[cst_board] Re: Contracts and City Meet
- From: RENEE OSTERGREN <rostergren@xxxxxxx>
- To: cst_board@xxxxxxxxxxxxx
- Date: Sun, 15 Mar 2015 21:28:13 -0600
Wishing you a fabulous family vacation!
Renée Ostergren
~ enjoy the now ~
> On Mar 15, 2015, at 1:16 PM, Heidi M Mechtenberg <mechtenberg@xxxxxxxxxxx>
> wrote:
>
> FYI from Mike. I leave tomorrow morning, but it seems we can plan for the
> same water costs. Did I forward Mike Novell's comments to our contract edits?
>
> Heidi
>
>
>
> -------- Original Message --------
> Subject: RE: [cst_board] Contracts and City Meet
> From: Mike Westlund <mike.westlund@xxxxxxxxx <mailto:mike.westlund@xxxxxxxxx>>
> Sent: Sunday, March 15, 2015, 11:14 AM
> To: 'Andy and Heidi Mechtenberg' <mechtenberg@xxxxxxxxxxx
> <mailto:mechtenberg@xxxxxxxxxxx>>
> CC: "'J. Brubaker'" <consultx@xxxxxxxxxxx <mailto:consultx@xxxxxxxxxxx>>
>
>
> Hello Heidi,
>
> I want to get an initial response on your diligent email, especially since it
> is so through. I am putting in a hardwood floor at home, and when certain
> folks are home over the weekend, they expect to see progress. J
>
> I’ll get you a more itemized response on Monday. But, we are certainly good
> with the $50/child that we tried last year, if still good for you. And I
> don’t see any other issues as long as agreed upon between you and FAST. I
> know we had a little settling of time slots last year as lane schedules got
> set in place. But, I think we all have better communications channels and
> roles figured out this year, let alone more time, that this is lining up to
> be a great season.
>
> The main issue I see on the horizon is the City Meet, considering the new
> Senior Center on the Corner. We might let Windsor host next year, if they
> are large enough and want to. If we want to host it, we’ll need to think out
> and prototype scenarios this year.
>
> Other than that, the best to the Team, and I’d be glad to attend any meeting,
> and / or exchange numbers and plans. Feel free to call anytime.
>
> Best regards,
> Mike
> 970-310-4697 cell
>
>
> From: Andy and Heidi Mechtenberg [mailto:mechtenberg@xxxxxxxxxxx
> <mailto:mechtenberg@xxxxxxxxxxx>]
> Sent: Wednesday, March 11, 2015 3:51 PM
> To: 'Mike Westlund'
> Cc: 'J. Brubaker'
> Subject: RE: [cst_board] Contracts and City Meet
>
> Yes, Mike I believe that was the document that was signed. Here are some
> comments for updating for the 2015 Season. Dan has stepped down from team
> liaison – so I will be handling contracts this year.
>
> 1. Looks like there were a few items on that contract that did not take
> place – namely sharing our ledgers at the end of the season. Do you still
> feel this is necessary? I am not sure given our plans:
> a. We are procuring our own laptop and printer so that we can be
> up-to-date with software and fully independent and sustainable as a
> functioning swim team going forward.
> b. We hope to build up a small reserve so that we can replace our starter
> and other make other necessary equipment replacements.
> c. We are purchasing a basic liability insurance plan to begin June 1 that
> will cover Collindale swimmers both at Collindale and at away meets.
> Families still must sign a document indicating that they have their own
> health insurance coverage.
> d. We have written and adopted Bylaws for the Collindale Swim Team. I
> would be happy to share those with you.
> e. We are creating a handbook to be able to provide a tool for incoming
> board members to work from. We hope to do the same for City Meet.
> 2. We do need to update this for the 2015 season:
> a. FAST had said they were talking with you about holding 3 practice
> sessions – or essentially having the pool from 7-10. That is written in the
> first pass on the contract they sent us – though the three practices was not
> defined clearly as it was in the text of the contract, but not in an hourly
> calculation table. I have not heard back from Mike Novelle as regards to my
> edits – but wasn’t sure where your talks had gone either.
> b. With 3 practice sessions does $50/swimmer water fee still hold?
> c. We would likely not host 6 swim meets – the season is short with City
> Meet being the weekend of July 17th-18th. While that is 6 weeks to have
> meets – we hope to only host about 4 of those. You can keep 6 in the
> contract as a holding spot if you like. The League scheduling session is
> April 14 – so we will know for sure. We are working towards a better method
> of scheduling that might lead to a more static schedule with competition
> between the same teams at the same time each year.
> d. You may want to change the language about City Meet to indicate
> something like it would be a separate contract. There are some discussions
> beginning around organizing the Horsetooth League more formally, and some of
> that discussion will revolve around City Meet. It may be that some smaller
> teams want to come together to run the meet – but hold it at one of the 3 (or
> 4 if Windsor wants to host) larger pools. This would spread out the
> responsibility of teams and allow smaller teams the financial benefit of the
> meet. I will be sure to keep the Collindale Rec Board in the loop as these
> negotiations take place.
> e. Do you want to include any other provisions or costs for special events
> – like if we want to return to “The Midnight Mile”?
>
> Our next board meeting is scheduled for Wednesday April 8th. I hope to be
> able to have both water and coaching contracts in place by April 1 so that we
> can put together our registration material with the appropriate costs and
> such by May 1st. If you like, I can put you on the first part of the agenda
> for that meeting.
