I plan to be there
-Slice
On Fri, Jul 20, 2018 at 8:51 PM Charles Hopkins <chopkins294@xxxxxxxxx>
wrote:
SOGAGG, Let’s have as many people in person at this meeting as possible.
Please tell me and Ace if you are attending in person or via telecom.
Ace has us set up again in the Monsoor Conference Room. If you are unable
to attend in person or Zoom, a teleconference number is available:
Toll-free call-in number: 1-888-585-9008
Toll call-in number: 1-657-220-3242
Conference Room Number: 302-202-201
OB,
Let’s use your Zoom account again.
Entrance Criteria (Please note some new roles and responsibilities.)
• Executive Director: Ace. Prepare status report.
- Include a report on the SOGAGG foursome(s) playing in the Patriot
Golf Day.
• Sponsorship Director: Axe. Prepare status report.
- Provide a final sponsorship status.
- Provide a copy of the RBI Sponsorship Spreadsheet.
- Provide a list of sponsor banners for the banquet hall, on-course
canopies, and holes (banana-type).
- Provide proofs of the signs to be used for the sponsors.
• Finance Director: Woods. Prepare status report.
• Non-sponsorship, Off-course Fundraising (NOF)
Director. Rules/Docho. Prepare status report.
- Provide a list of auction items and their estimated value.
- Define the process for conducting the silent auction, including
collecting payments and providing documentation.
- Define volunteer requirements for conducting the silent auction.
- Provide a list of “swag bag” items.
- Provide time, place, and personnel for bag stuffing party.
• Non-sponsorship, On-course Events (NOE) Director.
sHank. Present status report.
- Review the pre-tee off games to be played
- Review the on-course contests.
- Review volunteer requirements for help in setup and operation of
on-course events.
• Webmaster. Greg Minter. Builds and maintains a
Patriot Golf Day web-site.
• Registration Site Manager. Helna Correll. Builds
and maintains a Patriot Gold Day registration site.
• Day of Event Director. Shaft. Prepare a status
report. Review responsibilities assigned and processes established to
direct staff and volunteers to:
- Arrange for the transport and hanging of sponsor banners, both in
the banquet hall and on canopies on the course.
- Note: Course will hang banners. Bring zip ties and bungie
cords to attach banners to canopies.
- Conduct check-in and registration of players.
- Provide players with swag bags, on-course contest wrist bands,
rules, player game guides, etc.
- Enable players to purchase on-course contest package as late
as while in the staging area prior to heading to the teeing grounds.
- Husband players from their cars, through check-in, to their
carts, & to breakfast; monitor the putting contest; and otherwise assist
players onto the course.
- Conduct actions required during the golf round: As many as 30
volunteers at various locations on the course husbanding the on-course
contests.
- Manage the after-party flow. Conduct the Silent Auction; make a
record of winners and collect payments.
- Prepare a script for speakers, sponsor videos (Divot has the
projector; Rules has the laptop; course will provide a screen), and
award
presentations.
• Assistant Day-of-Event Directors. The following
SOGAGG members have agreed to assist Shaft in the conduct of the Day of
Event:
- Knockdown; Old Slice; Trek
- Check in with Shaft regarding his expectations for you on the Day
of Event.
• External Communications Director. Chi Chi.
Prepare status report.
Agenda
• Executive Director: Ace. Present status report.
• Sponsorship Director: Axe Present status report.
• Finance Director: Woods. Present status report.
• Non-sponsorship, Off-course Fundraising (NOF)
Director. Rules/Docho. Present status report.
• Non-sponsorship, On-course Events (NOE) Director.
sHank. Present status report.
• Day of Event Director. Shaft. Present status
report.
• External Communications Director. Chi Chi.
Present status report.
• Event Manager: Rules. Discuss action items. Wrap
Up.
Exit Criteria
• Event Manager and Directors agree on continuing
roles, responsibilities, and timelines.
Warm Regards,
Rules
619 944-2786
Chopkins294@xxxxxxxxx
