[cst_board] Fwd: Contracts and City Meet
- From: Heidi M Mechtenberg <mechtenberg@xxxxxxxxxxx>
- To: "cst_board@freelists org" <cst_board@xxxxxxxxxxxxx>
- Date: Sun, 15 Mar 2015 13:16:19 -0600
FYI from Mike. I leave tomorrow morning, but it seems we can plan for the same
water costs. Did I forward Mike Novell's comments to our contract edits?
Heidi
-------- Original Message --------
Subject: RE: [cst_board] Contracts and City Meet
From: Mike Westlund <mike.westlund@xxxxxxxxx>
Sent: Sunday, March 15, 2015, 11:14 AM
To: 'Andy and Heidi Mechtenberg' <mechtenberg@xxxxxxxxxxx>
CC: "'J. Brubaker'" <consultx@xxxxxxxxxxx>
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Hello Heidi,
I want to get an initial response on your diligent email, especially since it
is so through. I am putting in a hardwood floor at home, and when certain
folks are home over the weekend, they expect to see progress. J
I’ll get you a more itemized response on Monday. But, we are certainly good
with the $50/child that we tried last year, if still good for you. And I don’t
see any other issues as long as agreed upon between you and FAST. I know we
had a little settling of time slots last year as lane schedules got set in
place. But, I think we all have better communications channels and roles
figured out this year, let alone more time, that this is lining up to be a
great season.
The main issue I see on the horizon is the City Meet, considering the new
Senior Center on the Corner. We might let Windsor host next year, if they are
large enough and want to. If we want to host it, we’ll need to think out and
prototype scenarios this year.
Other than that, the best to the Team, and I’d be glad to attend any meeting,
and / or exchange numbers and plans. Feel free to call anytime.
Best regards,
Mike
970-310-4697 cell
From: Andy and Heidi Mechtenberg [mailto:mechtenberg@xxxxxxxxxxx]
Sent: Wednesday, March 11, 2015 3:51 PM
To: 'Mike Westlund'
Cc: 'J. Brubaker'
Subject: RE: [cst_board] Contracts and City Meet
Yes, Mike I believe that was the document that was signed. Here are some
comments for updating for the 2015 Season. Dan has stepped down from team
liaison – so I will be handling contracts this year.
1. Looks like there were a few items on that contract that did not take
place – namely sharing our ledgers at the end of the season. Do you still feel
this is necessary? I am not sure given our plans:
a. We are procuring our own laptop and printer so that we can be up-to-date
with software and fully independent and sustainable as a functioning swim team
going forward.
b. We hope to build up a small reserve so that we can replace our starter
and other make other necessary equipment replacements.
c. We are purchasing a basic liability insurance plan to begin June 1 that
will cover Collindale swimmers both at Collindale and at away meets. Families
still must sign a document indicating that they have their own health insurance
coverage.
d. We have written and adopted Bylaws for the Collindale Swim Team. I would
be happy to share those with you.
e. We are creating a handbook to be able to provide a tool for incoming
board members to work from. We hope to do the same for City Meet.
2. We do need to update this for the 2015 season:
a. FAST had said they were talking with you about holding 3 practice
sessions – or essentially having the pool from 7-10. That is written in the
first pass on the contract they sent us – though the three practices was not
defined clearly as it was in the text of the contract, but not in an hourly
calculation table. I have not heard back from Mike Novelle as regards to my
edits – but wasn’t sure where your talks had gone either.
b. With 3 practice sessions does $50/swimmer water fee still hold?
c. We would likely not host 6 swim meets – the season is short with City
Meet being the weekend of July 17th-18th. While that is 6 weeks to have meets
– we hope to only host about 4 of those. You can keep 6 in the contract as a
holding spot if you like. The League scheduling session is April 14 – so we
will know for sure. We are working towards a better method of scheduling that
might lead to a more static schedule with competition between the same teams at
the same time each year.
d. You may want to change the language about City Meet to indicate something
like it would be a separate contract. There are some discussions beginning
around organizing the Horsetooth League more formally, and some of that
discussion will revolve around City Meet. It may be that some smaller teams
want to come together to run the meet – but hold it at one of the 3 (or 4 if
Windsor wants to host) larger pools. This would spread out the responsibility
of teams and allow smaller teams the financial benefit of the meet. I will be
sure to keep the Collindale Rec Board in the loop as these negotiations take
place.
e. Do you want to include any other provisions or costs for special events –
like if we want to return to “The Midnight Mile”?
Our next board meeting is scheduled for Wednesday April 8th. I hope to be able
to have both water and coaching contracts in place by April 1 so that we can
put together our registration material with the appropriate costs and such by
May 1st. If you like, I can put you on the first part of the agenda for that
meeting.
