LOVE IT!! Thanks!
...b.....................
On Fri, Nov 10, 2017 at 11:49 AM, Rodney Haynie <rodney.haynie@xxxxxxxxx>
wrote:
$30 per hour non-members.
Ok, 5th hour free. 6th, and more hours same per hour amount as first four
hours.
I see no reason why we would disallow a 6 or 7 hour rental.
A few examples...
Members: $25 / hour
3 hour rental $75 and $50 deposit.
4 hour rental (renter gets a free fifth hour) $100 and $50 deposit.
6 hour rental (renter gets a free fifth hour) $125 and $50 deposit.
Non-members $30 / hour
3 hour rental $90 and $50 deposit.
4 hour rental (renter gets a free fifth hour) $120 and $50 deposit.
6 hour rental (renter gets a free fifth hour) $150 and $50 deposit.
So, every 5th hour is free.
On 11/10/17, Angela Michael <plans4u@xxxxxxxxxxx> wrote:
Good morningwe
We are diligently working through the contract layout and will have it to
you.
Could we do
$25.00 hr - members - 4 hrs - the fifth would be free so for anyone that
rents for 4 hours + and wants it for 5 hrs then the cost is 100.00. but
need to cap it at 5 hrs. if we run into certain circumstances that mayonly
arise, we would work with them accordingly.
35.00 hr non - members and follow suit
We have to be careful when stating " a free hour" people may begin to
schedule for a time knowing they will get a free hour.way
We still should allot for a half hour to clean and leave...
The deposit can be 50.00 but not touched -- We dont subtract, add, divide
etc - if the bldg is clean and not damaged - they will get it back. the
it is presentedalso,
I just feel that we should work with easy numbers etc
Also, I do feel that since the renters are working with paint, we need to
put a plan into action. they will need drop cloths for the floors and
sinks that have paint dumped into them can get very messy... the ones atedit.
our schools in the art room are a mess.
Just my thoughts......
-----Original Message-----
From: Rodney Haynie <rodney.haynie@xxxxxxxxx>
To: weca-board <weca-board@xxxxxxxxxxxxx>
Sent: Fri, Nov 10, 2017 7:24 am
Subject: [weca-board] Re: Research and Presentation of Rental Fees
Barbara: LOL
All: We still did not agree upon a deposit amount. is $50 ok?
I still did not see an answer about the what "4 hours" means. If they
needed 5 or 6 for whatever reason, then it is still $25 per hour for
hours 5 and 6 I assume since this track was not agreed upon for any
free hours.
We have a request for Saturday November 18th from Lauren Vance (part
of the Vance family membership). They were told $25 per hour after the
vote was concluded. And were toldthe deposit amount is pending further
review.
So, I would like to get them final figures today.
Thank you.
Rodney
On 11/10/17, Barbara Williamson <bwilliamson525@xxxxxxxxx> wrote:
I really like this policy and verbiage. And this is even more of a
reason
to incorporate the free hour concept - however we configure it. I know,
I
sound like a broken record, but I really feel free stuff is good
marketing
(and we can adjust the hourly rate so we are not making less...) :)
I will NOT mention this again...until the bd mtg...
LOL!!
...b..............
On Thu, Nov 9, 2017 at 12:06 PM, Angela Michael <plans4u@xxxxxxxxxxx>
wrote:
HI All
I just converted the pdf files from the other rentals into word
documents
and will begin to format a document for us that will be able to be
set-upBoth state that the set up and clean up is added in with the rental
time.
· *The time frame listed on your application must include
hourand clean-up time*. Please do not arrive prior to the time re-
served. It is equally important that your group has cleaned up and is
read
y to leave by the ending time noted. The Community
Center’s available rental hours are as follows:
response
-----Original Message-----
From: Rodney Haynie <rodney.haynie@xxxxxxxxx>
To: weca-board <weca-board@xxxxxxxxxxxxx>
Sent: Thu, Nov 9, 2017 11:28 am
Subject: [weca-board] Re: Research and Presentation of Rental Fees
Hi Barbara: Final decision was $25 per hour for members and $30 per
hour for non-members, for "4 hours" amount.
Hi All: I had specific immediate questions around the "4 hours" and
the deposit. Barbara gave more suggestions on both. I like the concept
of returning the deposit check if there are no issues. The half hour
rental does make sense, but would have to be taken out on the backend
of the event if the renter did not already plan on that allotted time.
So, if they paid for 3 hours, and ran into 3.5 hours, the extra half
hour would come from the deposit check I assume?
Please review my response prior to Barbara's that indicated the two
immediate questions.
Angela: Thank you for taking this on. And yes, we will have to be
diligent with making sure all is "as was" after each time the painting
party is complete. Or the deposit would be forfeited, and maybe
refrain from allowing that rental in the future.
Thanks.
Rodney
On 11/9/17, Angela Michael <plans4u@xxxxxxxxxxx> wrote:
morningno
Yes I can work on getting this together. I will have a draft to
everyone
later than Saturday.to
I do have some concerns with the renting for painting as they would
need
completely cover the floors and also ensure that the sinks are not"messed
up" by paint.
