[vip_students] Re: Using Powerpoint
- From: "NCBI Technical Support" <paul.traynor@xxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Wed, 15 Aug 2007 09:08:21 +0100
Hi Nicky,
Below are a list of all the shortcut keys I could find for powerpoint. You
can also bring up a list of jaws related shortcuts for powerpoint while
within the powerpoint program. Just use keys; insert + H.
Function Key Assignments in PowerPoint 2003
table with 6 columns and 13 rows
Function key
+SHIFT
+CTRL
+ALT
+OTHER
F1
Displays the Help task paneDisplays a list of controls (Slide Show View)
Closes and reopens the current task pane
F2
Turns on editing in selected placeholder
Opens Print Preview
+ALT+SHIFTSaves the active presentation
F3
Switches case of selected text
F4
Repeats the last command or action (if possible)
Finds the next occurrence of the text specified in the Find dialog box
when the dialog box is closed
Closes the presentation window
Quits Microsoft PowerPoint Closes the active window or dialog box
F5
Begins slide show
Begins slide show from current slide
Restores the window size of the presentation window
F6
Switches between the Help task pane and the program windowMoves (clockwise)
to a task pane from another pane in the program windowMoves (clockwise)
among
panes of Normal View
Moves (counterclockwise) to a task pane from another pane in the program
windowMoves (counterclockwise) among panes of Normal View
Switches to the next presentation window when more than one
presentation window is open
CTRL+SHIFTSwitches to the previous presentation window when more than
one presentation window is open
F7
Checks spelling
Moves the presentation window (when it isn't maximized)
F8
Resizes the presentation window (when it isn't maximized)
Displays the Macros dialog box
F9
Shows/hides the grid
Minimizes the presentation window
Shows/hides guides
F10
Selects the Menu BarCloses an open menu and submenu at the same time
Displays the Shortcut menu for the selected itemDisplays a menu of commands
for the Help window when the Help window has active focus
Maximizes or restores the presentation window
Maximizes the program window
+ALT+SHIFTDisplays the menu or message for a smart tag (If more than one
smart tag is present, switches to the next smart tag and displays its
menu or
message)
F11
Switches between the Visual Basic Editor and the previous active window
+ALT+SHIFTOpens the Microsoft Script Editor
F12
Opens the Save As dialog box
Saves the active presentation
Opens the Open dialog box
+CTRL+SHIFTOpens the Print dialog box
Keys for Working with Presentations
All shortcut keys are based on the U.S. keyboard layout. Keys on other
layouts may not correspond exactly to the keys on a U.S. keyboard.For
keyboard shortcuts
in which you press two or more keys together, the keys to press are
separated by a plus sign, like this: SHIFT+F10. For shortcuts in which you
press keys
one after the other, the keys to press are separated by a comma, like this:
ALT, F, X.
Keys for Running Slide Show Presentations
You can use the following shortcuts while running your slide show in
full-screen mode.Note: You can press F1 during a slide show to display these
shortcuts.
table with 2 columns and 23 rows
To perform this action...
Press...
To perform the next animation or advance to the next slide
N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or SPACEBAR (or click the
mouse)
To perform the previous animation or return to the previous slide
P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE
To go to slide number
number+ENTER
To display a black screen, or return to the slide show from a black
screen
B or PERIOD
To display a white screen, or return to the slide show from a white
screen
W or COMMA
To stop or restart an automatic slide show
S or PLUS SIGN
To end a slide show
ESC, CTRL+BREAK, or HYPHEN
To erase on-screen annotations
E
To go to the next hidden slide
H
To set new timings while rehearsing
T
To use original timings while rehearsing
O
To use mouse-click to advance while rehearsing
M
To return to the first slide
1+ENTER (or press both mouse buttons for 2 seconds)
To redisplay hidden pointer and/or change the pointer to a pen
CTRL+P
To redisplay hidden pointer and/or change the pointer to an arrow
CTRL+A
To hide the pointer and navigation button immediately
CTRL+H
To hide the pointer and navigation button in 15 seconds
CTRL+U
To display the shortcut menu
SHIFT+F10 (or right-click)
To go to the first or next hyperlink on a slide
TAB
To go to the last or previous hyperlink on a slide
SHIFT+TAB
To perform the "mouse click" behavior of the selected hyperlink
ENTER while a hyperlink is selected
To perform the "mouse over" behavior of the selected hyperlink
SHIFT+ENTER while a hyperlink is selected
Keys for Navigating, Selecting, Editing, and Formatting
All shortcut keys are based on the U.S. keyboard layout. Keys on other
layouts may not correspond exactly to the keys on a U.S. keyboard.For
keyboard shortcuts
in which you press two or more keys together, the keys to press are
separated by a plus sign, like this: SHIFT+F10. For shortcuts in which you
press keys
one after the other, the keys to press are separated by a comma, like this:
ALT, F, X.
Keys for Working in an Outline
table with 2 columns and 9 rows
To perform this action...
Press...
