[mso] Re: E-mail merge using Access and Word
- From: "Peter Chiavaro" <kp@xxxxxxxx>
- To: <mso@xxxxxxxxxxxxx>
- Date: Mon, 31 May 2004 08:53:25 -0400
Hi Cherie and the group.
Since nobody jumped in over the weekend, I'll try to help out. I'm not =
real good with Outlook but I do know a little Access.
First of all, don't get nervous... hahaha, I'm pretty sure anything that =
Eudora does Outlook can do too,,, maybe even better.
I have some questions:
What exactly are you trying to achieve? Can you just explain what you =
would like for an end result?
I'm loosing you at the part where you have 2 or more addresses for a =
student. This might be a "relational" task and I think that Access is =
best equipped to handle it. If you're not keeping any data on the Mom's =
and Dad's, then, your method of "second Email", third Email" for the =
same student should work fine.
I am guessing that you'd like to send an Email ONLY to the student's =
"primary" Email address and NOT the Mom's and Dad's. Is that correct? In =
any case, WHATEVER job you come up with, Access can handle it. Also be =
reminded that Access has a field you can set as a "hyperlink". Great for =
sending individual emails.=20
It also sounds like using 5 different programs to send one Email is too =
much work. I dono for sure, but... I just "sounds like"... there aughta =
be a better way. Word, Excel, Access, Outlook (Eudora)... cheesh?
Since your data is ALREADY in MS Access,,, the "very best way" would be =
to compose AND send the emails directly from within MS Access. Not many =
people know it, but MS Access CAN send Email. It can be done but this =
requires extensive coding. I have a great MS Access "Bulk Mailer" that =
would suit your needs perfectly. Open Access, type the message, and =
click one button and off they go. It will run all day and night long no =
matter how many thousands of Email addresses you give it. These are =
"individual" emails and not one message sent as a carbon copy.
At the other end of the spectrum there IS something you can handle, you =
can simply have Access output the "precise" list of addresses, then have =
Outlook read or import the file.
For that, you'll need an "Outlook Person" to jump in here.
Careful
Are you sending these as "Carbon Copies" through Outlook? If so, then =
the people receiving the Emails see a HUGE header with everyone else's =
address in it. This is an invite for mischief. If you get one little =
brat to grab your list of addresses..... hahahaha,, they could have some =
"really cool" fun! Hahaha..
Another way out:
If it is strictly announcements you are sending out.. How about just =
setting up a mailing list? Freelists, Yahoo, Smart groups... whatever?? =
I am not sure if you need replies from the Email you send, or if you =
would like to have the students interact with each other.
Hope I didn't confuse the issue.. hahaha.
Enjoy the holiday.
Peter C.
Stuart, FL
-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx]On =
Behalf Of Cherie
Sent: Saturday, May 29, 2004 12:18 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] E-mail merge using Access and Word
I am the administrator of an email list at a middle school.
We can not use an online mail manager because we can only sub people who
have students in the school..therefore I have a list of students that =
are
pulled in from the county records into excel, then Access.
this is the way we are doing it next year (using outlook 2002/xp, word
2002/xp, access2002/xp) :
all students names, id numbers, grade, email (if any) is put in Access.
We start a letter in word..using the mail merge with email (so far, so =
good)
the last step we pick the email field (duh) to mail to...(so far, so =
good)
some students have more than one email address (one for mom, one for =
dad, etc.)
so I wanted to make a second field called 2nd email..which would have
worked..but we would have to send the message out twice (first time for
email, second for 2nd email)
then I thought..hey..I'll put ALL email addresses in the ONE email field
separated by a comma and send like that..
well..it works flawlessly from home..using Eudora
so I go to work where we are forced to use Outlook Exchange..I can not =
for
the life of me send it out ..This is what happens:
On first send using comma to separate the addresses in the address field
(which works fine at home using Eudora)..I get this message:
Microsoft Outlook does not recognize "emailaddress@xxxxxxxxx,
otheraddress@xxxxxxxxxxxxxx".
"if you used a comma to separate several addresses; click cancel and =
change
the commas to semicolons and try to send again"
So I change it to semicolon NO Space and I get:
Microsoft Outlook does not
recognize "emailaddress@xxxxxxxxx;otheraddress@xxxxxxxxxxxxxx".
So I change it to semicolon SPACE and I get:
Microsoft Outlook does not recognize "emailaddress@xxxxxxxxx;
otheraddress@xxxxxxxxxxxxxx".
I put the semicolon on the end of the second address..same thing
Seems like it WANTS semicolons as opposed to commas..but I don't know =
what
format (space, no space, both addresses, one address)...grrrrrrrrr
What does outlook want?? (outlook 2002/xp, word 2002/xp, access2002/xp)
---Thanks,
Cherie
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