Re: Marking & Using Headers
- From: "Debbie Kessler" <jessesgirl@xxxxxxxxxxxxx>
- To: <jfw@xxxxxxxxxxxxx>
- Date: Fri, 23 Sep 2005 16:37:25 -0700
Hi Chip and all;
Tippy,
I was able to understand your message but for your information; you are
speaking of headings, not headers. Chip, thanks for the sources. Using the
various heading levels and styles truly help for navigating large documents.
Long before Microsoft, blind persons have developed their own way for coping,
many use the asterisk.
Debbie
----- Original Message -----
From: Chip Orange
To: jfw@xxxxxxxxxxxxx
Sent: Friday, September 23, 2005 9:24 AM
Subject: RE: Marking & Using Headers
Tippy,
as a follow-up to my other message, here's an extract from a Word tutorial on
using the built-in heading styles, as it pertains to outline view. The full
tutorial is available at:
http://www.word.mvps.org/FAQs/Formatting/UsingOLView.htm
Word's Outline View is wonderful for long documents and - used properly - can
cut the time taken to write a typical report, proposal, thesis, or dissertation
by as much as 50%.
In order to make use of it, you should create all your headings use Word's
built-in Heading Styles (which you can redefine to look the way you want) -
using
Heading 1 for your Chapter headings, Heading 2 for subheadings and so on. If
not familiar with using styles, see John McGhie's article on this site
Creating a Template - The Basics (Part II),
as well as the excellent Microsoft article
Understanding Styles.
Outline View lets you view all your Headings collapsed to any heading level
you want.
To set the collapse level, you can either click on the numbers on the outline
toolbar (so if you want to view only your Heading 1 paragraphs, click on the
1 button, etc); or you can use the + and - buttons on the outline toolbar to
collapse and expand just the selected Heading(s).
So if you click on a Heading 1 paragraph, and then click on the + button, it
will expand to show you the Heading 2 paragraphs under that Heading 1 paragraph,
but not any of the other Heading 2 paragraphs in the document.
Outline View is an excellent way of getting to the section you want in a long
document extremely quickly - switch to Outline View, click on the 1 button
to show just the Heading 1 paragraphs; click in the Heading 1 paragraph
you're interested in and expand it to see its subheadings, click on the
subheading
you're interested in and expand, until you're where you want to be. Then
switch back to Page layout or Normal view. Much quicker than it sounds, it means
you can find your way around a 500 page document just as easily as if it were
a 5 page document.
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