
sorry route - perhaps ABBYY ought to sell their 'Sprint' version without
styles!
Best Regards,
John.
PS - 11 out of 10 for your most excellent response!
________________________________
From: duxuser-bounce@xxxxxxxxxxxxx [mailto:duxuser-bounce@xxxxxxxxxxxxx]
On Behalf Of Susan
Sent: 27 August 2009 06:18
To: duxuser@xxxxxxxxxxxxx
Subject: [duxuser] Re: unwanted italics
The "rest of the story" is pretty murky. Jean's problem wasn't what I
was expecting. In fact, I couldn't duplicate her problem with her files.
Her doc file came from a pdf file, and she doesn't know the details of
how it was pulled from pdf, so we can't sort it out. So, Jean's
particular issue is still a mystery.
Here's what I can tell you.
1) Yes, ABBYY FineReader 9 is one of the issues. Earlier versions are
OK. FR 9 now assigns font styles, and so text that is emphasized in some
way will have a unique numbered font style assigned. In the processing
of cleaning up your file in Word, you may decide to get rid of
unnecessary emphasis, such as text that is recognized as bold, but in
fact is just a heavier font in the text. You get the file to look the
way you want it, but when you open the file in DBT, you find you have
all the emphasis you worked at getting rid of. The solution is to either
delete the font style in Word or redefine the style. In other words, you
need to understand how to use and modify styles correctly, vs. manually
changing text in the document. If you want to avoid this problem
altogether, choose the option to save the file to Word 2007 docx, as
font styles do not come through in those files. Note, sending the file
to Word 2007 keeps the font styles, so the file must be saved as docx.
Once you have the file open in Word, you'll need to save the file back
to the doc option so you can open it in DBT. Obviously another option is
to save as txt, but for many situations that's going to create more work
in the long run.
Don't automatically decide to avoid the styles altogether by going the
docx route if you understand styles and find/replace. Font styles can
come in handy for quickly formatting a document.
2) OmniPage also assigns styles, and I get sporadic problems with those
files, but at this point I can't pinpoint specifics. I can't remember
what version OmniPage introduced styles, so if you use a version older
than 16, make sure you check out what you are dealing with in the
options. Recent versions do have an option to not save styles, but I'm
not finding consistent results one way or the other with that option
checked. Again, if you are finding emphasis issues and you are using a
recent version of OmniPage, try saving to docx and then back to doc.
3) If you copy/paste text from the internet, you can also run into this
same problem. Italics are styled as "Emphasis" and bold is styled as
"Strong." Let's say you don't want to keep the bold. There are a couple
of different ways you may do that globally, but if you don't deal with
the Strong style by either redefining it or deleting the Strong style
from that document, you'll still end up with emphasis when you open the
file in DBT.
In communicating with Peter Sullivan at Duxbury about this issue, he
informs me that DBT is doing what it's designed to do.
That's what I know for the "rest of the story" right now, but I'm
guessing there is more to learn.
Susan
From: duxuser-bounce@xxxxxxxxxxxxx [mailto:duxuser-bounce@xxxxxxxxxxxxx]
On Behalf Of John Blake
Sent: Wednesday, August 26, 2009 5:29 AM
To: duxuser@xxxxxxxxxxxxx
Subject: [duxuser] Re: unwanted italics
Importance: High
Aloha Betsy,
I too would be interested to know if the Scanner Software is ABBYY Fine
Reader 9.0 Professional - even if I change the default 'Style/s' to
Arial and get rid of all the others there is some strange 'hard coding'
going on between ABBYY and Word which does not show up until you use the
Swift macro to transfer the document from word to Duxbury!
Best regards,
John.
________________________________
From: duxuser-bounce@xxxxxxxxxxxxx [mailto:duxuser-bounce@xxxxxxxxxxxxx]
On Behalf Of Betsy Whitney
Sent: 19 August 2009 00:20
To: duxuser@xxxxxxxxxxxxx
Subject: [duxuser] Re: unwanted italics
Please let us all know "the rest of the story.
Betsy
At 01:15 PM 8/18/2009, you wrote:
Hello Susan,
The file was originally a PDF. I believe it was scanned into (or pasted)
into an RTF and then cleaned up for e-text. I took the RTF and converted
it to a DOC, and then put it into my file with the DBT template.
I'll copy the rtf and doc files tomorrow if you'd like to see them. I
couldn't find any underlying reasons, but I'd love to know your
suspicions.
Thanks.
Jean
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