[accesscomp] tips from microsoft on Word
- From: "Bob Acosta" <boacosta@xxxxxxxxxxx>
- To: "tektalk discussion" <tektalkdiscussion@xxxxxxxxxxxxxxxxxxx>
- Date: Wed, 20 Apr 2011 09:46:07 -0700
Here's a nightmare scenario for you: you've been working on a project
for weeks, endured many sleepless nights and you've sent the job to your
trusty printer. Caught in a momentary fog of confusion, you grab your
precious document from the printer thinking you have a firm grip on it
when (horror of horrors) pages begin fluttering to the floor like leaves
from the trees. Well, with a little planning ahead using headers and
footers you just might save yourself from a complete meltdown.
First, press Alt-V, H to open the Header/Footer edit area. You're then
placed in the header section. To insert a footer, press the Down Arrow.
Type any text you would like to appear on each page. You can perform
attribute changes, such as bolding (Control-B), underlining (Control-U),
and italicizing (Control-I). Additionally, you can perform paragraph
formatting such as Centering (Control-E) and Right Alignment (Control-R)
and much more.
Now, for the all-important insertion of page numbers. Press Alt-N to
access the Insert ribbon. Yes, I used the dreaded word "ribbon". Calm
yourself! Next, press Alt-3. That's the 3 on the number row above the
qwerty keys. This activates the Page Number button and a drop down-list
is displayed. Either press the letter C for Current Position or press
the Down Arrow to move to that option and press the Enter key. Exploring
the list reveals several options, but the first is the easiest choice as
it will place a plain number at the cursor position. Once done, press
the Escape key to close the Header/footer area and breathe a sigh of relief.
I was ecstatic to find that Word 2010 makes the operation of inserting a
simple Table of Contents a relatively painless procedure. The most
arduous part of the task is applying headings styles to the topics you
want in your Table of Contents. But I know you won't shy away from a
little repetitive work. First, locate your first topic. Next, press
Alt-Shift-Left Arrow to apply the heading 1 style. Repeat as needed for
all topics. When done, return to the top of your document and insert a
page break (Control-Enter) to separate the Table of Contents from the
main document. Here's where you pull a rabbit out of your hat! Press
Alt-S to access the References Ribbon followed by pressing the tab key
until you arrive at the Table of Contents button and press Enter. From
the resulting list, choose Automatic Table 1. To navigate the TOC, as it
is commonly called, move to the second character of any topic and press
the Enter key. Your cursor will jump to that topic and it will be
highlighted (selected). Press the down arrow to hear the text for this
topic. Isn't that glorious?!!
I hope you've found these few tips helpful. Happy typing!
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Robert Acosta, President
Helping Hands for the Blind
Email: boacosta@xxxxxxxxxxx
Web Site: www.helpinghands4theblind.org
You can assist Helping Hands for the Blind by donating your used computers to
us. If you have a blind friend in need of a computer, please mail us at the
above address.
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