[rsc] Re: May 2 conf. call- Agenda
- From: Carolyn Morris <carolyn@xxxxxxxxxxxxxxxxxx>
- To: <rsc@xxxxxxxxxxxxx>
- Date: Fri, 02 May 2008 00:35:06 -0400
Dear RSC Trainers,
As you know from Hope's message of April 20, 2008 there is the monthly RSC
call tomorrow. For convenience the number is:
641-715-3200, participant code: 149260
There has been a great deal of preliminary work done by Kathie, Carlton and
myself toward laying the groundwork for a series of Gathering At the
Crossroads of Art & Activism CAPP Learning Exchanges taking place throughout
the regions served by ROOTS in June and July. All the dates and trainers
are listed below.
On tomorrow's call we will flush out further details. All of the hosts have
been contacted, and I have made attempts to talk to each of the trainers and
shadow trainers.
One of the outcomes of tomorrow's call is to confirm Lead Trainers, as well
as Shadows. From there we want folks to begin to follow the Communication
Plan, below and attached, which also contains a detailed timeline for the
work in each area.
Please be aware that this is a lengthy document, so be sure to read all the
way to the end. In addition, you are welcome to make suggested changes to
any of the documents. I simply ask that they not yet be circulated until
the conclusion of tomorrow's call.
Following the call the staff will make recommended changes then we will move
forward with getting this information out to the greater ROOTS membership so
broader planning efforts can be forged.
Thank you for your time and consideration and we will talk tomorrow.
Best,
Carolyn Morris
Executive Director
Alternate ROOTS
Gathering At the Crossroads of Art & Activism
Community/Artists Partnership Program (CAPP) Learning Exchanges
Lead by
Resources for Social Change
A Training Program of Alternate ROOTS
JUNE LEARNING EXCHANGES
June 6-7
Charlotte, NC
Trainers: Sheila Kerrigan Lead Trainer, Jeff Mather Shadow
Host(s): April Turner
June 13-14
Charleston, SC
Trainers: Sheila Kerrigan Lead Trainer, Eleanor Brownfield Shadow
Host(s): Omari Fox, Latonnya Wallace, and Gwylene Gallimard
June 27-28
Atlanta, GA
Trainers: Carolyn Morris Lead Trainer, Priscilla Smith Shadow Trainer
Host(s): Eleanor Brownfield
JULY LEARNING EXCHANGES
July 11-13
Lexington, KY
Trainers: Bob Leonard Lead Trainer, Chetan Talwalker, Shadow Trainer
Host(s): Shannon Woolley
July 12 13
Maryland (Eastern Seaboard)
Trainers: Carolyn Morris Lead Trainer, Hope Clark, Shadow Trainer
Host(s): Margo Mille and Hope Clark
July 18-20
New Orleans, LA
Trainers: Carlton Turner, Lead Trainer, Carol Marie Webster, Shadow Trainer
Host(s): Ashley Sparks and Stephanie McKee
RSC Trainers Contact Information
LEAD RSC TRAINERS
Sheila Kerrigan
Charlotte, NC and Charleston, SC
919-360-0690
Kerrigan@xxxxxxxxxxxxxx
Robert (Bob) Leonard
Lexington, KY
540-230-6113
bob.leonard@xxxxxx
Carolyn Morris
Atlanta, GA
404-577-1079
carolyn@xxxxxxxxxxxxxxxxxx
Carlton Turner
New Orleans, LA
601-473-6074
carlton@xxxxxxxxxxxxxxxxxx
SHADOW RSC TRAINERS
Eleanor Brownfield
Charleston, SC
404-577-6622
stagemgrefb@xxxxxxxxx
Hope Clark
Maryland
917-442-9424
hopeclark@xxxxxxx
Jeff Mather
Charlotte, NC
404-578-5448
mathersiteart@xxxxxxxxxxxxx
Chetan Talwalkar
Lexington, KY
859-278-5855
ctalwalkar@xxxxxxxxx
Priscilla Smith
Atlanta, GA
404-578-4430
priscillasmith@xxxxxxxxxxx
Carol Marie Webster
New Orleans, LA
404-771-7491
webstercm@xxxxxxxxx
HOSTS FOR TRAININGS
Charlotte, NC
April Turner
980-254-3573
laap2000@xxxxxxx
Charleston, SC
June 13-14, 2008
Omari Fox
803-723-1018
manhattanmakesit@xxxxxxxxxxx
Latonnya Wallace,
843-723-1018
lawacol@xxxxxxxxx
Gwylene Gallimard
(843) 723 1018
jemagwga@xxxxxxxxxxx
Atlanta, GA
June 27-28, 2008
Eleanor Brownfield
404-577-6622
stagemgrefb@xxxxxxxxx
Lexington, KY
July 11-13
Shannon Woolley
347-439-8884
shannonwoolley@xxxxxxxxxxx
New Orleans, LA
July 18-19
Ashley Sparks
540-558-8744
ashleysparkles@xxxxxxxxx
Stephanie McKee
850-566-2797
smckee10@xxxxxxxxxxx
BUDGET
OVERALL CAPP TRAINING BUDGET
$10,000 Ford Foundation
$1,190 Cummings
_________
$11,190
BUDGET FOR EACH TRAINING WORKSHOP
$650 Lead Trainer
$100 Shadow Trainer
$565 Travel
$200 Rent
$150 Supplies
$200 Food
_________
$1,865
POTENTIAL TEMPLATES TO USE FOR DESIGN OF TRAINING
The Lead Trainer for each Gathering at the Crossroads event will work with
hosts to design the various activities. The following are outlines to help
your planning efforts get jumpstarted.
