Please Melissa, where do I find the submitter's info? What a difference on
proofing since I was previously proofing before I became ill. Ah well, you
guys are great. Are there any other things I should definitely be watching
for besides font attributes?
Reggie
-----Original Message-----
From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Melissa Smith
Sent: Tuesday, January 18, 2011 2:02 PM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: Chapter Headings
All of Mary's instructions are great. I'd just like to add a couple of
things. First, mean times the person who scanned the book, also known as the
submitter, will note in the comments whether or not the formatting has been
done or not. Let us know if you don't know how to check the submitter's
comments, as they are in a somewhat out of the way place.
When using WindowEyes to proof, I turn on the attribute changes, so I can
hear the font changes as I'm reading through, and don't have to keep
checking every time there's something I want to know about. I don't use
Jaws, but I would venture to guess that it has a similar function. Font
attributes are things like the font size, bold, italicx, underline, etc.
Melissa Smith
On 1/18/2011 12:29 PM, Mayrie ReNae wrote:
HI Reggie,
Now that you've read the book, you need to go back and standardize all
of the font. Follow the first step and make it all 12-point and in
the same font, any of those suggested in the instructions I sent. I
personally like Ariel or Times New Roman, but it really doesn't
matter. Which font you choose is really for the benefit of the
sighted proofreader, which you are not. As long as it's all the same
font, you're good.
Once you've standardized the font size you can fix the title on the
title page and chapter headings.
The short answer to your question is that no, finding out that one
chapter heading is accurate is no guarantee that all others will be
the same size and font, and have the same attributes. You have to
check all of them and modify what needs modification when necessary.
A font attribute is its size, or style. Bolding, italics, and normal
style, as well as the size of the font are all attributes.
Once you have located the first chapter heading, assuming it has the
word "chapter" in it, you can use the "find" dialogue to locate the
rest of the chapter headings to check and fix them if they need it.
Do your chapter headings say something like "chapter 1" without
quotation marks around them?
If so, here's how to use the "find" dialogue to locate the chapter
headings quickly.
If not, well, then I need to rethink this process for you. Let's
assume that they do, because I like to be hopeful.
Press control plus h to open the find and replace dialogue.
In the "find" box type the word chapter.
Now hit the enter key.
You are taken to the next occurrence of the word "chapter" in your book.
Hopefully this is a chapter title and not the word chapter in the text
of the story. If it is a chapter title, you can hit escape to leave
the dialogue and check and fix the font attributes as described in the
instructions that I sent last night.
If the word chapter is not a chapter title, you can press control plus
page down to get to the next occurrence of the word chapter.
After you have fixed a chapter title to be the proper size and bolded,
pressing control plus page down will take you to the next occurrence
of the word chapter where you can check and fix the next chapter title.
When you have encountered all of the instances of the word "chapter"
in your document/book, Word will ask you if you want to start again at
the top of the document. Simply tab to no, hit enter, and hit escape
to make sure you've left the dialogue.
Now, make sure to save your document so you don't lose your hard work!
There are no dumb questions, so keep asking them if you have them.
Good luck, and happy proofreading!
Mayrie
-----Original Message-----
From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Regina
Alvarado
Sent: Tuesday, January 18, 2011 10:06 AM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: Chapter Headings
Thank you so much Mary for such a detailed instruction. I have
finished a book that I was planning to upload. If I check the first
chapter and Chapter Heading, will the rest be the same or must I go
back through the book? Reread the volunteer guide some short months
back, but so much is rather over my head as I have no experience with
print books, and I am no user of Word but only to proof. Since aI am
showing ignorance, what is an attribute?
Reggie
-----Original Message-----
From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Mayrie ReNae
Sent: Monday, January 17, 2011 3:51 PM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: Chapter Headings
Hi Reggie,
Unfortunately, no. Most OCR software creates files with wildly
varying font sizes. Let me see if I can still find the instructions
that I once saved telling how to deal with fonts in Word.
First, if you want JAWS to tell you information about selected text,
first select the text, then press the JAWS insert key and the letter f
and JAWS will tell you all of the font attributes of the text that you
have highlighted. So, for example, to know what a chapter heading
looks like that reads something like "Chapter 1" place your cursor at
the beginning of the line of text, press shift plus end which will
highlight the entire line of text, then use the JAWS insert plus the
letter f to hear all of the font attributes including whether or not
the text is normal, bolded, italicized, and the size of said text.
I'm going to paste below, if I can find it on my hard drive the
section of a document created by Judy a while back about how to
standardize font in a book, and then how to enlarge the size and bold the
chapter titles.
See below.
Happy proofreading! And please ask any question if you stall have them.
Mayrie
6.
Standardize font.
