[pasmembers] Re: star party South - need to know if we should take it or decline it
- From: Terri <cosmicstarstuff@xxxxxxxxx>
- To: "pasmembers@xxxxxxxxxxxxx" <pasmembers@xxxxxxxxxxxxx>
- Date: Wed, 24 Jul 2013 14:59:24 -0700 (PDT)
PAS Members,
I really appreciate all the input I have been getting about this school
situation.
We know that about 1/3 of the RSVP's could show up, so
1/3 of 2,000 is quite a lot. More than I want to count right now.
So, I would say we shoudl be sure we have 4+ scopes available
to take care of this event, before I committ PAS to it.
As far as the date, we are not doing it around the larger Moondate that they
picked. I haven't had time to get back to them,
and i did say that i would wait until Friday to reply to them, about
this situation, so it is up in the air right now but if 4+ scopes
can cover this event, we might want to do it. They said
they'd pay our telescope fee and feed us, to get us there.
I also have a question for those of you who helped me edit the
booking doc for the schools, last time we did an edit. I currently
have it listed that within the Phoenix area, we charge $25/scope.
Outside of Phoenix, it is $40/scope. The location of this event/
school, is a Phoenix address. Are we willing to do this event
at $25/scope plus food? If you are willing to do this, which I assume all of
you who said you were attending, did read in
the previous email, then I say let's do it. The teacher making
the request has had us at previous schools before, and so
she knows what to expect from us, and i did ask her if the
majority of the students there are Spanish speakers, and if
we can borrow a translator for the evening. I haven't heard
back from her on that idea just yet but i do believe we need
to put that in our booking doc. Translators needed at event,
if there are Spanish speaking people attending who do not
know English at all.
If you don't mind if I add that info, I will put that in before
sending out the booking doc to the schools who recently
contacted us. I have 4 schools looking to book events, which
I will do all of that tomorrow. Had to do other things today.
Hope you are having a super day! Thanks for the input.
Looks like we can do this event... but we will need a lot
of scopes present. And if they have no limit of how much
they are willing to pay for scopes, I say, let's provide
as many as we can on those days. I will try to schedule
it on a day I can attend, as well, as that will give
us 2 more scopes, William and mine.
Keep the conversation going and i'll give you more
details as I get them.
Anyone want to suggest a good Thursday or Friday
to do a school star party for the 2013-2014 school
season, Sept to May? I can use a little help if anyone
is interested. Remember to look at our calendar to be
sure the dates are open. Everything is current in the
calendar on line except for March. Due to spring break
at PVCC, March is a mess and i haven't fixed it yet. Thanks
for your patience. The first 2 weeks of March are messed up.
The later part of March is ok.
Terri, Event Coordinator
Also, if you want to do any extra events for PAS Members or
Public, and have an idea for 2013/2014 school season, let me know so i can get
them on the site before the schools take away the best viewing dates. Thanks.
Good friends are like stars. You don't always
see them, but you always know they are there.
Terri Phoenix Astronomical Society Event Coordinator
Visit the P.A.S. Blog & My Facebook Page
Visit my Music Page: Private Music Instructor
>________________________________
> From: "insanas@xxxxxxx" <insanas@xxxxxxx>
>To: pasmembers@xxxxxxxxxxxxx
>Sent: Wednesday, July 24, 2013 9:21 AM
>Subject: [pasmembers] Re: star party South - need to know if we should take it
>or decline it
>
>
>
>About 3 years ago I did an elementary school where I was told we would have 4
>scopes. Only myself and my son had scopes, the two other scopes didn't show
>up, and although we were told there would be about 200 people, there were
>about 600 who showed up, since the students and teachers were told to invite
>neighbors and family and friends. It was a disaster. My son showed the moon
>with his little refractor and I showed some other object. Therefore we spent
>the whole night trained on one object, a very boring but exhausting event. The
>lines were very long and people were complaining and if we are told that Nov
>15 will involve 3 schools and 2000 are invited, I would not suggest doing the
>event. Sam
>
>
>-----Original Message-----
>From: Don Boyd <azphotog@xxxxxxxxx>
>To: pasmembers <pasmembers@xxxxxxxxxxxxx>
>Sent: Tue, Jul 23, 2013 11:38 pm
>Subject: [pasmembers] Re: star party South - need to know if we should take it
>or decline it
>
>
>Since this is the first year we will be there...I doubt if they will have
>anywhere near 2000 people. I am thinking maybe 500 and 4-5 scopes are enough
>for that...but it is a gamble.
