Paragraph formatting
- From: "Bill White" <billwhite92701@xxxxxxxxxxxxxx>
- To: <jfw@xxxxxxxxxxxxx>
- Date: Tue, 19 Oct 2010 20:48:56 -0700
OK, What do the boxes that say by: and at: do? What are their function?
Thank you.
Bill White billwhite92701@xxxxxxxxxxxxxx
----- Original Message -----
From: Marquette, Ed
To: jfw@xxxxxxxxxxxxx
Sent: Tuesday, October 19, 2010 8:25 PM
Subject: RE: One or two spaces
Here is how manually to check whether your new paragraph will automatically
add white space after the paragraph you just concluded or before he next
paragraph -- the one to follow.
1. Press Alt plus O. That brings up the format menu.
2. Press the letter "P" for Paragraph.
Paragraph has two taps. You can switch back and forth with control plus tab.
Be certain you are in the tab which says, Indent and Spacing," and not the
one that says, ""Lines and Page Breaks."
3. Hit the tab key 7 times. That will give you the "before" value. I keep
that one set at 0.00.
4. Hit tab one more time (for a total of 8 from he opening of the tab) and
you will hear "After." In general body text or normal style, I have this one
set to "12 Pt." This inserts an extra line (or the equivalent thereof, after
each paragraph. If you hit tab a few more times, you will come across the
spacing designation -- where you can indicate single spacing, double spacing,
and so on.
5. Once everything is set the way you want, tab on over to OK and press
ENTER.
As you can see, this is kind of a pain. I wish the JAWS Key Plus F included
this status information.
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From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] On Behalf
Of Bill White
Sent: Tuesday, October 19, 2010 10:02 PM
To: jfw@xxxxxxxxxxxxx
Subject: Re: One or two spaces
so, how do you manually check it, and how do you change it especially in
word2003?
Bill White billwhite92701@xxxxxxxxxxxxxx
----- Original Message -----
From: Marquette, Ed
To: jfw@xxxxxxxxxxxxx
Sent: Tuesday, October 19, 2010 6:30 PM
Subject: RE: One or two spaces
All:
Since as early as Word XP (before Office 2003), Word included a feature
under Format and Paragraph. One may specify either space before or after a new
paragraph. The key code feature for Word is the paragraph marker or return.
The amount of space is not denominated in lines. Rather, Points. A
designation of 6 Points, or "6 Pts" is roughly half a line. The enumeration
"12 Pts" is the equivalent, roughly speaking, of one full line.
Unfortunately, that is one status feature that the JAWS key plus F
command does not report. So, one has to manually check it.
The consequences of not checking can be rather disastrous -- if you
mechanically enter two carriage returns between paragraphs.
That particular feature is also undesirable, for example, in the address
block in a letter.
That is the reason styles are useful in Word. Well, it is one of many
reasons.
The Address Block style typically does not have the "12 pts" in the
"after" field in the Format Paragraph dialog box.
As for one or two spaces after periods at the end of sentences, remember,
there remain many format specifications where ragged right is preferred or even
required. Then, the two spaces after a period seems appropriate.
Journalists have been omitting the second period for years. Formal legal
documents (and the law is usually behind on everything) still typically contain
two spaces after a period.
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From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] On
Behalf Of G.W. Cox
Sent: Tuesday, October 19, 2010 7:49 PM
To: jfw@xxxxxxxxxxxxx
Subject: Re: One or two spaces
I think the space between single-spaced paragraph blocks is called
"line spacing." I knew one blind computer user who insisted on making that line
spacing one half out of some desire to conserve behind-the-scenes coding.
Either Word 2007 or 2010 has automated that spacing between paragraph blocks.
----- Original Message -----
From: Dave Durber
To: jfw@xxxxxxxxxxxxx
Sent: Tuesday, October 19, 2010 6:32 PM
Subject: Re: One or two spaces
As an Optacon user, (Remember that useful gadget), to read books, I
notice that the amount of space between sentences still seems to be the
equivalent of two spaces.
There is a feature in Word that will create the equivalent amount of
space between sentences as if you had pressed the SPACE BAR twice.
You can have word do the same thing between paragraphs but with the
equivalent amount of space between paragraphs as if you had pressed the ENTER
key twice.
I have not used these functions personally, this is because I have no
trust in a Microsoft product to do always what it claims to do. Oh, dear me,
untrusting cynic that I am.
So, being as I am becoming an old fuddy duddy,, I will go on tapping
the SPACE BAR twice between sentences and tapping the ENTER key twice to put a
blank line to insert a blank line between paragraphs and before and after
headings.
