Re: crazy question/THE RESULTS!!
- From: Ashley Clark <jahclark@xxxxxxxxxxxxx>
- To: "swc@xxxxxxxxxxxxx" <swc@xxxxxxxxxxxxx>
- Date: Fri, 14 Oct 2016 03:16:07 +0000 (UTC)
In previous years, we had each member in charge of decorating one table.
Christmas decorations of your choosing. We've seen it all from elaborate
spreads to fun nutcracker themed tables. It's fun having them all unique.
UMW had the green table cloths we used in the past. If I'm remembering
correctly they only had 10-12. Market Place has a ton of white ones we can use
to do all or mix in with the green ones.
I dug in old email archives. Didn't find anything on ticket prices.
Numsum.com is no longer active, so we can't pull up old sign ups. Here is what
all I found:
We do plan to change the fruit up a bit, since we have had a lot left over the
past few years. We plan on changing from cantalope to more seasonal oranges.
Hopefully we can reduce our cost and waste with this measure. We plan to serve
more kid friendly apples, grapes and oranges.
1. Set up is Saturday from 8am until 11am. Bring your decorations for your
table centerpiece, your baked goods and one bottle of syrup.
2. We will work hard to get all silver ware rolled, baked goods priced and
set
up in 3 selling areas, tables decorated, Children's craft area set up, Santa
Scape set up and food prep done in the kitchen.
3. Sunday morning, we need several husbands to help out in the kitchen
around
7am or a little before if possible. At least 3-4. We will need a few to run
the dishwasher- at least 2.
4. Childcare is set up for Sunday from 7-8:45 when SS starts. We will need
folks to help put all the creamers/sugars and juice on tables. We need to
brew
enormous amounts of coffee and fill the carafes and place on tables. If you
are
able to come early to help with this please let me know via email.
5. If you haven't signed up for your 2 shifts, please go to www.numsum.com
user
name and password: Trinity UMW (case sensitive) and sign up.
On Thursday, October 13, 2016 9:14 PM, Suzette Rogers <suzczura@xxxxxxxxx>
wrote:
I think that I could help with centerpieces, if no one has volunteered yet. I
am still new to Trinity and never been to BWS, but I can do anything that
anyone needs. That being said I don't really know about tablecloths or
anything, so if anyone wants to help that would be great. And if anyone needs
help with anything else, let me know!!
Is there going to be a sign up sheet to work the bake sale and the ticket
sales? I know we had talked about doing the sign up webpage so maybe we can do
that for the shifts for food, etc.
I can also help with making a Santa photo op area. I might have some ideas for
this. :o)
On Thu, Oct 13, 2016 at 5:30 PM, VirginiaConerly <virginiaconerly@xxxxxxxxx>
wrote:
I think that I could do ticketing/pricing. Maybe someone has examples from the
past. I can create the tickets (and print) as well as create a festive price
sheet for display. I could also help sell tickets and recruit some others to
man the selling tables a few weeks prior.
I have never been to BWS so If there is another area that I could better serve
in that I am happy to do that. Just let me know!
Virginia
Virginia Conerly205-292-1327Virginiaconerly@gmail.comSent from my iPhone
On Oct 13, 2016, at 4:48 PM, Ashley Clark <jahclark@xxxxxxxxxxxxx> wrote:
I'll try to check in my old files. I may still have some BWS info.
From memory, you are correct. Fruit was what increased the cost. I think we
switched to more melons and less grapes because melons were. I may have that
backwards, but Phil will guide us on that one. We can ask if the pricing is
much different for bacon vs sausage. Everything just gets laid out on the big
sheets and put in the convection ovens, so as far as prep goes it's about the
same.
We use real plates, so I think it would look chincy to use plastic flatware.
And from a money standpoint, if we're talking about not printing tickets to
save money, we may need to stick with using the church's flatware and just
running the dishwasher. That is what we've always done. There was a husband
crew that had bonding moments over washing dishes. Good stuff!
Writing a list of names down of those who purchase is a good idea. If we did
online sales, who would process the money? I think we just collect money/names
two Sundays before and welcome walk ups. I don't think we should necessarily
advertise walk up sales, because we need a sort of accurate count of how many
plan to attend to adjust the food order.
Ashley
On Thursday, October 13, 2016 2:43 PM, Amber Heimbeck
<aheimbeck82@xxxxxxxxx> wrote:
Hi,
I can do the kids activities. I'm thinking coloring sheets/crayons at the
tables.
