That sounds good, Tom. We will be flying back to Austin late Wednesday night,
so I'll be available on Thursday to begin copying.
Jessica
On Dec 27, 2021, 4:09 PM -0500, Thomas Hensle <tomhensle@xxxxxxxxx>, wrote:
Jarred, you have our condolences.
Thank you for the information we’ll need to move forward. We’ll take care of
it.
My company has a relationship it’s Office Depot that gets us a deep discount
on copy service and works at the self service kiosks. Jessica, I’ll give you
a call later today or tomorrow and we can work out a plan for the next few
days.
On Mon, Dec 27, 2021 at 2:40 PM Jarred Prejean <jarredprejean@xxxxxxxxxxx>
wrote:
One tip I forgot to mention below: for anyone who is making copies of
music, you’ll probably need to reduce the copy ratio for most of it to
93%. Most music is printed on 9x12 paper, so it needs to be shrunk down
to fit on letter size.
From: Jarred Prejean
Sent: Monday, December 27, 2021 2:38 PM
To: acweboard@xxxxxxxxxxxxx
Subject: [acweboard] Music copies
Hi all,
Due to circumstances, I’m not going to be able to make copies of the
music for spring. For those of you who haven’t heard, my father passed
away just before Christmas, so I’m a bit preoccupied. And then when I get
back to town I have to bake a cake for a family wedding. Jessica has
kindly offered to work on the copies for me, but if anyone else has time
to help, I’m sure she would appreciate it. So I’m sending this
information to everyone, just in case.
I’ll leave the music at my house for Jessica to pick up this week while
I’m in Louisiana. I’ll also leave the Fed Ex account card, although when
I tried to use it last week I was told we couldn’t use our account with
the self-service copiers anymore. And since the music we’re copying is
copyrighted, we also can’t use their full-service copying. What I would
suggest is getting the ACWE debit card from Melissa and using that so no
one is out of pocket for copies. With a copy of the ACWE tax exemption
form, that should also be sufficient to not have to pay taxes on the
copies. We may be able to finagle the discount we’ve been getting for
copies, but that’s less certain.
Since we don’t have an official count of participants for the spring yet,
I’m having to estimate how many copies we’ll need. Based on the most
recent survey and previous seasons, here’s what I’m thinking:
Scores: 2 copies, 1 for Robert and 1 for an assistant conductor
Flutes: (9 signed up) 5 first, 6 second
Oboes: (2 signed up) 3, plus any English horn parts that might exist
Eb Clarinet: 1, where the parts exist. They won’t exist for all pieces.
Clarinet: (13 signed up) 4 first, 6 second, 6 third
Alto Clarinet: 1, where the parts exist. They won’t exist for all pieces.
Bass Clarinet: (2 signed up) 2
Bassoon: (1 signed up) 2 total, 1 first and 1 second
Alto Sax: (5 signed up) 3 first, 3 second
Tenor Sax: (3 signed up) 3
Baritone Sax: 1, just in case
Trumpet: (5 signed up) 3 first, 3 second, 3 third. ***If a piece has both
cornet and trumpet parts, copy three of each cornet part plus 2 of each
trumpet part.
Horn: (5 signed up) 2 copies of each part, or 8 total if fewer than 4
parts
Trombone: (9 or 10 signed up) 4 first, 5 second, 3 third
Euphonium: (3 signed up) 3 bass clef, 1 treble
Tuba: (3 signed up) 4
String Bass: 1, just in case
Harp: 1, if parts exist
Percussion: (6 signed up) 1 copy per instrument on each part. So a part
for snare drum/bass drum/cymbals would need 3 copies. [This is a little
confusing, but I can always make more copies later if needed.]
Robert: We have copies of about half the scores now. I can get those to
you either this evening or on my way out of town tomorrow, or I can leave
them with Jessica and you can arrange to get them later. I’ll include a
note about which scores already have copies with the music.
Also Robert: Because this is a lot of music to copy, could you prioritize
what we absolutely should have for the first rehearsal and what might be
able to lag behind a week or so? Thanks.
Let me know if you guys need any more information. Thanks, everyone.
Jarred
