This sounds like a great program! Is there a way to ask the manufacturer if they could make another grand entrance? Judith ----- Original Message ----- From: "Linda Yacks" <lyacks@xxxxxxxxxxxxxx>
To: <jfw@xxxxxxxxxxxxx> Sent: Saturday, November 24, 2007 10:26 AM Subject: RE: Formatting in Microsoft Word
Hi, This is where I really miss the old fashioned Optacon! I worked for the Department of Energy for 15 years and a major part of my job was preparingand designing documents and forms. I could do this because I had an Optacon and could "look" at the document after I printed it. I could look at lines to make sure they joined where I wanted them to, and at items like the tableof contents to see how it was laid out. I still have my Optacon, but thepoor thing barely works so I only use it when I absolutely have to. Oh yes,another place I still use it is to check labels to see if they printed on the label. Ok, enough of that (grin). Here's wishing the Optacon would make a come back. Linda -----Original Message----- From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] On Behalf Of Lora Sent: Saturday, November 24, 2007 8:10 AM To: jfw@xxxxxxxxxxxxx Subject: RE: Formatting in Microsoft Word Hi Chris, I used this yesterday to design a table of contents. It was very straightforward, though I didn't know how to mark the items I wanted included. I think I was making it harder than need be. Turns out, I'dselect what I wanted, then press Alt-Shift-O, and a dialog box would appearthat asked me at what level I wanted the item added. It was easy.Then I ran the Table of contents, and it designed the contents for me, withhyperlinks, correct page numbers and everything. I just wish I knew if it looked right. Of course it should, as Microsoft Word designed it, but it feels incomplete. I wonder if it looks aesthetically correct. I also built a table yesterday to represent a title page. This way I can show revisions to the document, and other updates, including their dates, the author of the revision, etc.Now I wonder if I should center that table top to bottom on the page. Wouldit look better that way to sighted folks? I wonder things like that. Should I give it some color, do something to alleviate the black and white of the document? It's going to be a lengthy semi-technical document. My mind says not too much formatting, as it distracts from the content, but I don't know what's best. Thanks for your tips. -----Original Message----- From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] Sent: Monday, November 19, 2007 1:30 AM To: jfw@xxxxxxxxxxxxx Subject: RE: Formatting in Microsoft Word Doug is quite correct, Word does have an automatic Table of Contents feature. If you use the Heading-1, Heading-2, Heading-3 etc styles within your document, you can then use the TOC function. You can set it to how many levels of heading should be included in the TOC (ie setting it to 3 will only show details up to Heading-3 in the TOC list).To use, place your cursor at the point you want to insert the TOC,select theReference sub-menu from the Insert menu then select the Index and Tablessub-menu. Now press Control + tab to get to the Table of Contents tab, fillin the info and press OK. If you subsequently amend your document after the TOC has been inserted, simply place your cursor anywherre in the TOC and press the Applicationskey. From the menu select 'Update field'. This will then ask if you want to update the entire TOC or just the page numbers. Select the one you wantand press OK. I've used it for years, it's very easy to use and very effective. Cheers Chris -----Original Message----- From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] On Behalf Of doug slotten Sent: 18 November 2007 16:06 To: jfw@xxxxxxxxxxxxx Subject: RE: Formatting in Microsoft Word Hi,,If you want a header on the second and following pages, you must go to page 2 and insert the header information a second time or it will not show up onsubsequent pages.Word has a table of contents function that will bring all headings into thetable automatically. I have never used it, but I assume it has formatting built into the function.There is also a create tables function. It will create tables with equallyspaced columns of different widths depending on how many columns you want. It will also let you set different widths if, say, you wanted a wider left column to allow for a longer row title. To addd rows to a table, place the cursor at the right end of the bottom right cell and hit tab. A table title is easiest placed outside the table and can be centered as any other text can be. Doug -----Original Message----- From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] On Behalf Of Ann Byrne Sent: Sunday, November 18, 2007 10:01 AM To: jfw@xxxxxxxxxxxxx Subject: Re: Formatting in Microsoft Word That's a tall order, Laura. Header is probably the easiest thing. Go to the view menu, and arrow down to header and footer and press enter. this should put you in the header/footer pane, where you would enter your header information. If you press insert-f, Jaws should give you a lot ofinformation about font and such, including the words 'header style'. Maybe.depending on your version of JAWS.You format a header the way you would do text, centering, bolding and so on.If you down arrow a couple of times you will be in the footer pane, be aware. When you are finished with the header go back to the view menu and choose normal so the pane goes away. Once you are no longer in pane (sorry about that), you can read the header with insert-f1, or in print preview with the JAWS cursor. Ann At 06:45 AM 11/18/2007, you wrote:Hi, I'm trying to do some formatting in Microsoft Word, but it's not something I'm very skilled at. Are there any tips or tricks out there for doing the following Designing an attractive table of contents and title page Working with tables in Word Adding a header at the top of each page Thanks. 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