>
>
>
>On Tue, Jul 23, 2013 at 11:09 PM, <insanas@xxxxxxx> wrote:
>
>Terri, if they have 2000 attendees, we will need about 20 scopes, I don't
>think we should do it. Sam
>>
>>-----Original Message-----
>>From: Terri <cosmicstarstuff@xxxxxxxxx>
>>To: Don Boyd <dazphotog@xxxxxxx>; PAS Members ListServ
>><pasmembers@xxxxxxxxxxxxx>
>>Sent: Tue, Jul 23, 2013 5:21 pm
>>Subject: [pasmembers] Re: star party South - need to know if we should take
>>it or decline it
>>
>>
>>Yea i looked up the demographics b4 i sent out that email. They are inviting
>>3 schools worth of students. 2000 kids and parents n siblings.
>>Sent from My TARDIS via my Galaxy III Smart Phone complete with typos for
>>your enjoyment.
>>
>>
>>
>>________________________________
>> From: dazphotog@xxxxxxx <dazphotog@xxxxxxx>;
>>To: <cosmicstarstuff@xxxxxxxxx>;
>>Subject: Re: star party South - need to know if we should take it or decline
>>it
>>Sent: Tue, Jul 23, 2013 10:18:41 PM
>>
>>
>>It is 94% hispanic, and 47% of them are classified as "english learners"
>>which means they do not speak english well and 89% of the parents do not
>>speak english. 100% of the pupils are on the free lunch program.
>>
>>
>>
>>-----Original Message-----
>>From: Terri <cosmicstarstuff@xxxxxxxxx>
>>To: Terri Finch <events@xxxxxxxxx>
>>Sent: Tue, Jul 23, 2013 3:04 pm
>>Subject: star party South - need to know if we should take it or decline it
>>
>>
>>Star Tours Group Members,
>>
>>
>>I just got a request from a teacher who we have done events for in the past.
>>She was at Orangewood School but has moved South to a school that is just
>>below I-10 and West of I-17.
>>
>>
>>The address is :
>> 3843 W Roosevelt St Phoenix, Arizona 85009
>>
>>the school is Alta E. Butler Elementary
>>
>>What I want to know is, do we have anyone interested in doing this school
>>event ($25/scope + food & drink),
>>or do we know something about this school that would limit our availability..
>>such as mostly Spanish speaking people, in which case I would will ask the
>>school for a translator to be at the event for us, or maybe too low
>>of an income area, that they may not be careful with our equipment. Any
>>input? Should I book it?
>>And can you do it on Friday Nov 15?
>>
>>Orange wood also asked us to return on Thursday Nov 14. I will get that one
>>set up as they took good care of us last year. I"d love to do that one again.
>>And right now,
>>we have a MOM"s on that date, but we can cancel /
>>move that MOM to another day if needed. Nov 14.
>>
>>So, for this email, just let me know if you can do this
>>event on the 15th and if you are willing to. I realize it is
>>quite a drive down just below I-10. If 2 scopes say they can do it, I will
>>book it, otherwise I will find an excuse
>>not to do it.
>>
>>Let me know your input on this, before I make it happen.
>>I will give you until Friday to respond. Noon Friday is the deadline. Thanks
>>for your input.
>>Have a super day!
>>Terri, Event Coordinator for PAS
>>
>>Good friends are like stars. You don't always
>>see them, but you always know they are there.
>>Terri Phoenix Astronomical Society Event Coordinator
>>Visit the P.A.S. Blog & My Facebook Page
>>Visit my Music Page: Private Music Instructor
>>
>
>
>
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