I plan to be there. Best Shaft
Sent from myMail for iOS
Friday, July 27, 2018, 4:14 PM -0700 from Twining Douglas
<doug.twining@xxxxxxxxx>:
I’ll be there.
DT
Sent from my iPad
On Jul 27, 2018, at 7:49 AM, Charles Hopkins
<chopkins294@xxxxxxxxx<mailto:chopkins294@xxxxxxxxx>> wrote:
Please respond again to Ace and me as to your availability for this final 2018
PGD Planning Meeting.
Warm Regards,
Charlie Hopkins
619 944-2786
Chopkins294@xxxxxxxxx<mailto:Chopkins294@xxxxxxxxx>
From: Charles Hopkins <chopkins294@xxxxxxxxx<mailto:chopkins294@xxxxxxxxx>>
Sent: Friday, July 20, 2018 8:51 PM
To: 'SOGAGG Collective' <sogagg@xxxxxxxxxxxxx<mailto:sogagg@xxxxxxxxxxxxx>>
Cc: 'Helna Correll'
<helna@xxxxxxxxxxxxxxxxxxxx<mailto:helna@xxxxxxxxxxxxxxxxxxxx>>; 'Greg Minter'
<gregminter@xxxxxxxxx<mailto:gregminter@xxxxxxxxx>>; 'mike parente'
<mjparente1@xxxxxxxxx<mailto:mjparente1@xxxxxxxxx>>
Subject: 2018 PGD Planning Meeting: Tuesday 31 July 2018: 1500-1700
SOGAGG, Let’s have as many people in person at this meeting as possible.
Please tell me and Ace if you are attending in person or via telecom.
Ace has us set up again in the Monsoor Conference Room. If you are unable to
attend in person or Zoom, a teleconference number is available:
Toll-free call-in number: 1-888-585-9008
Toll call-in number: 1-657-220-3242
Conference Room Number: 302-202-201
OB,
Let’s use your Zoom account again.
Entrance Criteria (Please note some new roles and responsibilities.)
• Executive Director: Ace. Prepare status report.
* Include a report on the SOGAGG foursome(s) playing in the Patriot Golf
Day.
• Sponsorship Director: Axe. Prepare status report.
* Provide a final sponsorship status.
* Provide a copy of the RBI Sponsorship Spreadsheet.
* Provide a list of sponsor banners for the banquet hall, on-course
canopies, and holes (banana-type).
* Provide proofs of the signs to be used for the sponsors.
• Finance Director: Woods. Prepare status report.
• Non-sponsorship, Off-course Fundraising (NOF) Director.
Rules/Docho. Prepare status report.
* Provide a list of auction items and their estimated value.
* Define the process for conducting the silent auction, including
collecting payments and providing documentation.
* Define volunteer requirements for conducting the silent auction.
* Provide a list of “swag bag” items.
* Provide time, place, and personnel for bag stuffing party.
• Non-sponsorship, On-course Events (NOE) Director. sHank.
Present status report.
* Review the pre-tee off games to be played
* Review the on-course contests.
* Review volunteer requirements for help in setup and operation of
on-course events.
• Webmaster. Greg Minter. Builds and maintains a Patriot
Golf Day web-site.
• Registration Site Manager. Helna Correll. Builds and
maintains a Patriot Gold Day registration site.
• Day of Event Director. Shaft. Prepare a status report.
Review responsibilities assigned and processes established to direct staff and
volunteers to:
* Arrange for the transport and hanging of sponsor banners, both in the
banquet hall and on canopies on the course.
* Note: Course will hang banners. Bring zip ties and bungie cords
to attach banners to canopies.
* Conduct check-in and registration of players.
* Provide players with swag bags, on-course contest wrist bands,
rules, player game guides, etc.
* Enable players to purchase on-course contest package as late as
while in the staging area prior to heading to the teeing grounds.
* Husband players from their cars, through check-in, to their carts, &
to breakfast; monitor the putting contest; and otherwise assist players onto
the course.
* Conduct actions required during the golf round: As many as 30
volunteers at various locations on the course husbanding the on-course contests.
* Manage the after-party flow. Conduct the Silent Auction; make a
record of winners and collect payments.
* Prepare a script for speakers, sponsor videos (Divot has the
projector; Rules has the laptop; course will provide a screen), and award
presentations.
• Assistant Day-of-Event Directors. The following SOGAGG
members have agreed to assist Shaft in the conduct of the Day of Event:
* Knockdown; Old Slice; Trek
* Check in with Shaft regarding his expectations for you on the Day of
Event.
• External Communications Director. Chi Chi. Prepare
status report.
Agenda
• Executive Director: Ace. Present status report.
• Sponsorship Director: Axe Present status report.
• Finance Director: Woods. Present status report.
• Non-sponsorship, Off-course Fundraising (NOF) Director.
Rules/Docho. Present status report.
• Non-sponsorship, On-course Events (NOE) Director. sHank.
Present status report.
• Day of Event Director. Shaft. Present status report.
• External Communications Director. Chi Chi. Present
status report.
• Event Manager: Rules. Discuss action items. Wrap Up.
Exit Criteria
• Event Manager and Directors agree on continuing roles,
responsibilities, and timelines.
Warm Regards,
Rules
619 944-2786
Chopkins294@xxxxxxxxx<mailto:Chopkins294@xxxxxxxxx>
<2018 PGD Status Report Template.pptx>
