Here is the zoom link for today's mtg -
https://cccconfernow.zoom.us/j/5901794356
Ciao,
Rico aka OB
From: Charles Hopkins <chopkins294@xxxxxxxxx>
To: 'SOGAGG Collective' <sogagg@xxxxxxxxxxxxx>
Sent: Sunday, July 29, 2018 1:04 PM
Subject: [sogagg] Re: 2018 PGD Planning Meeting: Tuesday 31 July 2018:
1500-1700
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{margin-bottom:0in;}#yiv0407538036 RSVP Status: (Monsoor Conference Room,
Epsilon)
- Attending in Person:
AceAxe Bagger Divot Docho Old Slice Rules Shaft sHank Woods
- Attending via Zoom / Phone
(Toll-free call-in number: 1-888-585-9008Conference Room Number:
302-202-201) OB Chi Chi Trek
- Not Available
Birdie Bounceback Knockdown Skully WOXOF
- Crickets:
Hazard Warm Regards,Charlie Hopkins619 944-2786Chopkins294@xxxxxxxxx
From: Charles Hopkins <chopkins294@xxxxxxxxx>
Sent: Friday, July 27, 2018 7:49 AM
To: 'SOGAGG Collective' <sogagg@xxxxxxxxxxxxx>
Subject: 2018 PGD Planning Meeting: Tuesday 31 July 2018: 1500-1700 Please
respond again to Ace and me as to your availability for this final 2018 PGD
Planning Meeting. Warm Regards,Charlie Hopkins619
944-2786Chopkins294@xxxxxxxxx From: Charles Hopkins <chopkins294@xxxxxxxxx>
Sent: Friday, July 20, 2018 8:51 PM
To: 'SOGAGG Collective' <sogagg@xxxxxxxxxxxxx>
Cc: 'Helna Correll' <helna@xxxxxxxxxxxxxxxxxxxx>; 'Greg Minter'
<gregminter@xxxxxxxxx>; 'mike parente' <mjparente1@xxxxxxxxx>
Subject: 2018 PGD Planning Meeting: Tuesday 31 July 2018: 1500-1700 SOGAGG,
Let’s have as many people in person at this meeting as possible. Please tell
me and Ace if you are attending in person or via telecom. Ace has us set up
again in the Monsoor Conference Room. If you are unable to attend in person or
Zoom, a teleconference number is available: Toll-free call-in number:
1-888-585-9008Toll call-in number:
1-657-220-3242Conference Room Number: 302-202-201 OB, Let’s use your
Zoom account again. Entrance Criteria (Please note some new roles and
responsibilities.)• Executive Director: Ace. Prepare
status report.
- Include a report on the SOGAGG foursome(s) playing in the Patriot Golf Day.
• Sponsorship Director: Axe. Prepare status report.
- Provide a final sponsorship status.
- Provide a copy of the RBI Sponsorship Spreadsheet.
- Provide a list of sponsor banners for the banquet hall, on-course
canopies, and holes (banana-type).
- Provide proofs of the signs to be used for the sponsors.
• Finance Director: Woods. Prepare status report.•
Non-sponsorship, Off-course Fundraising (NOF) Director.
Rules/Docho. Prepare status report.
- Provide a list of auction items and their estimated value.
- Define the process for conducting the silent auction, including
collecting payments and providing documentation.
- Define volunteer requirements for conducting the silent auction.
- Provide a list of “swag bag” items.
- Provide time, place, and personnel for bag stuffing party.
• Non-sponsorship, On-course Events (NOE) Director. sHank.
Present status report.
- Review the pre-tee off games to be played
- Review the on-course contests.
- Review volunteer requirements for help in setup and operation of on-course
events.
• Webmaster. Greg Minter. Builds and maintains a Patriot
Golf Day web-site.• Registration Site Manager. Helna
Correll. Builds and maintains a Patriot Gold Day registration site.•
Day of Event Director. Shaft. Prepare a status report. Review
responsibilities assigned and processes established to direct staff and
volunteers to:
- Arrange for the transport and hanging of sponsor banners, both in the
banquet hall and on canopies on the course.
- Note: Course will hang banners. Bring zip ties and bungie cords to
attach banners to canopies.
- Conduct check-in and registration of players.
- Provide players with swag bags, on-course contest wrist bands, rules,
player game guides, etc.
- Enable players to purchase on-course contest package as late as while in
the staging area prior to heading to the teeing grounds.
- Husband players from their cars, through check-in, to their carts, & to
breakfast; monitor the putting contest; and otherwise assist players onto the
course.
- Conduct actions required during the golf round: As many as 30 volunteers
at various locations on the course husbanding the on-course contests.
- Manage the after-party flow. Conduct the Silent Auction; make a record of
winners and collect payments.
- Prepare a script for speakers, sponsor videos (Divot has the projector;
Rules has the laptop; course will provide a screen), and award presentations.
• Assistant Day-of-Event Directors. The following SOGAGG
members have agreed to assist Shaft in the conduct of the Day of Event:
- Knockdown; Old Slice; Trek
- Check in with Shaft regarding his expectations for you on the Day of Event.
• External Communications Director. Chi Chi. Prepare
status report. Agenda• Executive Director: Ace. Present
status report.• Sponsorship Director: Axe Present status
report.• Finance Director: Woods. Present status report.•
Non-sponsorship, Off-course Fundraising (NOF) Director.
Rules/Docho. Present status report.• Non-sponsorship,
On-course Events (NOE) Director. sHank. Present status report.•
Day of Event Director. Shaft. Present status report.•
External Communications Director. Chi Chi. Present status report.•
Event Manager: Rules. Discuss action items. Wrap Up. Exit
Criteria• Event Manager and Directors agree on continuing
roles, responsibilities, and timelines. Warm Regards,Rules619
944-2786Chopkins294@xxxxxxxxx
