[mso] Re: indexing contacts
- From: "Gil" <gil@xxxxxxxxxxxx>
- To: <mso@xxxxxxxxxxxxx>
- Date: Sun, 16 May 2010 21:51:14 -0500
Hello James,
I'm using Outlook 2007 and this is how I do it.
When you add a new contact (or want to edit an existing) click on the
person's (or companies name). This opens the record. In the ribbon click on
Categorize. Click all categories, then click New. Choose a category name,
like Exterminator, assign it a color (if you want) and a shortcut key (if
you want).
Save & Close the record. Now the hard part - you have to restart Outlook.
Once back up, go to Contacts in the left pane, choose By Category and in the
right upper location, you'll find a line that reads Contacts and further to
the right is a window for "Search Contacts".
Enter Exterminator (press <ENTER> if you desire) and all your saved
Exterminators will display.
By the way - back at that screen when you entered the new category name -
you should see a list of all your categories. You can choose more than one
category for the same contact.
I have about 35 groups set up that way, but I don't have anywhere near the
number of contacts you have.
Hope this helps.
Gil
-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On Behalf
Of James S. Huggins (mso)
Sent: Sunday, May 16, 2010 9:17 PM
To: mso@xxxxxxxxxxxxx
Subject: [mso] indexing contacts
I don't have a large contact list ... less than 2,000
ONE of the things I have not yet figured out how to do is to add searchable
terms to the contact.
For example, today I wanted to find my exterminator. I would like to have
been able to "search" on "exterminator" and "bug" to find him".
I eventually found him by looking, one at a time, at all the "vendors" I had
entered and classified as a "vendor". Since that was less than 300, it was
doable, even though it was a pain.
Is there a way I could use/search on terms like "exterminator" and "bug"??
James S. Huggins
...
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