HTH
Sincerely:
Dave Durber
----- Original Message -----
From: CrisMunoz54
To: jfw@xxxxxxxxxxxxx
Sent: Tuesday, October 19, 2010 5:36 PM
Subject: RE: One or two spaces
Two spaces are from the days of the typewriter. Go one space. It'll
look better.
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From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] On
Behalf Of Adrian Spratt
Sent: Tuesday, October 19, 2010 2:33 PM
To: jfw@xxxxxxxxxxxxx
Subject: RE: One or two spaces
Hi, John. Just to save anyone a duplication of effort, this
Wikipedia link is to the same article as the one given to us by G.W. Cox.
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From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] On
Behalf Of john R. Vaughn
Sent: Tuesday, October 19, 2010 4:57 PM
To: jfw@xxxxxxxxxxxxx
Subject: One or two spaces
Adrian and list, interesting issue of whether to single or double
space after the terminal punctuation for a sentence and the beginning of the
next sentence. Believe it or not, the link below is from wicipedia on the
matter and I found this from doing a google search.
http://en.wikipedia.org/wiki/Sentence_spacing#History
As for me, always a double space bar between sentences, I am going
to try the one space bar and and have sighted folks tell me if the MS Word
program does infact do some sort of variable spacing to clearly indicate the
end of one sentence and another.
John
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From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] On
Behalf Of Adrian Spratt
Sent: Tuesday, October 19, 2010 2:04 PM
To: jfw@xxxxxxxxxxxxx
Subject: RE: please help
Hi, Richard.
You couch your argument in terms of blind computer users making
sure their work looks as polished as our sighted colleagues. I agree with this
concept, but you do it a disservice by flatly asserting that double spaces meet
that objective. I was persuaded to switch to single spaces while using word
processors by several sighted people who observed too much space at the ends of
my sentences and by a man who has published the two standard texts on
typesetting and typeset conventions.
There may be special circumstances, such as the tab issue brought
up by Ted Lisle, but the Wikipedia entry to which G.W. Cox sent a link lays out
the history and current general preference.
This is one of those questions that is very hard for us to grasp
because the impact is purely visual. Unsupported, strongly worded assertions
don't help.
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From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] On
Behalf Of Richard P. Kelly
Sent: Tuesday, October 19, 2010 10:14 AM
To: jfw@xxxxxxxxxxxxx
Subject: RE: please help
Greetings all,
Proper formatting of a print document still calls for two spaces at
the end of a sentence, after a colon, and perhaps elsewhere. This remains true
even with mono spaced or proportionally spaced fonts. New word processors often
assure proper style is used if auto correct and grammar checking is on. Still,
we want what we print to look as polished as what our sighted colleagues
produce; if not better!
Cordially, Richard P. Kelly rpkelly@xxxxxxxxxxxxxxx
rich@xxxxxxxxxxxxxxxxxxxxxxx
www.new-visions-network.com
From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] On
Behalf Of Lisle, Ted (CHFS DMS)
Sent: Tuesday, October 19, 2010 6:50 AM
To: jfw@xxxxxxxxxxxxx
Subject: RE: please help
Now that's interesting. I Have seen one space from time to time,
but never knew why. I sometimes long for the days of Pica and Elite, when
laying out a document. In the immortal words of Edith Bunker, "You knew where
you were then." However, I've managed to figure out which font-size
combinations are functional equivalents of the old Pica,
10-space-per-horozontal-inch, format, and that's what I use. Vertical spacing
will have to look after itself.
Ted
From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] On
Behalf Of Adrian Spratt
Sent: Monday, October 18, 2010 6:37 PM
To: jfw@xxxxxxxxxxxxx
Subject: RE: please help
I preface this suggestion by acknowledging there's a debate about
whether there should be one or two spaces after the end of a sentence. Despite
my pre-computer typing training, I have been convinced that modern print fonts
mean that two spaces are no longer desirable. So the way I solve the problem
you describe is to search for two spaces and replace with one space. If you
think there might be an odd number of spaces, say three, then search for that
number first and replace with a single space. Then search for all instances of
a double space and replace with that single space.
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From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] On
Behalf Of Hina
Sent: Monday, October 18, 2010 6:24 PM
To: jfw@xxxxxxxxxxxxx
Subject: please help
hi,
i am writing a lots of reports and i did figure out formatting
issues, but i am not sure how will i know if there are extra spaces between
words, sentenses and paragraphs without reading word by word which is so time
consuming? for sighted people, microsoft word highlights but is there any way
to know with jaws? microsoft's spell checke option says that there is extra
space and suppose to change it to make corrections, but they still remain and
is there a way to deal with this issue with jaws?
i would be very thankful for your help.
hina.
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