Standardize font to Times New Roman size 12 with title and chapter
headings at 16 and bolded. Then set scale, spacing and position of
font to normal by doing the following.
Select/highlight the entire font by pressing control plus a Open the
font formatting menu by typing the following key sequence: alt o f
(the alt key, followed by the lower-case o key, followed by the
lower-case f
key)
On the tab for Character spacing, set the Scale to 100%, the spacing
to normal, and the position to normal. Special note: You don't have
to use Times New Roman as the specific font. Other common
straightforward fonts, like Georgia, Arial, Verdana and Garamond are
fine. Special note: because your Chapter headings will lose their
formatting, if they had any, they will be optimized in the next step for
best conversion by Bookshare's tools.
7.
Format book title.
On the book's title page, reformat the book title by selecting the
text of the title, bolding it and changing the font size to 20
8.
Protect and format chapter headings
Protect all chapter headings by placing the page number followed by a
blank line above the chapter heading and a blank line between the
chapter heading and the text on the page. You do not need to move all
page numbers to the tops of pages, but doing this on the pages that
has chapter headings helps to protect the chapter headings from being
accidentally removed by a software tool used by Bookshare to process
the book after it has been proofread. When you do need to move a page
number from the bottom of a page to the top to protect the chapter
heading, make sure that only one page number exists on each page.
Format each chapter heading by selecting the text of the chapter
heading, bolding it and changing the font size to 16.
-----Original Message-----
From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of regina
alvarado
Sent: Monday, January 17, 2011 12:04 PM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: Chapter Headings
Mary, using jaws and word. Venture most scanners do this automatically?
Reggie
-----Original Message-----
From: Mayrie ReNae<mayrierenae@xxxxxxxxx>
Sent: Monday, January 17, 2011 11:48 AM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: Chapter Headings
Hi Regina,
If you don't make the font on chapter headings larger than the text of
the body of the book, anyone using the daisy book won't be able to
jump from chapter to chapter in the book. If you tell us what screen
reader you're using, we can give better instructions for how you can
do the enlarging, or see if it has been done already by the scanner of the
book.
Happy proofreading!
Mayrie
-----Original Message-----
From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of regina
alvarado
Sent: Monday, January 17, 2011 8:29 AM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: Chapter Headings
Question, is it imperative that i change the font on chapter headings
and how do i know if it needs to be done? Using word with braille
display. Have no vision at all. Thanks for any help!
Reggie
-----Original Message-----
From: Grace Pires<silvara@xxxxxxx>
Sent: Sunday, January 16, 2011 9:59 PM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: Chapter Headings
Hi Everyone:
I was reviewing the proof reading manual and it says that it's not
necessary to protect chapter headings with page numbers? Is this
correct? Just want to be clear.
In the past I put astarecks if the page number was at the bottom.
Thanks.
-----Original Message-----
From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Bob W
Sent: Sunday, January 16, 2011 2:26 AM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: Chapter Headings
Thinking back, I believe you are right Mike. And your solution is the
best.
If you will send me the name of a book you've done this with, I'll
check it out and let you know the results.
Bob
----- Original Message -----
From: "Mike"<mlsestak@xxxxxxxxxxxxx>
To:<bksvol-discuss@xxxxxxxxxxxxx>
Sent: Saturday, January 15, 2011 7:07 PM
Subject: [bksvol-discuss] Re: Chapter Headings
Some time ago, when the use of font size for indicating navigation
points was started, I asked a similar question. What happens when
you change the
font for two lines of text with no blank lines between them? In my
case, the chapter title was two lines long. The answer I got was
that if two lines without blank lines between them have the same font
then bold and change the font size to say 16 for both lines, the
bookshare software will
make that into one navigation point. So, if you had a line with
"Chapter 1" and after it a line with "First chapter title" and you
bold and raise the font size to 16, the reader should be able to
navigate by a line that says "Chapter 1 First chapter title." So,
that is
what I have been doing.
Unfortunately, I am not a member, so I cant' check if that's how my
submissions actually turn out.
Misha
----- Original Message -----
*From:* Martha Rafter<mailto:mlhr@xxxxxxx>
*To:* bksvol-discuss@xxxxxxxxxxxxx
<mailto:bksvol-discuss@xxxxxxxxxxxxx>
*Sent:* Thursday, January 13, 2011 7:08 PM
*Subject:* [bksvol-discuss] Chapter Headings
Hi Gang,
I have a question about the chapter and chapter names on the book
I'm working on right now.For each chapter, there is a line such as
"Chapter one," and then 2 lines later there is a chapter name such
as "Loving The Living God."Is this second line considered a
chapter subheading or is it part of the chapter heading?I'm
confused as to whether it should be in 14 or 16 point.Thanks!
Marty R
Proud Volunteer with
http://www.bookshare.org
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