atw: Re: Avoiding Char styles
- From: Christine Kent <cmkentau@xxxxxxxxx>
- To: "austechwriter@xxxxxxxxxxxxx" <austechwriter@xxxxxxxxxxxxx>
- Date: Fri, 12 Sep 2014 18:02:21 +1000
Suzy, you have confirmed everything I have already said, but did you know
that char styles are created simply when you apply a style? Very strange.
Also have you come across any issues caused by these deeply buried styles?
I have not.
On the subject of broken documents, the only real issue I have had to deal
with for years is numbered lists. The documents themselves do not seem to
corrupt any more.
You have probably been exposed more than I have in the last few years to
seriously large or messed about with documents. Have you had any
significant corruptions?
On Friday, September 12, 2014, Suzy Davis <suzy.davis@xxxxxxxxxxxxxxxxx>
wrote:
> Hi
>
> Thought I’d chip in – char styles can be avoided by using a combination of
>
> - Turning off Keep Track of Formatting
>
> - Only Pasting external content into your document using Paste
> Unformatted – otherwise you could easily be pasting in char styles
>
> - Only using styles to format your text, and not formatting via
> the Home tab.
>
> - I wouldn’t be surprised if Format Painter created char styles.
>
>
>
> Char styles have not gone anywhere, or been resolved, they’ve just been
> buried a bit deeper so you don’t see them so easily. You’ll see them in
> the Find/Replace Style list. I think in more recent versions of Word
> Microsoft has made some changes to the char style creation handling, as I
> haven’t found that my clients are experiencing short cut macros that apply
> styles not working due to char styles – this was a common occurrence with
> the 2003 and earlier versions.
>
>
>
> I have a macro that cleaned up char styles in 2003 and 2007, but I don’t
> think it works in the more recent versions. Let me know if you want me
> revise it – I haven’t needed to use it for a long time.
>
>
>
> Have a good week end!
>
>
>
> Kind regards Suzy
>
>
>
> *Suzy Davis *
> *Microsoft Word Templates, Apps for Microsoft Office*
>
> *& Documentation Projects*
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>
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>
>
>
> If you spend 80% of your document time
>
> on *formatting*, instead of *writing and perfecting*
>
>
>
> The APPS FOR OFFICE system has been designed for you:
>
> *apps FREE* - quick easy formatting shortcuts (it’s free)
>
> *apps WorkSmart* - try for 30 days (includes report & proposal templates)
>
>
>
> www.appsforoffice.com/wp-html/products.html
>
>
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>
> *From:* austechwriter-bounce@xxxxxxxxxxxxx
> <javascript:_e(%7B%7D,'cvml','austechwriter-bounce@xxxxxxxxxxxxx');>
> [mailto:austechwriter-bounce@xxxxxxxxxxxxx
> <javascript:_e(%7B%7D,'cvml','austechwriter-bounce@xxxxxxxxxxxxx');>] *On
> Behalf Of *Christine Kent
> *Sent:* Friday, 12 September 2014 5:17 PM
> *To:* austechwriter@xxxxxxxxxxxxx
> <javascript:_e(%7B%7D,'cvml','austechwriter@xxxxxxxxxxxxx');>
> *Subject:* atw: Re: Avoiding Char styles
>
>
>
> No, it does not stop the instance I have cited below. They are no longer
> visible, but they are there.
>
> On Friday, September 12, 2014, Terry Dowling <
> Terrence.Dowling@xxxxxxxxxxxxxxxx
> <javascript:_e(%7B%7D,'cvml','Terrence.Dowling@xxxxxxxxxxxxxxxx');>>
> wrote:
>
> As I understand it, turning off the ‘Keep track of formatting’ option
> stops the Char styles from being created.
>
>
>
>
>
> I worry when people say I can’t see it, therefore it can’t hurt me. Char
> styles might be better in the more recent versions of Word, but they killed
> docs in Word 2003. I wouldn’t want them floating around.
