One tip I forgot to mention below: for anyone who is making copies of music,
you’ll probably need to reduce the copy ratio for most of it to 93%. Most music
is printed on 9x12 paper, so it needs to be shrunk down to fit on letter size.
From: Jarred Prejean<mailto:jarredprejean@xxxxxxxxxxx>
Sent: Monday, December 27, 2021 2:38 PM
To: acweboard@xxxxxxxxxxxxx<mailto:acweboard@xxxxxxxxxxxxx>
Subject: [acweboard] Music copies
Hi all,
Due to circumstances, I’m not going to be able to make copies of the music for
spring. For those of you who haven’t heard, my father passed away just before
Christmas, so I’m a bit preoccupied. And then when I get back to town I have to
bake a cake for a family wedding. Jessica has kindly offered to work on the
copies for me, but if anyone else has time to help, I’m sure she would
appreciate it. So I’m sending this information to everyone, just in case.
I’ll leave the music at my house for Jessica to pick up this week while I’m in
Louisiana. I’ll also leave the Fed Ex account card, although when I tried to
use it last week I was told we couldn’t use our account with the self-service
copiers anymore. And since the music we’re copying is copyrighted, we also
can’t use their full-service copying. What I would suggest is getting the ACWE
debit card from Melissa and using that so no one is out of pocket for copies.
With a copy of the ACWE tax exemption form, that should also be sufficient to
not have to pay taxes on the copies. We may be able to finagle the discount
we’ve been getting for copies, but that’s less certain.
Since we don’t have an official count of participants for the spring yet, I’m
having to estimate how many copies we’ll need. Based on the most recent survey
and previous seasons, here’s what I’m thinking:
Scores: 2 copies, 1 for Robert and 1 for an assistant conductor
Flutes: (9 signed up) 5 first, 6 second
Oboes: (2 signed up) 3, plus any English horn parts that might exist
Eb Clarinet: 1, where the parts exist. They won’t exist for all pieces.
Clarinet: (13 signed up) 4 first, 6 second, 6 third
Alto Clarinet: 1, where the parts exist. They won’t exist for all pieces.
Bass Clarinet: (2 signed up) 2
Bassoon: (1 signed up) 2 total, 1 first and 1 second
Alto Sax: (5 signed up) 3 first, 3 second
Tenor Sax: (3 signed up) 3
Baritone Sax: 1, just in case
Trumpet: (5 signed up) 3 first, 3 second, 3 third. ***If a piece has both
cornet and trumpet parts, copy three of each cornet part plus 2 of each trumpet
part.
Horn: (5 signed up) 2 copies of each part, or 8 total if fewer than 4 parts
Trombone: (9 or 10 signed up) 4 first, 5 second, 3 third
Euphonium: (3 signed up) 3 bass clef, 1 treble
Tuba: (3 signed up) 4
String Bass: 1, just in case
Harp: 1, if parts exist
Percussion: (6 signed up) 1 copy per instrument on each part. So a part for
snare drum/bass drum/cymbals would need 3 copies. [This is a little confusing,
but I can always make more copies later if needed.]
Robert: We have copies of about half the scores now. I can get those to you
either this evening or on my way out of town tomorrow, or I can leave them with
Jessica and you can arrange to get them later. I’ll include a note about which
scores already have copies with the music.
Also Robert: Because this is a lot of music to copy, could you prioritize what
we absolutely should have for the first rehearsal and what might be able to lag
behind a week or so? Thanks.
Let me know if you guys need any more information. Thanks, everyone.
Jarred
