Glad to hear from you Jayme.
It was my understanding, with A&B Pools now managing Collindale, that
conversations were taking place between A&B Pools, FAST and the Rec Board that
would accommodate both the lessons and the swim team. I am adding Mike Novelle
from FAST and Adam Hoffman from A&B Pools to this response to be sure I am not
speaking out of line. I believe that they thought sharing the pool with both
lessons and the younger kids practice time was going to work.
We put 6 meets in there just as a place holder. Back in the day, Collindale
seemed to host nearly all their own meets because of the size of the team. Now
that we are limiting the size of the team, and hope to have several away meets
during our season, this is less likely to happen. However, it is all dynamic
from year to year. If you would like the contract to be specific and signed
after the planning meeting to know exactly how many meets we would be hosting
in any given year, I suppose that could be managed, but that would mean a
contract later in the year. Certainly the Rec Board will be included when the
number of meets is finally decided on regardless.
The 3 special events is also a placeholder in lieu of specific number for the
contract year. In looking back in history, events like the Midnight Mile and
camp-out have occurred. Speaking from personal experience, while it was a
blast for the older kids, it was not a lot of fun as a parent. So, I do not
know if that would be revived as a tradition, but perhaps heartier folks that I
would like to see it back in the mix. I think this current board is not strict
on the idea of our events being entirely private events either. Last year we
had an ice-cream social, but it was over at Warren Park. We do usually have a
pancake breakfast prior to the State swim meet. We also had our end of year
pot-luck at the pool, but we did not request that it be a private event either.
In putting it to words, having it as an open event is essentially a marketing
opportunity for the swim team – so to our advantage if kids see how fun it is!
Regardless we do not have an activities coordinator right now so we don’t
really have a solid plan this year.
In discussion about contracts, it really comes down to a philosophy between
having a contract that is very specific to each year vs one that is more
generic and open. There are advantages to either one. A more generic contract
lends itself to flexibility from year to year while a more specific contract
requires more attention each year. Certainly in any case, open communication
between the CST CAPS Board and the Rec Board are key to all being on the same
page.
Well, that is my perspective in any case. Does that help?
Heidi Mechtenberg
CAPS President
From: Jayme Harper [mailto:jaymeandcory@xxxxxxxxx]
Sent: Wednesday, April 29, 2015 6:17 PM
To: Andy and Heidi Mechtenberg; Keasha Kuhnen
Cc: Gormley dixie; Mike Westlund; cst_board@xxxxxxxxxxxxx
Subject: Re: [cst_board] Rec Board/CST Water Contract
Hello Heidi,
Our apologies for not acknowledging receipt of this earlier.
Could we ask some clarifying questions? Last year, it seemed there were 2
sessions, and things ended around 9:30 am. This contract says three sessions
and ending at 10:15, which means there will be overlap with swimming lessons
which generally are conducted between 9:30 am and 11:00am. Could you confirm
for us that FAST is aware of the overlap and amenable to sharing the pool time?
We also wanted to clarify the number of meets--up to 6? That seems like a lot.
Also, any swim team special events--would those be private functions, and how
can we support you with those events? Financially? Is 3 more than usual? I'm
sorry if my questions seem oblivious, but I really just don't have that much
experience with the oversight of the contract. I want to make sure that it
allows for the most clarity possible, and give us the opportunity to plan in
advance.
Thanks for your help with those clarifying questions. I imagine that with those
items cleared up, we could potentially agree upon something soon--maybe not by
May 1st, but shortly thereafter. April 1st would be an appropriate target for
2016, I agree.
Also--I've added Keasha Kuhnen to this conversation, she's offered to be a
point of contact between the board and the swim team.
Thanks for all of your help with this matter,
Jayme Harper
On Wed, Apr 29, 2015 at 4:15 PM, Andy and Heidi Mechtenberg
<mechtenberg@xxxxxxxxxxx> wrote:
Haven’t heard back from anyone on the Rec Board that you received the draft of
the water contract between CST and the Rec Board. I am curious to know if it
is acceptable as is or if you would like to see some changes.
When is it reasonable to expect have this in place? I had hoped for May 1st
(with next year being April 1) but that’s maybe too soon if there are changes
that need to be made.
Please let me know that you received this and are making consideration of it.
Thanks as always for your time and attention!
Heidi Mechtenberg
CAPS President
From: cst_board-bounce@xxxxxxxxxxxxx [mailto:cst_board-bounce@xxxxxxxxxxxxx] On
Behalf Of Andy and Heidi Mechtenberg
Sent: Saturday, April 25, 2015 4:13 PM
To: 'Gormley dixie'; 'Jayme Harper'; mike.westlund@xxxxxxxxx
Cc: cst_board@xxxxxxxxxxxxx
Subject: [cst_board] Rec Board/CST Water Contract
Good Saturday afternoon all!
I’ve attached a document that I think could work as a yearly template for the
Water Contract between the Collindale Rec Board and the Collindale Swim Team
(CST).
Please let me know if you have any questions or would like to make any changes.
Once we all agree on the terms, we can print, sign and PDF it back to each
other until we each have a fully executed copy.
Thanks for your time and attention! We are excited for the season to start.
-Heidi Mechtenberg
CAPS President