>
>
>
> To me, the best way of speeding up the formatting process is to apply
> shortcut keys for each style. Apart from occasional bolding, I never
> manually fudge any styles. Apart from heading styles (which I customise) I
> don’t use any Word default para styles, which means I also don’t use
> Normal. I’ve also removed the auto Bullet and List buttons from my toolbar,
> as well as the ‘Format painter’ brush.
>
>
>
> Cheers,
>
> Terry
>
>
>
>
>
> *From:* austechwriter-bounce@xxxxxxxxxxxxx [mailto:
> austechwriter-bounce@xxxxxxxxxxxxx] *On Behalf Of *Christine Kent
> *Sent:* Friday, 12 September 2014 1:36 PM
> *To:* austechwriter@xxxxxxxxxxxxx
> *Subject:* atw: Re: Word again - format painter does apply "paragraph
> style" to selected destination text
>
>
>
> First, please note that I am not recommending using Format Painter, only
> explaining that if you select both the source and destination paragraph
> marker you apply the source PARAGRAPH style, not the CHARACTER formatting.
>
>
>
> Second, I always have my Style Pane Options set as follows.
>
>
>
>
>
> I have just tested this in a new document based on a clean Normal
> template, and discovered something strange.
>
>
>
> In 2007/2010 the only place Char styles show up is (as far as I know) in
> Find, Replace, Format, Style. They do not show in the Styles Pane, in
> Manage Styles or in the style box that I put on my Quick Access Toolbar.
>
>
>
> So I created a new document using a clean Normal Template and checked to
> make sure there were no Char Styles in the Find, Replace, Format, Style
> list. There were not.
>
> Then I formatted a line of Normal text with Heading 1, applying the style
> using the Styles Pane, then checked again. There was now a Heading 1 Char.
> Note that I DID NOT do this with Format Painter but with the Styles Pane.
>
>
>
> I tested Heading 2 using the Styles bar on the Ribbon, and Heading 3 using
> the Style Box that I put on my Quick Access Toolbar. In all three methods
> of applying a style, a Char style visible in Find, Replace, Format, Style
> was created after I applied the style. This has nothing at all to do with
> Format Painter – Word is creating them for reasons all of its own, given
> that in none of these cases did I create a new style – I just applied a
> legitimate built-in paragraph style. I couldn’t test what Format Painter
> does, as I have to have used a style to copy it, and in using it, Word
> created the Char style.
>
>
>
> However, it is worth noting that Word only has one paragraph style,
> Normal, and the Heading Styles are mixed character and paragraph styles.
> This probably has a lot to do with the character formatting of those styles.
>
>
>
> But to get to the critical question, why does it matter if it does create
> a Char style, given the Char styles are hidden? Just what harm are they
> doing?
>
>
>
> Remember, I am not advocating using Format Painter – but because, now that
> I have tested it, it takes three keystrokes, and because you have to be
> careful to select the paragraph markers, not because it may or may not
> create Char styles.
>
>
>
> Christine
>
>
>
>
>
> *From:* austechwriter-bounce@xxxxxxxxxxxxx [mailto:
> austechwriter-bounce@xxxxxxxxxxxxx] *On Behalf Of *Neil Maloney
> *Sent:* Friday, 12 September 2014 2:33 PM
> *To:* austechwriter@xxxxxxxxxxxxx
> *Subject:* atw: Re: Word again - format painter does apply "paragraph
> style" to selected destination text
>
>
>
> Christine, out of interest, how did you check for the Char Char formatting
> that Warren says the format painter creates?
>
> What Warren says makes sense to me (from a Char Char creation point of
> view) and without knowing for sure, I'd think that using the format painter
> would be creating these styles ... and I have the same opinion of them,
> avoid having them in your documents if you can.
>
> Word 2007 onwards makes it harder to "see" if there are Char Char styles
> in a document, is that right?
>
> Neil.
>
>
>
>
>
> --
> Christine
>
--
Christine
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