Paint does wash off but looking at the art rooms in our schools you
can
always tell that they are paint sinks. just something to
consider......
-----Original Message-----
From: Rodney Haynie <rodney.haynie@xxxxxxxxx>
To: weca-board <weca-board@xxxxxxxxxxxxx>
Sent: Wed, Nov 8, 2017 8:16 pm
Subject: [weca-board] Re: Research and Presentation of Rental Fees
Great, we have a majority on the rental fees. Thank you, thank you.
At this point we need clarification on two things:
• If someone needed the rental for more than 4 hours, how would that
go? Since it is specifically called out to be 4 hours. Does that mean
no more charge after 4 hours? Or are we simply saying $25/$30 per
since• What is the deposit amount?$20, $25? Non-refundable, and goes
towards the hourly rental? Or is it an amount that is refunded if
after the rental the building is left as it was prior to renting?
Angela, can you take ahold of this as your own and see the remaining
of the document process through to completion? If not, we can get
someone else on this that has the bandwidth. If you can continue to
take this on, you could ask someone else to partner with you if you
desire. We need the documents drafted out, so we can agree upon the
finals and start bringing in the revenue.
Stephany and Lauren Vance are the members that requested figures on
renting for their adult painting parties. We’ll reach out to them and
let them know that we came to an agreement on the rates. And now
forwe have a few dates on the calendar from WECA events already, we know
what is available.
Thank you all!
Rodney
On 11/8/17, Janet Scott <jlrscott@xxxxxxxxx> wrote:
I agree with Mandee:
I vote for members 25.00 per hour and non members 30.00 per hour for
4
hours
Kitchen included.
Definitely do waivers and a deposit for rentals.
I would suggest some oversight re the purpose of the rental along
with
the
waivers.
Thanks for your patience.
Janet
On Tue, Nov 7, 2017 at 9:32 PM, Mandee Freeland
<mandee.r.freeland@xxxxxxxxx
wrote:
I vote for members 25.00 per hour and non members 30.00 per hour
conservativewrote:4
hours
Kitchen included.
Definitely do waivers and a deposit for rentals.
On Nov 7, 2017 9:03 PM, "Rodney Haynie" <rodney.haynie@xxxxxxxxx>
Thank you Ed.
We have feedback from Angela, Ed, and myself. Four more to go
please.
On 11/7/17, Ed Beasley <edbeasley@xxxxxxxxxxx> wrote:
facility in
Rodney, you had asked for feedback on the rental fees:
First my disclaimer...I have never paid to rent any room in any
my life. However, if I had to, and being of a dollar
pricingnumbernature, I
think $30/hr sounds high. That number "3" would just kill any
interest
I
would have in our facility.
We need to slice the equation between the hourly price and the
turnsof
enticed uses of the building. Too high a price and we have less
at the
wheel. I'll agree with whatever you guys decide because you seemto
closer
the issue.as a
I would recommend a deposit because we will encounter situations
where
things are not returned to normal.
BTW, brilliant possible idea about the insurance coverage for a
member
scheduled event.
--Original Message-----
From: R
-----Original Message-----
From: Rodney Haynie <rodney.haynie@xxxxxxxxx>
To: weca-board <weca-board@xxxxxxxxxxxxx>
Sent: Mon, Nov 6, 2017 12:15 pm
Subject: [weca-board] Re: Research and Presentation of Rental
Fees
Good afternoon everyone.
We need to come to an at least temporary decision on some
rentof
the building for rental. We have a member that would like to
athe
asbuilding, and it may be a recurring thing. It may be every 3
weeks,
at
3 hours of use each booking. The member would like to rent as
soon
Memberthe 11th of this month, but it could possibly be put off a week.
I
don’t think we want to put anything off, and I think we need to
take
action as soon as possible.
So, we need paperwork, I think Angela will be attaching what she
had
thus far from other venues. And we need to agree upon some
pricing.
Based upon the figures Angela found already, I suggest we have
pricing of $30 per hour, and the fifth hour is free. Kitchen use
would
be $10 for the whole booking (not per hour).
Additional thought would be if we have a member that would have
contacted.recurring rental twice a month, maybe we should reduce the per
hour
to
$25, as an incentive.
Non-member fees would be $37.50 per hour, with fifth hour free.
$12.50, for booking, for kitchen use.
For members, could we put it on our calendar as a WECA event, so
it
is
covered by insurance?
What do you say? Let’s talk $$$.
Thanks.
Rodney
On 11/3/17, Rodney Haynie <rodney.haynie@xxxxxxxxx> wrote:
Hi Angela, real nice work.
It sounds like we may be able to price our building at a point
that
may make it quite enticing to rent from us. I am not sure how
the
size
of our banquet hall matches up against the venues you
thread.But
like I mentioned before, we have other things going for us
around
the
property.
What does the “Photo Release” entail?
Yes, would you please attach any documents to this email
alsoAs
you know, we need to get eyes on this sooner than later, since
we
want
to start bringing in revenue as soon as possible.