To promote a paragraph
ALT+SHIFT+LEFT ARROW or SHIFT+TAB
To demote a paragraph
ALT+SHIFT+RIGHT ARROW or TAB
To move selected paragraphs up
ALT+SHIFT+UP ARROW
To move selected paragraphs down
ALT+SHIFT+DOWN ARROW
To show heading level 1
ALT+SHIFT+1
To expand text below a heading
ALT+SHIFT+PLUS SIGN
To collapse text below a heading
ALT+SHIFT+MINUS SIGN
To show all or collapse all text or headings
ALT+SHIFT+A
table end
You can use the same keys on a slide as you do in an outline to promote and
demote paragraphs and to move selected paragraphs up and down. Note,
however,
that, on a slide, SHIFT-TAB and TAB will only work if you put the cursor at
the beginning of the line. Otherwise, they insert tabs.
Keys for Navigating Text
table with 2 columns and 15 rows
To perform this action...
Press...
To move one character to the left
LEFT ARROW
To move one character to the right
RIGHT ARROW
To move one line up
UP ARROW
To move one line down
DOWN ARROW
To move one word to the left
CTRL+LEFT ARROW
To move one word to the right
CTRL+RIGHT ARROW
To move to the end of a line
END
To move to the beginning of a line
HOME
To move up one paragraph
CTRL+UP ARROW
To move down one paragraph
CTRL+DOWN ARROW
To move to the end of a text box
CTRL+END
To move to the beginning of a text box
CTRL+HOME
To move to the next title or body text placeholder (or to insert a new
slide with the same layout as the current one if this is the last
placeholder
on the slide)
CTRL+ENTER
To repeat the last Find action
SHIFT+F4
table end
Keys for Selecting Text and Objects
table with 2 columns and 13 rows
To perform this action...
Press...
To select one character to the right
SHIFT+RIGHT ARROW
To select one character to the left
SHIFT+LEFT ARROW
To select to the end of a word
CTRL+SHIFT+RIGHT ARROW
To select the beginning of a word
CTRL+SHIFT+LEFT ARROW
To select one line up
SHIFT+UP ARROW
To select one line down
SHIFT+DOWN ARROW
To select an object (with text selected inside the object)
ESC
To select an object (with an object selected)
TAB or SHIFT+TAB until the object you want is selected
To select text within an object (with an object selected)
ENTER
To select all objects
CTRL+A (on the Slides tab)
To select all slides
CTRL+A (in Slide Sorter View)
To select all text
CTRL+A (on the Outline tab)
table end
Keys for Deleting and Copying Text and Objects
table with 2 columns and 9 rows
To perform this action...
Press...
To delete one character to the left
BACKSPACE
To delete one word to the left
CTRL+BACKSPACE
To delete one character to the right
DELETE
To delete one word to the right
CTRL+DELETE
To cut selected object
CTRL+X
To copy selected object
CTRL+C
To paste cut or copied object
CTRL+V
To undo the last action
CTRL+Z
table end
Keys for Formatting and Aligning Characters and Paragraphs
Changing or Resizing the Font
table with 2 columns and 5 rows
To perform this action...
Press...
To change the font
CTRL+SHIFT+F
To change the font size
CTRL+SHIFT+P
To increase the font size
CTRL+SHIFT+>
To decrease the font size
CTRL+SHIFT+<
table end
Applying Character Formats
table with 2 columns and 9 rows
To perform this action...
Press...
To change the formatting of characters
CTRL+T (opens Font dialog box from Format menu)
To change the case of letters
SHIFT+F3 (toggles through sentence case, lowercase, and uppercase)
To apply bold formatting
CTRL+B
To apply an underline
CTRL+U
To apply italic formatting
CTRL+I
To apply subscript formatting (automatic spacing)
CTRL+EQUAL SIGN
To apply superscript formatting (automatic spacing)
CTRL+SHIFT+PLUS SIGN
To remove manual character formatting, such as subscript and superscript
CTRL+SPACEBAR
table end
Copying Text Formats
table with 2 columns and 3 rows
To perform this action...
Press...
To copy formats
CTRL+SHIFT+C
To paste formats
CTRL+SHIFT+V
table end
Aligning Paragraphs
table with 2 columns and 5 rows
To perform this action...
Press...
To center a paragraph
CTRL+E
To justify a paragraph
CTRL+J
To left align a paragraph
CTRL+L
To right align a paragraph
CTRL+R
table end
Keys for Working with Tables
table with 2 columns and 8 rows
To perform this action...
Press...
To move to the next cell
TAB
To move to the preceding cell
SHIFT+TAB
To move to the next row
DOWN ARROW
To move to the preceding row
UP ARROW
To insert a tab in a cell
CTRL+TAB
To start a new paragraph
ENTER
To add a new row at the bottom of the table
TAB at the end of the last row
Keys for Working with Objects
All shortcut keys are based on the U.S. keyboard layout. Keys on other
layouts may not correspond exactly to the keys on a U.S. keyboard.For
keyboard shortcuts
in which you press two or more keys together, the keys to press are
separated by a plus sign, like this: SHIFT+F10. For shortcuts in which you
press keys
one after the other, the keys to press are separated by a comma, like this:
ALT, F, X.
