I'll try to check in my old files. I may still have some BWS info.
From memory, you are correct. Fruit was what increased the cost. I think we
switched to more melons and less grapes because melons were. I may have that
backwards, but Phil will guide us on that one. We can ask if the pricing is
much different for bacon vs sausage. Everything just gets laid out on the big
sheets and put in the convection ovens, so as far as prep goes it's about the
same.
We use real plates, so I think it would look chincy to use plastic flatware.
And from a money standpoint, if we're talking about not printing tickets to
save money, we may need to stick with using the church's flatware and just
running the dishwasher. That is what we've always done. There was a husband
crew that had bonding moments over washing dishes. Good stuff!
Writing a list of names down of those who purchase is a good idea. If we did
online sales, who would process the money? I think we just collect money/names
two Sundays before and welcome walk ups. I don't think we should necessarily
advertise walk up sales, because we need a sort of accurate count of how many
plan to attend to adjust the food order.
Ashley
On Thursday, October 13, 2016 2:43 PM, Amber Heimbeck
<aheimbeck82@xxxxxxxxx> wrote:
Hi,
I can do the kids activities. I'm thinking coloring sheets/crayons at the
tables.
- can we use plastic ware? And place them in cups at the table and layout
napkins? That way people can toss them and we don't have to roll them. That
would make it easy to refill at each table.
- to cut cost could we just do is jacks and sausage (not bacon) would that be
easier? It seems like other pancake breakfasts I went to only had that. Also,
we could cut the fruit and do the muffin instead if that is more cost effective
since fruits so expensive.
- is it possible to do online ticket sales? Then we can have a list to check
off. That way we don't have the expense of printing tickets. Or maybe a couple
Sundays before sell them in the lobby and just write down their name?
- it seems like I was thinking of something else but I can't remember ;) I'm
sitting in carline so if I remember I'll write again, ha!
Amber
Sent from my iPhone
On Oct 13, 2016, at 11:58 AM, Audrey Parker <jaudreyparker@xxxxxxx> wrote:
We got a big fat YES from lots of SWC girls so it looks like BWS is a go! I
know of four people who are not definitely not available to help that weekend
(Audrey-dance competition, surprise, surprise; Ashley/Amanda - middle school
retreat and Rachel-beautiful baby!!) However we can do prep stuff up to that
weekend. I reserved Wesley Hall all day on December 3 and 7-1pm December 4. I
also got word to Phil that we will be ordering food for approximately 400
including pancakes, link sausage, bacon, fruit, coffee, OJ , individual butter
and creamers. In the past we had talked about adding a muffin?? I changed set
up to move our bake sale into Wesley Hall and do a satellite table in the new
room lobby. I will talk to Amy McBroom about the publicity as soon as we settle
on tickets and pricing, I'll finalize set up with Marybeth tomorrow. We need
folks to take the lead on the following: ticketing\prices,Setting up Santa
photo op, arranging for Santa to arrive, entertainment, bake sale ( I recommend
keeping it by donation and bring your items in pretty and ready to sell and
since this is just SWC baking, we will need to amp up the goodies), children's
area( we have used the habitat for humanity frame as a manger scene in the past
if it's still available or we can put kid's stuff in the tables), tables center
pieces( we can go simple with red and green tables cloths and no fancy
centerpieces or we can use our MP white tablecloths and do something fancier),
work schedules for Sunday morning (kitchen prep, serving line duty, floor duty,
bake sale duty) and other stuff I'm probably forgetting! I asked for sound
system to be available to play Christmas CDs( we supply cds) if we do not
arrange for entertainment. In the past we have had musicians, the handbell
choir , youth choir and individual singers entertain us throughout the morning.
It's a nice way to include lots of people in the church. First things first,
are we printing tickets and selling them ahead of time and if so how much? Who
remembers what our old pricing was? I know we used Phils plates, coffee carafes
and silverware and we bought the napkins and wrapped silverware the day before
and during BWS morning. Since we're late getting started on our planning most
of this will be done by email so please respond. We will need lots of husband
help in the kitchen and all Susanna Wesley Circle ladies pitching in to make
this happen. It is lots of fun and so loved by our church.
Ok tickets?
Thanks! Audrey
Sent from my i
On Oct 12, 2016, at 6:26 PM, Audrey Parker <audrey.parker@xxxxxxxxxxxxxx> wrote:
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{}#yiv1370325171 Hi Ladies, We took a hard left during our MP committee
meeting and came up with a crazy idea! What would you all think about doing
Breakfast with Santa again? We have several members who expressed interest in
starting it back up. The only open date at the church is Dec 4th with set up
being Dec 3rd. We would need to kick it into high gear but we already have
offers to head it up and two volunteer Santas! We were already planning our
bake sale that Sunday. We would simply move it into Wesley Hall and put a
satellite table in the NR lobby. It would involve some or all of the following:
setting up publicity(Audrey), room set/reservation(Audrey), decorating 20 round
tables(All SWC Members), tickets sales?, setting up Santa photo spot?,
purchasing(Audrey) pancakes, bacon, sausage, fruit for 400, creating a kid’s
area?, setting up work schedules for kitchen and bake sale areas?, planning
music/entertainment?, purchase paper products? and so on. I know that weekend
is a Trinity middle school retreat and the SEC championship game but
historically, that particular weekend has always been BWS and it’s worked fine.
What do you think ladies? Check your calendars and tell us what you think.
Thanks!Audrey
