Hi Rick and all... We approved "Free membership for high school students" at the February 2013 board meeting. Thank you for taking time to help with this idea--thank you for your suggestions and especially thanks for bringing concerns to the table. It's important to make a conversation to get everything as good as possible before proceeding. The newest revision to this letter incorporates a suggestion from Spencer to mention the N. Rim Star Party, and some grammatical corrections and a suggestion from Dick to welcome students to star parties. A copy of the revised letter follows this discussion initiated by Rick Rotramel on concerns of: 1. Liability/risks of the under-aged, and 2. Risk of exceeding our meeting room capacity. Rick, Of course these are valid concerns that are thought about seriously--they always have been and always will be. They are things to remedy, not things to paralyze. If a high school aged student were to become a _paying_ member of the club it would be the same concern. Our constitution does not have an age requirement for membership nor do we "card" people at the door or at the entrance to a star party. The exception is the Messier Marathon Liability Release wherein "All adults 18 and older must sign this release, and sign for children under eighteen in their care." If a student wanted to go to a dark-site star party, they would probably need a parent to drive them, or parental permission for someone else to drive them. In fact, they need the same to attend a regular meeting--making membership free only fixes one small barrier of many larger issues to student participation. I'm fairly sure I'm not the only person to bring an unrelated child to a star party. Regarding the "possible" accusations--certainly a concern, the same concern for the Thunderbird Star Party or our participation in school star parties. It hasn't happened as far as I know. But it could. We should always be diligent in the safety and protection of children. Article VI of our constitution addresses "expulsion of members" for such things as 3. Willful disregard for his own safety or the safety of others...and 4. Conduct detrimental to the club. If ~459 students showed up for a meeting? 1. We'd have to have to take it outside! 2. We'd then have to find a larger venue. If ~10 remaining live SAC members showed up for meetings? 1. We could have meetings around one of their kitchen tables. Rick Rotramel wrote: "Board, I am very concerned about the liability factor involved with high school aged students attending our star parties way out in the desert. Please consider all the risks associated with the club. I don’t mean to rain on your parade, but all this stuff should be thought about very seriously. Like, how are these students going to travel out to the desert. Will they be alone or accompanied by an adult? This also brings up stuff like "possible" accusations if something were to go very wrong at one of these outings. Please consider all the possibilities of what we are getting into here. Also, about inviting entire school districts to our monthly meetings. What will we do if suddenly 459 or so show up for a meeting? Thanks for listening. Rick R. SAC (This is from the original letter with Dick's suggestions in CAPS): Additionally, we try to get out TO observing OBSERVE with our telescopes twice a month--on weekends near the new Moon and the 3rd quarter Moon which sets early. (The Moon makes the sky very bright and difficult to observe objects such as galaxies, star clusters, and nebulae.) We are currently driving 60-100 miles away from the city to get some distance away from light pollution. STUDENTS ARE WELCOME TO GO TO THESE STAR PARTIES WHETHER THEY HAVE A TELESCOPE OR NOT AS OUR MEMBERS WILL GLADLY SHARE THEIR INSTRUMENTS WITH STUDENTS." Here is the newest revision of the letter incorporating Dick and Spencer's suggestions, I try to refrain from calling observing a "star party" as parties out on the desert connote drinking. Also, I didn't "welcome" students to observing events, I let them know they don't need a telescope to come out and catch some views at a dark site. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ April 11, 2013 Phoenix Union High School District 4502 N. Central Ave. Phoenix, AZ 85012 Attention: Dr. Kent P. Scribner, Superintendent Via E-mail: Isela Rivas-Reyes, Assistant to the Superintendent rivas-reyes@xxxxxxxxxxxxxxxx Reference: Free Membership to Saguaro Astronomy Club for High School Students Dear Dr. Scribner, On behalf of Saguaro Astronomy Club, I would like to offer a free membership to our astronomy club for high school students. Please refer to our website: www.saguaroastronomy.org . Our club originated in 1977. We hold monthly meetings with an invited lecturer on a range of topics including: the status of extra solar planet search, the composition of stars, astrophotography, citizen science programs in astronomy, updates on space missions like The Lunar Recognizance Orbiter Camera, historical astronomy, astronomy in other countries, and other interesting topics. All lectures are done by professional astronomers from Arizona's observatories and universities or highly skilled amateur astronomers. Our monthly lecture meeting is held at Grand Canyon University at 35th Avenue and Camelback on Fridays closest to the full Moon at 7:30 p.m. A schedule and map is available on our website. Membership includes an E-mail of our monthly newsletter. Additionally, we try to get out observing with our telescopes twice a month--on weekends near the new Moon and the 3rd quarter Moon which sets early. (The Moon makes the sky very bright and difficult to observe objects such as galaxies, star clusters, and nebulae.) We are currently driving 60-100 miles away from the city to get some distance away from light pollution. A telescope is not required to attend these observing events as we enjoy sharing the views. One of our members chairs a novice group with an invitation to his observatory in Maricopa for help on operating a telescope, how to locate objects, etc. Also, schools, scouting programs, etc. can request our astronomers to bring telescopes to an event; and we've hosted Thunderbird Park's annual star party for more than 25 years. Every summer we organize the North Rim Grand Canyon Star Party to coincide with The Tucson Amateur Astronomy Association's South Rim event. Teachers, parents, and students can contact me directly via E-mail or telephone, or can refer to the list of contacts on our web site. Please advise if it would be more effective for me to contact each of the high schools in your district individually. Thank you for taking the time to read through this letter; I know you must be an extremely busy person. Kind Regards, Jennifer Polakis, VP E-mail: M24@xxxxxxx, telephone: 480 967-1658 Saguaro Astronomy Club www.saguaroastro.org ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~