I shall be there.
DT
Sent from my iPad
On Jul 20, 2018, at 8:51 PM, Charles Hopkins <chopkins294@xxxxxxxxx> wrote:
SOGAGG, Let’s have as many people in person at this meeting as possible.
Please tell me and Ace if you are attending in person or via telecom.
Ace has us set up again in the Monsoor Conference Room. If you are unable to
attend in person or Zoom, a teleconference number is available:
Toll-free call-in number: 1-888-585-9008
Toll call-in number: 1-657-220-3242
Conference Room Number: 302-202-201
OB,
Let’s use your Zoom account again.
Entrance Criteria (Please note some new roles and responsibilities.)
• Executive Director: Ace. Prepare status report.
Include a report on the SOGAGG foursome(s) playing in the Patriot Golf Day.
• Sponsorship Director: Axe. Prepare status report.
Provide a final sponsorship status.
Provide a copy of the RBI Sponsorship Spreadsheet.
Provide a list of sponsor banners for the banquet hall, on-course canopies,
and holes (banana-type).
Provide proofs of the signs to be used for the sponsors.
• Finance Director: Woods. Prepare status report.
• Non-sponsorship, Off-course Fundraising (NOF) Director.
Rules/Docho. Prepare status report.
Provide a list of auction items and their estimated value.
Define the process for conducting the silent auction, including collecting
payments and providing documentation.
Define volunteer requirements for conducting the silent auction.
Provide a list of “swag bag” items.
Provide time, place, and personnel for bag stuffing party.
• Non-sponsorship, On-course Events (NOE) Director.
sHank. Present status report.
Review the pre-tee off games to be played
Review the on-course contests.
Review volunteer requirements for help in setup and operation of on-course
events.
• Webmaster. Greg Minter. Builds and maintains a
Patriot Golf Day web-site.
• Registration Site Manager. Helna Correll. Builds and
maintains a Patriot Gold Day registration site.
• Day of Event Director. Shaft. Prepare a status
report. Review responsibilities assigned and processes established to direct
staff and volunteers to:
Arrange for the transport and hanging of sponsor banners, both in the banquet
hall and on canopies on the course.
Note: Course will hang banners. Bring zip ties and bungie cords to attach
banners to canopies.
Conduct check-in and registration of players.
Provide players with swag bags, on-course contest wrist bands, rules, player
game guides, etc.
Enable players to purchase on-course contest package as late as while in the
staging area prior to heading to the teeing grounds.
Husband players from their cars, through check-in, to their carts, & to
breakfast; monitor the putting contest; and otherwise assist players onto the
course.
Conduct actions required during the golf round: As many as 30 volunteers at
various locations on the course husbanding the on-course contests.
Manage the after-party flow. Conduct the Silent Auction; make a record of
winners and collect payments.
Prepare a script for speakers, sponsor videos (Divot has the projector; Rules
has the laptop; course will provide a screen), and award presentations.
• Assistant Day-of-Event Directors. The following SOGAGG
members have agreed to assist Shaft in the conduct of the Day of Event:
Knockdown; Old Slice; Trek
Check in with Shaft regarding his expectations for you on the Day of Event.
• External Communications Director. Chi Chi. Prepare
status report.
Agenda
• Executive Director: Ace. Present status report.
• Sponsorship Director: Axe Present status report.
• Finance Director: Woods. Present status report.
• Non-sponsorship, Off-course Fundraising (NOF) Director.
Rules/Docho. Present status report.
• Non-sponsorship, On-course Events (NOE) Director.
sHank. Present status report.
• Day of Event Director. Shaft. Present status report.
• External Communications Director. Chi Chi. Present
status report.
• Event Manager: Rules. Discuss action items. Wrap Up.
Exit Criteria
• Event Manager and Directors agree on continuing roles,
responsibilities, and timelines.
Warm Regards,
Rules
619 944-2786
Chopkins294@xxxxxxxxx
<2018 PGD Status Report Template.pptx>