Are any of those documents a waiver of responsibility? In the
one
venue that had individual renters sign the waiver, did they
wrote:signmake
every single participant that walked in the door for that event
as well?
Again, nice job.
Thanks.
Rodney
On 11/3/17, Barbara Williamson <bwilliamson525@xxxxxxxxx>
request.hereYou did a lot of calls! I look forward to viewing the
applications/forms
when we have our meeting.
Thank you. :)
...b..............................
On Fri, Nov 3, 2017 at 4:07 PM, Angela Michael
<plans4u@xxxxxxxxxxx>
wrote:
- Good day everyone,
After reviewing several venues that provide rental
opportunities,
formis
what I've found. These are general inquiries and not all the
information
for the rentals. They've all included a copy of their
reservation
upthat I can attached or bring to the next meeting for your
review.
Upper Merion Parks and Rec Community Center
- Cost - The rooms start at 50.00 and up for members. 65.00
and
for non - members. This includes table and chair upon
thatvenue.a(They
also
will set up for you)
- All rentals require a contract and non - refundable deposit
- Individual/groups are responsible for damages
- Organized groups must provide insurance
- No alcohol or tobacco
Conshohocken Burrough - All facility rentals
- Cost - The rooms are 50.00 and up - member or non member
- All rentals require a contract and non - refundable deposit
- Individual/groups are responsible for damages
- Organized groups must provide insurance & individuals must
sign
thewaiver from suing all parties connected to the establishment
- Photo release
- Clean up policy
- No alcohol or tobacco
- All payments not paid in full five (5) business days prior
to
costevent will result in a cancellation.
I also contacted several churches and centers that rent their
fellowship
halls but I had to leave messages and ask for a call back.
It looks like the general overview is:
- cost is $50.00 an hour +
- All require of deposit that was usually $25.00
- They all did not allow alcohol or tobacco
- All require some type of insurance/liability and or signing
of
a
waiver of responsibility
- For those that had a kitchen, the kitchen was included in
the
copiesof rental.
Let me know if you need any additional information. I also
have
of
their applications and rules and regulations of renting the
As soon as I hear from the additional venues, I will send
bathroomsFeeswell.as
Angela
-----Original Message-----
From: Rodney Haynie <rodney.haynie@xxxxxxxxx>
To: weca-board <weca-board@xxxxxxxxxxxxx>
Sent: Wed, Nov 1, 2017 9:10 pm
Subject: [weca-board] Re: Research and Presentation of Rental
these
Very, very good Barbara. We will definitely make good use of
comments.
On 11/1/17, Barbara Williamson <bwilliamson525@xxxxxxxxx>
wrote:
Sounds good. It will be a good idea for us to give some
thought
to
including in the contract that the building has to be left
in
the
condition it was found, specifically, the kitchen,
forand
wemain
room
must be clean, and the chairs/tables put back the way they
were
found.
We might consider taking a frefundable deposit for this.
Once
buildinghave
Somedone
the inspection, we can give back the deposit. The amount
should
be
the
amount it would cost to have the place cleaned. We could
take
a
check,
not deposit it, and give it back once the inspection is
passed.
or
all of this...
...b....................
On Wed, Nov 1, 2017 at 8:37 PM, Rodney Haynie
<rodney.haynie@xxxxxxxxx>
wrote:
Good evening Board.
The building insurance process is wrapping up, and the
andis
starting to come alive.
There are still small maintenance items that need to be
handled,
we are still waiting on more quotes for work to come in
task.the
partybigger
ticket work.
I was approached at the Halloween party, and prior to the
topicas
well, with interest on renting the building for events.
Since we have our next general membership meeting on
November
13,
and
Board meeting on November 20,, I think we need to handle
this
dollarthrough email.
Today is Wednesday, and I thought it was important for
someone
to
make
a few phone calls, search the Internet, etc. and come up
with
amounts other entities charge for renting something
comparable
to
our
facility. Then based upon that research, come up with
suggestions
for
what we should charge. I would request this information by
the
end
of
this coming weekend.
I have asked Angela Michael to take on this important
playgroundAnd
it
seems she has begun the process prior to my
request…awesome.
I am adding a bit of my thoughts on this subject below:
A few things we have going for us is the fact rental would
be
for
the
entire building, and the grounds it sits on. The
onnext
door
is a wonderful extra, but if anyone wanted to put things
andthe
playground grounds, that would have to go through Parks
atRec…we
would have contact information on the agreement.
We could have Members and Non-members pricing.
We could have a small “kitchen use” fee, something like
$10,
since
we
would have to keep it clean.
We could have a x hours for $y an hour with one free hour
rental
once
you reach z hours of rental. For example, 4 hours rental
link:$25
bean
hour and get the 5th hour free. Add in the kitchen use fee
and
it
would be $110 total rental. If renting for 3 hours, it
would
what$25
an
hour for a total of $75 (if the renter did not want the
kitchen).
Those are just numbers I threw out there so you understand
amI
saying.
Thanks for listening.
Rodney
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