OpenKM does look interesting. I'm not sure I'm up for setting up something like that though, too many new acronyms to get my brain around. My primary interest is to have access to the "original" documents without having to carry around a file cabinet. Still, it might be something to consider.
Mike
-----Original Message-----
From: Tony Germano
Sent: Jun 22, 2009 3:27 PM
To: frgeek-michiana@xxxxxxxxxxxxx
Subject: [frgeek-michiana] Re: Accounting
I was assuming gnucash had the capability to store attached documents with a transaction, but couldn't find anything about it other than a feature request someone had made in 2001. While searching, though, I did find this electronic document management system that looks very good http://www.openkm.com/. They have an online demo. It has both user and group based access controls to the documents, keyword tagging, fast indexed searching, OCR, version control, etc... The interface is web based. If the images are stored in PNG format, there is an online image viewer so you wouldn't have to download and save the image locally, but it can manage pdf files as well. This could be used to centrally archive other documents in addition to scanned receipts.
Tony
> Date: Mon, 22 Jun 2009 11:04:14 -0400
> From: mikecook@xxxxxxxxxxxx
> To: frgeek-michiana@xxxxxxxxxxxxx
> Subject: [frgeek-michiana] Accounting
>
> This is primarily a question for Tom and Goose, however I'll entertain any comments.
>
> I have started scanning all of our financial documents (receipts, statements, etc)(I knew that adf on my scanner would come in handy someday). I have 2008 and 2009 complete and will start 2007 next.My ultimate intention is to make them available to all officers of Freegeek Michiana. I will first put them on the accounting laptop so that I have them available when I do accounting at the lab or elsewhere. I am reluctant to put them online for security reasons.
>
> Would it be best to store these as png files or PDFs? Right now I have both. I don't think it would be feasible to make them machine readable though it might be possible to put them in a relational database (with much addl work).
>
> This could be an agenda item for our June 30 Board/Council meeting.
>
>
> Mike
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