TEMPLATE A FOR AN EVENT THAT BEGINS ON FRIDAY AND END ON SATURDAY
Friday
AFTER WORK STRATEGIC PLANNING LISTENING SESSION
Planning Meeting
Refreshments
Artistic Sharing
Saturday
CAPP Gathering at the Crossroads Learning Exchange
Foundation for Community Partnerships Principles of Community Engagement
Community Artists Partnership Projects--What¹s Shaking Amongst those present
Specific Project Ideas and/or Projects of Participants
(Share part of the Community Arts Project Kit & Exchange Ideas for Creating
Sustainable Projects)
Resources within your community AND Region to support C/APP?Review Alternate
ROOTS CAPP Application
(Note: In an RSC Mississippi Learning Exchange trainers created a resource
room were the artists had stations (a table) to share with workshop
participants their programs and services. Perhaps something like this could
work in the evening as participant move into a performance or it might be
tacked onto the lunch hour)
Next Steps
Evening Performances and Celebration of Time Together
TEMPLATE B FOR AN EVENT THAT BEGINS ON A SATURDAY AND ENDS ON A SUNDAY
Saturday
CAPP Gathering at the Crossroads Learning Exchange
Foundation for Community Partnerships Principles of Community Engagement
Community Artists Partnership Projects--What¹s Shaking Amongst those present
Specific Project Ideas and/or Projects of Participants
(Share part of the Community Arts Project Kit & Exchange Ideas for Creating
Sustainable Projects)
Resources within your community AND Region to support C/APP?Review Alternate
ROOTS CAPP Application
(Note: In an RSC Mississippi Learning Exchange trainers created a resource
room were the artists had stations (a table) to share with workshop
participants their programs and services. Perhaps something like this could
work in the evening as participant move into a performance or it might be
tacked onto the lunch hour)
Next Steps
Evening Performances and Celebration of Time Together
Sunday
Morning Strategic Planning Brunch
PURPOSE
In order to support the work of each Lead Trainer there will be one to two
additional RSC calls during the month of May. Proposed check-in dates for
Lead Trainers to will be May 16th at 4:30 PM EDT and/or May 30th at 4:30 PM
EDT. Again, these calls are intended to lend additional support where help
may be needed.
ROLE OF LEAD TRAINER
The Lead Trainer is in charge of the overall organization of the training.
The Shadow Trainers are support to the Lead Trainer. In addition, the
Shadow Trainers are observing in order to become Lead Trainers in future RSC
learning exchanges. The Lead Trainer will ascertain the needs of the
community where the training is taking place by working closely with the
hosts. In addition, the Lead Trainer will develop training materials in
response to those needs. The Lead Trainer will work to establish a series of
conference calls (each trainer has an assigned number, see below) where he
or she can plan with the host committee the activities for the training
period.
TIMELINE
The following is a suggested timeline for June RSC Learning Exchanges
Week of May 5, 2008?Lead Trainers organize call with host sites, as well as
connect with Strategic Planning Workgroup Chair to engage the Strategic
Planning Workgroup in the portion of the weekend activities that will be
dedicated to Strategic Planning.
Please Note: Lead Trainers are not expected to plan Strategic Planning
Listening Sessions, which will either take place prior to the Learning
Exchange or following. However, it is important that both Lead Trainer and
Strategic Planning Workgroup Chair are informed of each others progress.
Week of May 12, 2008?Lead Trainers research needs of community where
training is taking place
Week of May 19, 2008?Lead Trainers begin developing training materials and
resources to support training; also, work with hosts to assist in developing
training materials
Week of May 26, 2008?While Shadow Trainers will be part of the communication
ongoing, during this week the Lead Trainers will meet with Shadow Trainers
to review plans in detail for the Learning Exchange
The following is a suggested timeline for July RSC Learning Exchanges
Week of July 7, 2008?Lead Trainers organize call with host sites, as well as
connect with Strategic Planning Workgroup Chair to engage the Strategic
Planning Workgroup in the portion of the weekend activities that will be
dedicated to Strategic Planning.
Please Note: Lead Trainers are not expected to plan Strategic Planning
Listening Sessions, which will either take place prior to the Learning
Exchange or following. However, it is important that both Lead Trainer and
Strategic Planning Workgroup Chair are informed of each others progress.
Week of June 16, 2008?Lead Trainers research needs of community where
training is taking place
Week of June 23, 2008?Lead Trainers begin developing training materials and
resources to support training; also, work with hosts to assist in developing
training materials
Week of July 30, 2008?While Shadow Trainers will be part of the
communication ongoing, during this week the Lead Trainers will meet with
Shadow Trainers to review plans in detail for the Learning Exchange
MINIMUM REQUIREMENTS FOR EACH HOSTS AREA
The hosts and RSC Lead Trainer will be responsible for administering the
funds for the Learning Exchange activities. There is an established budget
of $1,865 for each Exchange. A budget and clear details will be provided on
the administration of funds, as well as all the necessary reporting forms.
MINIMUM SET-UP REQUIREMENTS
Coffee needs to be provided for the morning, as well as water throughout the
day. There will be a $10 requested donation for each person participating
in the Learning Exchange to help offset the costs of food. Each host will
therefore provide lunch and an afternoon snack. In addition, hosts for each
area will need to secure the venue for the Learning Exchange.
CONFERENCE CALLING INFORMATION FOR EACH LEAD TRAINER
Sheila Kerrigan 1 (218) 936-7979 Participant Code: 923767
Carolyn Morris 1-(218) 936-7979 Participant Code: 151724
Bob Leonard 1-(218) 936-7979 Participant Code: 753550
Carlton Turner 1-(641) 715-3200 Participant Code: 149260
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