Re: Marking & Using Headers

  • From: "Debbie Kessler" <jessesgirl@xxxxxxxxxxxxx>
  • To: <jfw@xxxxxxxxxxxxx>
  • Date: Fri, 23 Sep 2005 16:37:25 -0700

Hi Chip and all;
I was able to understand your message but for your information; you are 
speaking of headings, not headers. Chip, thanks for the sources. Using the 
various heading levels and styles truly help for navigating large documents. 
Long before Microsoft, blind persons have developed their own way for coping, 
many use the asterisk.  
  ----- Original Message ----- 
  From: Chip Orange 
  To: jfw@xxxxxxxxxxxxx 
  Sent: Friday, September 23, 2005 9:24 AM
  Subject: RE: Marking & Using Headers


  as a follow-up to my other message, here's an extract from a Word tutorial on 
using the built-in heading styles, as it pertains to outline view.  The full 
tutorial is available at:

  Word's Outline View is wonderful for long documents and - used properly - can 
cut the time taken to write a typical report, proposal, thesis, or dissertation
  by as much as 50%.

  In order to make use of it, you should create all your headings use Word's 
built-in Heading Styles (which you can redefine to look the way you want) - 
  Heading 1 for your Chapter headings, Heading 2 for subheadings and so on. If 
not familiar with using styles, see John McGhie's article on this site
  Creating a Template - The Basics (Part II),
  as well as the excellent Microsoft article
  Understanding Styles.

  Outline View lets you view all your Headings collapsed to any heading level 
you want.

  To set the collapse level, you can either click on the numbers on the outline 
toolbar (so if you want to view only your Heading 1 paragraphs, click on the
  1 button, etc); or you can use the + and - buttons on the outline toolbar to 
collapse and expand just the selected Heading(s).

  So if you click on a Heading 1 paragraph, and then click on the + button, it 
will expand to show you the Heading 2 paragraphs under that Heading 1 paragraph,
  but not any of the other Heading 2 paragraphs in the document.

  Outline View is an excellent way of getting to the section you want in a long 
document extremely quickly - switch to Outline View, click on the 1 button
  to show just the Heading 1 paragraphs; click in the Heading 1 paragraph 
you're interested in and expand it to see its subheadings, click on the 
  you're interested in and expand, until you're where you want to be. Then 
switch back to Page layout or Normal view. Much quicker than it sounds, it means
  you can find your way around a 500 page document just as easily as if it were 
a 5 page document.

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