>
> We would like to have our parent information night on either Monday May 11th
> or rain date Wednesday May 13th. Those last two weeks in May start being
> very busy with those that have seniors or kids involved in end-of-year school
> activities.
>
> Is there anything else that needs attention?
> -Heidi Mechtenberg
> Collindale Active Parent Support (CAPS) President
>
> From: Mike Westlund [mailto:mike.westlund@xxxxxxxxx
> <mailto:mike.westlund@xxxxxxxxx>]
> Sent: Monday, March 09, 2015 12:17 AM
> To: 'Andy and Heidi Mechtenberg'
> Cc: 'J. Brubaker'
> Subject: RE: [cst_board] Contracts and City Meet
>
> Hello Heidi,
> (dang daylight fast time L)
>
> I'll answer your specific queries below, and offer a few additional comments
> here. My responses in purple. Never used this color before, but others
> seems too bright tonight. J
>
> We will have more details and announcement’s coming this week concerning our
> Rec Board structure for 2015, and related contracts for extended services
> this year. We’ll do that under a respective email subject line.
>
> Glad to see you all planning so early, and looking to an extra fun season
> this year. I would be glad to be available for a quick portion of one of
> your meetings to exchange plans, solicit constructive feedback and generally
> stay involved with the Team.
>
> Thanks much,
> Mike
> 970-310-4697
>
>
>
> -----Original Message-----
> From: cst_board-bounce@xxxxxxxxxxxxx <mailto:cst_board-bounce@xxxxxxxxxxxxx>
> [mailto:cst_board-bounce@xxxxxxxxxxxxx
> <mailto:cst_board-bounce@xxxxxxxxxxxxx>]
> On Behalf Of Andy and Heidi Mechtenberg
> Sent: Sunday, March 01, 2015 9:49 AM
> To: 'Westlund, Mike'
> Cc: 'Gormley dixie'; cst_board@xxxxxxxxxxxxx <mailto:cst_board@xxxxxxxxxxxxx>
> Subject: [cst_board] Contracts and City Meet
>
> Happy March Mike!
>
> The swim team season is quickly approaching. There are two items of business
> that need some attention.
>
> 1. I did finally hear back from Village Green. They are definitely
> planning on hosting City Meet, so we do not have any significant parking
> issues with the construction of the assisted living facility.
> That being said, what are the recommendations for regular meets we may host?
> a. The pool was here first, along with its’ Swim Team reputation. I
> would hope for this year, as long as we don’t need to pull off a City Meet in
> conjunction with the MorningStar construction, that would help.
> b. So far, I have heard that MorningStar does not take “occupancy” until
> September, clearly after the Swim Team season, let alone the full pool
> season. I’ll stay close to them in advising them of your schedules, then
> getting feedback of perceived impact for future consideration. Is Dan still
> on your board as a liason to perhaps join with me in these planning sessions
> with them (when pertaining to Swim Meets planning and downstream
> communication, especially with guest teams)?
> c. Jami at MorningStar has actually expressed to me the desire for a
> collaborative posturing wherein they can promote Collindale Pool while they
> perhaps get favorable marketing exposure. I am not sure how that looks, but
> early communication are very positive.
> d. By 2016, we will have a new dynamic, after they are inhabited. Not
> sure how noise, parking or traffic will be taken, but they seem most amenable
> at this time just to be (likewise) accepted favorably into the neighborhood.
> A far stretch would be to build enough relationship with them that they might
> allow a nominal amount of overflow parking next year. They won’t have much
> parking to start with, but more than what their curb has now.
> e. The construction folks have lost one month due to bad weather and are
> currently working even through Saturdays. So, as much as I can tell now,
> meets on weekdays or weekends would be the same impact.
> a. Weekday mornings, we might be able to negotiate a section of
> Collindale Golf Course or even Warren Park, as cityentities, for overflow
> parking. The main issue there is getting or shuttling across Horsetooth is
> dicey during the week; better on weekends, but then the golf course is packed
> on weekends.
> b. I’ve wondered if we could negotiate occasional overflow parking at
> Sheppardson Elementary, with some sort of shuttle going between (since it is
> on the better side of Horsetooth) as they are consistently empty weekday and
> weekend in summers, although further?
> Sheppardson has solicited free memberships (one per year) from us for their
> annual silent auction, and we have obliged. So, we kind of have an angle of
> reciprocation established, if useful.
> f. I have sensed the neighborhood gets more irritated at weekend
> meets because they are home and notice the parking throughout, but seem to
> never notice weekday meets.
> However, swim lessons take more of a hit during the week, but have an extra
> rain date padded in per each two week sesson.
> g. In summary, for this year, as liberty permits, if you had approx. 6
> meets, maybe do 4 weekdays and two weekends to help us tease out issues,
> preferences and stir discussion for sustainable solutions.
>
> I am thinking the biggest conflict might be with week-day meets. If you have
> some recommendations, we can put those in our distribution materials.
>
> 2. We would like to have our water contract in place by April.
> So, we would like to have time to review it, though I don't think it will
> take long.
> We just need to approve it as a board, and to plan for it in our distribution
> materials as well.
> This is what threw me. John sent me the contract last year for my signature.
>
> Is this attached contract what you were referring to?
> If so, do you want us to initiate it ? The $50. / child worked fine for us,
> as well as the other terms.
>
>
> Much thanks and we look forward to a great season!
> Best Wishes
> Heidi Mechtenberg
> CAPS President
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