Ok - we can discuss what that would look like at the Board meeting and see
if it makes sense. I was thinking linearly throughout the month perhaps.
-Heidi
From: cst_board-bounce@xxxxxxxxxxxxx [mailto:cst_board-bounce@xxxxxxxxxxxxx]
On Behalf Of Marlene Hutton
Sent: Sunday, April 26, 2015 2:17 PM
To: cst_board@xxxxxxxxxxxxx
Subject: [cst_board] Re: Collindale Handbook
This is an amazing amount of work, Heidi--thank-you! I like the dual
formats. I would suggest that on the format with the overall month-by-month
list, keeping each person's responsibilities together would make it easier
to read. Perhaps one bold heading for each position, then bullets for each
responsibility.--Marlene
On 4/12/2015 3:43 PM, Andy and Heidi Mechtenberg wrote:
In an effort to redeem myself for my atrocious scheduling abilities - I have
worked today to provide some outline for the Collindale Swim Team Handbook.
Please take a look at these documents and feel free to bleed all over them
with your edits. I am sure I've left things out that should be there - so
take this as a first run. I have then tried to take each individual's
calendar and meld it into one Master Calendar. Again, I am sure I've
forgotten something - so feel free to modify at will. This would be good
reading material if you have insomnia - though it's been keeping me awake
for days as I think about it and procrastinate doing it!
I am probably weakest in the Treasurer and Merchandising positions. John, I
know you have been doing far more as secretary, but in going forward, this
is how the position could shape out. Renee, I've expanded the VP position
considerably since I felt like your talents were not being utilized fully -
namely your much superior scheduling and organizational skills!
As for the organization of the handbook - here is what might make sense by
section (though again - up for consideration):
1, Master Calendar
2. Individual Board Member Responsibilities and Calendar
3. Technology Information (John - sorry but you will probably have to write
this section entirely)
Dropbox information
Team Unify - website and meet and volunteer sign-ups
On-line Registration
Hi-Tek
Contact List
Other?
4. Parent Information Packet
5. Reimbursement Forms
6. Contracts
7. By-Laws
8. League Contact Information
9. Thumb drive with all this on it??
10. Anything else??
This is a beginning. Once this is complete - I can begin hammering out a
tool for City Meet - and work with the other teams on that. I see it as an
expansion of our current calendar on the one hand - and taking information
from other teams on best practices.
If I accomplish these two handbooks - then I will feel very good about
retiring from the President's position at the end of the year. All our jobs
are to find our replacements this year!!
Take care and have a good rest of your day.
-Heidi