- can we use plastic ware? And place them in cups at the table and layout
napkins? That way people can toss them and we don't have to roll them. That
would make it easy to refill at each table.
- to cut cost could we just do is jacks and sausage (not bacon) would that be
easier? It seems like other pancake breakfasts I went to only had that. Also,
we could cut the fruit and do the muffin instead if that is more cost effective
since fruits so expensive.
- is it possible to do online ticket sales? Then we can have a list to check
off. That way we don't have the expense of printing tickets. Or maybe a couple
Sundays before sell them in the lobby and just write down their name?
- it seems like I was thinking of something else but I can't remember ;) I'm
sitting in carline so if I remember I'll write again, ha!
Amber
Sent from my iPhone
On Oct 13, 2016, at 11:58 AM, Audrey Parker <jaudreyparker@xxxxxxx> wrote:
We got a big fat YES from lots of SWC girls so it looks like BWS is a go! I
know of four people who are not definitely not available to help that weekend
(Audrey-dance competition, surprise, surprise; Ashley/Amanda - middle school
retreat and Rachel-beautiful baby!!) However we can do prep stuff up to that
weekend. I reserved Wesley Hall all day on December 3 and 7-1pm December 4. I
also got word to Phil that we will be ordering food for approximately 400
including pancakes, link sausage, bacon, fruit, coffee, OJ , individual butter
and creamers. In the past we had talked about adding a muffin?? I changed set
up to move our bake sale into Wesley Hall and do a satellite table in the new
room lobby. I will talk to Amy McBroom about the publicity as soon as we settle
on tickets and pricing, I'll finalize set up with Marybeth tomorrow. We need
folks to take the lead on the following: ticketing\prices,Setting up Santa
photo op, arranging for Santa to arrive, entertainment, bake sale ( I recommend
keeping it by donation and bring your items in pretty and ready to sell and
since this is just SWC baking, we will need to amp up the goodies), children's
area( we have used the habitat for humanity frame as a manger scene in the past
if it's still available or we can put kid's stuff in the tables), tables center
pieces( we can go simple with red and green tables cloths and no fancy
centerpieces or we can use our MP white tablecloths and do something fancier),
work schedules for Sunday morning (kitchen prep, serving line duty, floor duty,
bake sale duty) and other stuff I'm probably forgetting! I asked for sound
system to be available to play Christmas CDs( we supply cds) if we do not
arrange for entertainment. In the past we have had musicians, the handbell
choir , youth choir and individual singers entertain us throughout the morning.
It's a nice way to include lots of people in the church. First things first,
are we printing tickets and selling them ahead of time and if so how much? Who
remembers what our old pricing was? I know we used Phils plates, coffee carafes
and silverware and we bought the napkins and wrapped silverware the day before
and during BWS morning. Since we're late getting started on our planning most
of this will be done by email so please respond. We will need lots of husband
help in the kitchen and all Susanna Wesley Circle ladies pitching in to make
this happen. It is lots of fun and so loved by our church.
Ok tickets?
Thanks! Audrey
Sent from my i
On Oct 12, 2016, at 6:26 PM, Audrey Parker <audrey.parker@xxxxxxxxxxxxxx> wrote:
Hi Ladies, We took a hard left during our MP committee meeting and came up
with a crazy idea! What would you all think about doing Breakfast with Santa
again? We have several members who expressed interest in starting it back up.
The only open date at the church is Dec 4th with set up being Dec 3rd. We
would need to kick it into high gear but we already have offers to head it up
and two volunteer Santas! We were already planning our bake sale that Sunday.
We would simply move it into Wesley Hall and put a satellite table in the NR
lobby. It would involve some or all of the following: setting up
publicity(Audrey), room set/reservation(Audrey), decorating 20 round tables(All
SWC Members), tickets sales?, setting up Santa photo spot?, purchasing(Audrey)
pancakes, bacon, sausage, fruit for 400, creating a kid’s area?, setting up
work schedules for kitchen and bake sale areas?, planning music/entertainment?,
purchase paper products? and so on. I know that weekend is a Trinity middle
school retreat and the SEC championship game but historically, that particular
weekend has always been BWS and it’s worked fine. What do you think ladies?
Check your calendars and tell us what you think. Thanks!Audrey
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