[mso] Re: Footer in Word 2002
- From: "Dian Chapman" <dian@xxxxxxxxxxxxx>
- To: <mso@xxxxxxxxxxxxx>
- Date: Thu, 5 Dec 2002 23:07:30 -0600
Hi Cindy...
I was a technical book designer for many years and teach a design
course, so allow me to jump in a bit.
The "book" rule is that all page numbers should be in the SAME location
and be sure they are on the outside of the page, versus the inside.
You'd be amazed how many folks don't think about the page numbers being
on the outside when setting up page footers.
The other "book" rule is that you should TRY...as best as you can...to
NEVER have a page in a book that causes the user to have to turn the
book to view it! So if all the pages are standard portrait with left
binding and you suddenly have a graph or table that doesn't fit...you
should do your best to redesign the look of the graph or cut the table
into two to put half on the top and half on the bottom, versus turning
the page layout just to get it to fit. Or cut it and display half on one
page, half on the other...with some text from the book under each to
balance it.
Conversely, if the majority of the images are maps or something that
can't be squeezed to fit portrait and really need to be shown in
landscape mode, then you should also turn the text to run in two columns
of text the same way. A good book does NOT make the user keep turning it
sideways to read various illustrations.
I base these rules on my many years of putting together stock and
financial data books, as well as software manuals...and the many
design/data display courses I took from Edward Tufte. FYI...Edward Tufte
is not only my hero (as his books and courses saved my butt many times
by providing me with big kudos I received many times for solving
difficult data layout problems the company faced), he also has literally
written the book on data display...many books, actually!
(FYI to all...he travels the country giving seminars. If you EVER have
the chance to take one of his seminar courses...GO!!!! He's not only
amazing with the display solutions he does, and you get his books with
the course, which are great, but he's a fantastic speaker! You will NOT
be bored sitting listening to him for hours!
http://www.edwardtufte.com/1374551692/tufte/index)
Anyway...obviously, the engineers at MS never took any design
courses<eg> or THEY would know that you should be able to change the
orientation of the footer.
So yes, having to mess with the footer is the only solution if you MUST
put an illustration in a new orientation. But all effort should be made
to NOT flip the view!
Good luck!
Dian Chapman
Technical Consultant, Instructor,
Microsoft MVP & TechTrax Editor
Word AutoForm/VBA eBook: http://www.mousetrax.com/books.html
Tutorial web site: http://www.mousetrax.com/techpage.html
TechTrax Ezine: http://www.mousetrax.com/techtrax/
-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On
Behalf Of Cindy McCormack
Sent: Wednesday, December 04, 2002 10:38 PM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: Footer in Word 2002
Thank you, thank you, thank you. I will try it right now. I have
another
question, if you don't mind. Do you know if this is the correct way to
do
multi-layout documents? I have never seen them in print before so not
sure
if I'm making it a bigger issue than it needs to be? Should the footers
all match as you flip through the book? The only thing about doing it
in a
text box down the side is that it seems to distract your eye from the
rest
of the content to the right of it?
Thanks again,
Cindy
At 11:21 PM 12/4/2002 -0500, you wrote:
>Hi Cindy...and Welcome....yes, you are "doing it right"
>
>I think I understand what you are trying to do....you want the text on
>the document to be landscape, but you want the footer to appear as if
>the page was portrait, eh?
>
>Well....Word isn't great at this...this type of stuff is better done in
>a Desktop Publishing program...but, to my knowledge, the only way you
>can do this in Word is with a text box.
>
>What you are trying to achieve is a different text
>orientation/direction for the footer than what's in the actual page.
>So, since you have your document set up in sections (you have to have
>this, since that's the only way to get different parts in portrait and
>different parts in landscape)....what you need to do is setup different
>footers for each section.
>
>In the sections that are portrait, just leave it as is
>
>But, you need to go into the sections that are landscape and go to
>View>Headers and Footers and remove the same as previous setting on the
>header/footer toolbar so you can make the footer different for this
>section then cut the footer text that's in there and paste it into a
>textbox.....then drag the textbox outside of the header dotted box and
>resize it so it's long and stretches down the left side of your page
>(if the header dotted box got big on you, just grab it by it's edge and
>resize it again...otherwise you will have a big empty space .....then,
>make sure your textbox is selected and go to the Format menu and
>choose Text direction and change it so it is vertical. Then go back to
>the Format menu and click on Text box....click on the Colors and Lines
>tab and choose "No line" in the dropdown for the line style so the text
>box doesn't have the box showing around it.
>
>Once you add this to the footer of all the sections, you need to be
>sure your section headers and footers are applied to just the sections
>they are in and NOT "same as previous"...that's a choice on your
>header/footer toolbar.....always make sure this is NOT SELECTED before
>you make changes, so the changes are only applied to the section you
>are in.
>
>I know it sounds sticky, but play around with it and you will figure it
>out.
>
>If you run into any specific snags, let us know and we will help you.
>Good luck.
>
>Linda
>Publisher ~ ABC ~ All 'Bout Computers
>Owner ~ Linda's Computer Stop http://personal-computer-tutor.com
>FREE MS Office eBook Tutorial
>http://personal-computer-tutor.com/library.htm
>
>
>
>-----Original Message-----
>From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On
>Behalf Of Cindy McCormack
>Sent: Wednesday, December 04, 2002 10:54 PM
>To: mso@xxxxxxxxxxxxx
>Subject: [mso] Footer in Word 2002
>
>
>
>This is my first time posting to this list. I hope I do it correctly.
>Please forgive me if I don't :)
>
>I am having a problem with creating a footer in a multi-page document
>that has both portrait and landscape pages. I have text and the page
>number in
>the footer. I have it set to print at the bottom of the page which it
>does
>correctly. However, when I assemble the printed document, the
landscape
>
>pages are put in as portrait layout and the footer that was at the
>bottom of the page is now in the right margin.
>
>I have never seen a document printed with both layouts together with
>footers. Is this how it is suppose to be or is there a way to set the
>footers for the landscape page that would create them in the left
>margin so when the printed page is set in the booklet it would be at
>the bottom like
>all the other pages.
>
>It's very confusing....
>
>Thanks so much for your help.
>
>Warmly,
>
>Cindy
>
>
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We were not sent into this world to do anything into which
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*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*
Cindy McCormack, Administrative Specialist
Virtually Inspired http://www.virtuallyinspired.com/
mailto:cindy@xxxxxxxxxxxxxxxxxxxxx
Phone 425-481-3246
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