HI Everyone,
I'll send the contracts next but I feel that members should be 25.00 per hour
and non members should be 35.00 per hour for 4 hours
Kitchen included.
Most places if they have a kitchen is in included
and then next year consider raising the cost if necessary
-----Original Message-----
From: Rodney Haynie <rodney.haynie@xxxxxxxxx>
To: weca-board <weca-board@xxxxxxxxxxxxx>
Sent: Mon, Nov 6, 2017 12:15 pm
Subject: [weca-board] Re: Research and Presentation of Rental Fees
Good afternoon everyone.
We need to come to an at least temporary decision on some pricing of
the building for rental. We have a member that would like to rent the
building, and it may be a recurring thing. It may be every 3 weeks, at
3 hours of use each booking. The member would like to rent as soon as
the 11th of this month, but it could possibly be put off a week. I
don’t think we want to put anything off, and I think we need to take
action as soon as possible.
So, we need paperwork, I think Angela will be attaching what she had
thus far from other venues. And we need to agree upon some pricing.
Based upon the figures Angela found already, I suggest we have Member
pricing of $30 per hour, and the fifth hour is free. Kitchen use would
be $10 for the whole booking (not per hour).
Additional thought would be if we have a member that would have a
recurring rental twice a month, maybe we should reduce the per hour to
$25, as an incentive.
Non-member fees would be $37.50 per hour, with fifth hour free.
$12.50, for booking, for kitchen use.
For members, could we put it on our calendar as a WECA event, so it is
covered by insurance?
What do you say? Let’s talk $$$.
Thanks.
Rodney
On 11/3/17, Rodney Haynie <rodney.haynie@xxxxxxxxx> wrote:
Hi Angela, real nice work.***
It sounds like we may be able to price our building at a point that
may make it quite enticing to rent from us. I am not sure how the size
of our banquet hall matches up against the venues you contacted. But
like I mentioned before, we have other things going for us around the
property.
What does the “Photo Release” entail?
Yes, would you please attach any documents to this email thread. As
you know, we need to get eyes on this sooner than later, since we want
to start bringing in revenue as soon as possible.
Are any of those documents a waiver of responsibility? In the one
venue that had individual renters sign the waiver, did they also make
every single participant that walked in the door for that event sign
as well?
Again, nice job.
Thanks.
Rodney
On 11/3/17, Barbara Williamson <bwilliamson525@xxxxxxxxx> wrote:
You did a lot of calls! I look forward to viewing the applications/forms
when we have our meeting.
Thank you. :)
...b..............................
On Fri, Nov 3, 2017 at 4:07 PM, Angela Michael <plans4u@xxxxxxxxxxx>
wrote:
- Good day everyone,
After reviewing several venues that provide rental opportunities, here
is
what I've found. These are general inquiries and not all the
information
for the rentals. They've all included a copy of their reservation form
that I can attached or bring to the next meeting for your review.
Upper Merion Parks and Rec Community Center
- Cost - The rooms start at 50.00 and up for members. 65.00 and up
for non - members. This includes table and chair upon request. (They
also
will set up for you)
- All rentals require a contract and non - refundable deposit
- Individual/groups are responsible for damages
- Organized groups must provide insurance
- No alcohol or tobacco
Conshohocken Burrough - All facility rentals
- Cost - The rooms are 50.00 and up - member or non member
- All rentals require a contract and non - refundable deposit
- Individual/groups are responsible for damages
- Organized groups must provide insurance & individuals must sign a
waiver from suing all parties connected to the establishment
- Photo release
- Clean up policy
- No alcohol or tobacco
- All payments not paid in full five (5) business days prior to the
event will result in a cancellation.
I also contacted several churches and centers that rent their fellowship
halls but I had to leave messages and ask for a call back.
It looks like the general overview is:
- cost is $50.00 an hour +
- All require of deposit that was usually $25.00
- They all did not allow alcohol or tobacco
- All require some type of insurance/liability and or signing of a
waiver of responsibility
- For those that had a kitchen, the kitchen was included in the cost
of rental.
Let me know if you need any additional information. I also have copies
of
their applications and rules and regulations of renting the venue.
As soon as I hear from the additional venues, I will send that as well.
Angela
-----Original Message-----
From: Rodney Haynie <rodney.haynie@xxxxxxxxx>
To: weca-board <weca-board@xxxxxxxxxxxxx>
Sent: Wed, Nov 1, 2017 9:10 pm
Subject: [weca-board] Re: Research and Presentation of Rental Fees
Very, very good Barbara. We will definitely make good use of these
comments.
On 11/1/17, Barbara Williamson <bwilliamson525@xxxxxxxxx> wrote:
Sounds good. It will be a good idea for us to give some thought toroom
including in the contract that the building has to be left in the
condition it was found, specifically, the kitchen, bathrooms and main
must be clean, and the chairs/tables put back the way they were found.done
We might consider taking a frefundable deposit for this. Once we have
the inspection, we can give back the deposit. The amount should be the<weca-board-request@xxxxxxxxxxxxx?subjectunsubscribe>]
amount it would cost to have the place cleaned. We could take a check,
not deposit it, and give it back once the inspection is passed. Some
or
all of this...
...b....................
On Wed, Nov 1, 2017 at 8:37 PM, Rodney Haynie
<rodney.haynie@xxxxxxxxx>
wrote:
Good evening Board.
The building insurance process is wrapping up, and the building is
starting to come alive.
There are still small maintenance items that need to be handled, and
we are still waiting on more quotes for work to come in for the
bigger
ticket work.
I was approached at the Halloween party, and prior to the party as
well, with interest on renting the building for events.
Since we have our next general membership meeting on November 13, and
Board meeting on November 20,, I think we need to handle this topic
through email.
Today is Wednesday, and I thought it was important for someone to
make
a few phone calls, search the Internet, etc. and come up with dollar
amounts other entities charge for renting something comparable to our
facility. Then based upon that research, come up with suggestions for
what we should charge. I would request this information by the end of
this coming weekend.
I have asked Angela Michael to take on this important task. And it
seems she has begun the process prior to my request…awesome.
I am adding a bit of my thoughts on this subject below:
A few things we have going for us is the fact rental would be for the
entire building, and the grounds it sits on. The playground next door
is a wonderful extra, but if anyone wanted to put things on the
playground grounds, that would have to go through Parks and Rec…we
would have contact information on the agreement.
We could have Members and Non-members pricing.
We could have a small “kitchen use” fee, something like $10, since we
would have to keep it clean.
We could have a x hours for $y an hour with one free hour rental once
you reach z hours of rental. For example, 4 hours rental at $25 an
hour and get the 5th hour free. Add in the kitchen use fee and it
would be $110 total rental. If renting for 3 hours, it would be $25
an
hour for a total of $75 (if the renter did not want the kitchen).
Those are just numbers I threw out there so you understand what I am
saying.
Thanks for listening.
Rodney
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