Keystrokes for Editing Linked or Embedded Objects (including Graphs and Org
Charts)
list of 3 items
1. Press SHIFT+TAB until you select the object you want.
2. Press SHIFT+F10 for the context menu.
3. Select Worksheet Object, and select Edit.
list end
Keystrokes for Working with Shapes, Pictures, and WordArt
Inserting Shapes
list of 3 items
1. Press ALT+U to choose AutoShape on the Drawing toolbar.
2. Use the arrow keys to move through the categories of AutoShapes, and
select the AutoShape you want.
3. Press CTRL+ENTER.
list end
Note: To edit the AutoShape, select the AutoShape, and then use the keyboard
to choose AutoShape on the Format menu. Select the options you want on the
available tabs.
Inserting Text Boxes
list of 4 items
1. Use the keyboard to choose Text Box on the Insert menu.
2. Press CTRL+ENTER.
3. Type the text you want in the text box.
4. When you are finished typing and want to switch back to editing text in
your slide, press SHIFT+F10, choose Exit Edit Text on the shortcut menu, and
then press ESC.
list end
Note: To format the text box (to add a fill color or change the size, for
example) select the text box, choose Text Box on the Format menu, and then
select
the options you want on the available tabs.
Inserting WordArt
list of 4 items
1. Use the keyboard to choose WordArt on the Insert menu, Picture submenu.
2. Use the arrow keys to select the WordArt style you want, and then press
ENTER.
3. Type the text you want, and then use the TAB key to select other options
in the dialog box.
4. Press ENTER to insert the WordArt.
list end
Note: To edit the WordArt, select the object, choose WordArt on the Format
menu, and then select the options you want on the available tabs.
Selecting Shapes
If your insertion point is within text, press ESC.
Selecting a Single Shape
list of 1 items
. To select a single shape, press the TAB key to cycle forward (or
SHIFT+TAB to cycle backward) through the objects until sizing handles
appear on the
object you want to select.
list end
Selecting More Than One Shape
list of 3 items
1. Add the Select Multiple Objects button to your Drawing toolbar, if it's
not there now (here's how):
list of 5 items nesting level 1
a. Press ALT+F, and then press CTRL+TAB until you select the Drawing
toolbar.
b. Press the RIGHT ARROW key until you reach the More Buttons arrow.
c. Press the DOWN ARROW key. The Add or Remove Buttons menu will appear.
d. Press the DOWN ARROW key, press the RIGHT ARROW key, and then press TAB
until you reach the Select Multiple Objects button.
e. Press ENTER.
list end nesting level 1
2. On the Drawing toolbar, click Select Multiple Objects.
3. Select the checkbox next to the object or objects you want, and then tab
to OK and press ENTER.
list end
Grouping/Ungrouping Shapes, Pictures, and WordArt Objects
list of 2 items
. To group AutoShape, picture, or WordArt objects, select the items you
want to group and then press CTRL+SHIFT+G.
. To ungroup a group, select the group, and then press CTRL+SHIFT+H.
list end
Changing the Position of Shapes, Pictures, or WordArt on Slides
list of 4 items
1. Select the AutoShape, picture, or WordArt you want to change.
2. On the Format menu, use the keyboard to choose the command for the type
of object you selected - AutoShape or Text Box, for example - and then
select
the Position tab.
3. Under Position on slide, select the options you want.
4. To preview the change, choose Preview. (You might have to move the
dialog box in order to preview.)
list end
Changing the Size of Shapes, Pictures, or WordArt
list of 4 items
1. Select the AutoShape, picture, or WordArt you want to change.
2. On the Format menu, use the keyboard to choose the command for the type
of object you selected - for example, AutoShape or Text Box - and then
select
the Size tab.
3. Select the options you want.
4. To preview the changes, choose Preview. (You might have to move the
dialog box in order to preview the drawing object.)
list end
Rotating Shapes, Pictures, or WordArt
list of 4 items
1. Select the AutoShape, picture, or WordArt you want to rotate.
2. On the Format menu, use the keyboard to choose the command for the type
of object you selected - for example, AutoShape or Text Box - and then
select
the Size tab.
3. Under Size and rotate, use the TAB key to select Rotation, and then type
the amount of rotation you want.
4. To preview the rotation, choose Preview. (You might have to move the
dialog box in order to preview.)
list end
Copying the Attributes of Shapes
list of 4 items
1. Select the AutoShape with the attributes you want to copy. (If you
select an AutoShape with attached text, you copy the look and style of the
text
as well as the attributes of the AutoShape.)
2. Press CTRL+SHIFT+C to copy the object attributes.
3. Press the TAB key or SHIFT+TAB to select the object you want to copy the
attributes to.
4. Press CTRL+SHIFT+V.
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