We would like to have our parent information night on either Monday May 11th or
rain date Wednesday May 13th. Those last two weeks in May start being very
busy with those that have seniors or kids involved in end-of-year school
activities.
Is there anything else that needs attention?
-Heidi Mechtenberg
Collindale Active Parent Support (CAPS) President
From: Mike Westlund [mailto:mike.westlund@xxxxxxxxx]
Sent: Monday, March 09, 2015 12:17 AM
To: 'Andy and Heidi Mechtenberg'
Cc: 'J. Brubaker'
Subject: RE: [cst_board] Contracts and City Meet
Hello Heidi,
(dang daylight fast time L)
I'll answer your specific queries below, and offer a few additional comments
here. My responses in purple. Never used this color before, but others seems
too bright tonight. J
We will have more details and announcement’s coming this week concerning our
Rec Board structure for 2015, and related contracts for extended services this
year. We’ll do that under a respective email subject line.
Glad to see you all planning so early, and looking to an extra fun season this
year. I would be glad to be available for a quick portion of one of your
meetings to exchange plans, solicit constructive feedback and generally stay
involved with the Team.
Thanks much,
Mike
970-310-4697
-----Original Message-----
From: cst_board-bounce@xxxxxxxxxxxxx [mailto:cst_board-bounce@xxxxxxxxxxxxx]
On Behalf Of Andy and Heidi Mechtenberg
Sent: Sunday, March 01, 2015 9:49 AM
To: 'Westlund, Mike'
Cc: 'Gormley dixie'; cst_board@xxxxxxxxxxxxx
Subject: [cst_board] Contracts and City Meet
Happy March Mike!
The swim team season is quickly approaching. There are two items of business
that need some attention.
1. I did finally hear back from Village Green. They are definitely
planning on hosting City Meet, so we do not have any significant parking issues
with the construction of the assisted living facility.
That being said, what are the recommendations for regular meets we may host?
a. The pool was here first, along with its’ Swim Team reputation. I
would hope for this year, as long as we don’t need to pull off a City Meet in
conjunction with the MorningStar construction, that would help.
b. So far, I have heard that MorningStar does not take “occupancy” until
September, clearly after the Swim Team season, let alone the full pool season.
I’ll stay close to them in advising them of your schedules, then getting
feedback of perceived impact for future consideration. Is Dan still on your
board as a liason to perhaps join with me in these planning sessions with them
(when pertaining to Swim Meets planning and downstream communication,
especially with guest teams)?
c. Jami at MorningStar has actually expressed to me the desire for a
collaborative posturing wherein they can promote Collindale Pool while they
perhaps get favorable marketing exposure. I am not sure how that looks, but
early communication are very positive.
d. By 2016, we will have a new dynamic, after they are inhabited. Not
sure how noise, parking or traffic will be taken, but they seem most amenable
at this time just to be (likewise) accepted favorably into the neighborhood. A
far stretch would be to build enough relationship with them that they might
allow a nominal amount of overflow parking next year. They won’t have much
parking to start with, but more than what their curb has now.
e. The construction folks have lost one month due to bad weather and are
currently working even through Saturdays. So, as much as I can tell now, meets
on weekdays or weekends would be the same impact.
a. Weekday mornings, we might be able to negotiate a section of
Collindale Golf Course or even Warren Park, as city entities, for overflow
parking. The main issue there is getting or shuttling across Horsetooth is
dicey during the week; better on weekends, but then the golf course is packed
on weekends.
b. I’ve wondered if we could negotiate occasional overflow parking at
Sheppardson Elementary, with some sort of shuttle going between (since it is on
the better side of Horsetooth) as they are consistently empty weekday and
weekend in summers, although further?
Sheppardson has solicited free memberships (one per year) from us for their
annual silent auction, and we have obliged. So, we kind of have an angle of
reciprocation established, if useful.
f. I have sensed the neighborhood gets more irritated at weekend meets
because they are home and notice the parking throughout, but seem to never
notice weekday meets.
However, swim lessons take more of a hit during the week, but have an extra
rain date padded in per each two week sesson.
g. In summary, for this year, as liberty permits, if you had approx. 6
meets, maybe do 4 weekdays and two weekends to help us tease out issues,
preferences and stir discussion for sustainable solutions.
I am thinking the biggest conflict might be with week-day meets. If you have
some recommendations, we can put those in our distribution materials.
2. We would like to have our water contract in place by April.
So, we would like to have time to review it, though I don't think it will take
long.
We just need to approve it as a board, and to plan for it in our distribution
materials as well.
This is what threw me. John sent me the contract last year for my signature.
Is this attached contract what you were referring to?
If so, do you want us to initiate it ? The $50. / child worked fine for us, as
well as the other terms.
Much thanks and we look forward to a great season!
Best Wishes
Heidi Mechtenberg
CAPS President
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