[oagitm] Re: Social Networking
- From: "ROGERS Wallace B * EISPD EGOV" <wallace.b.rogers@xxxxxxxxxxx>
- To: <ANDERSON.DEAN@xxxxxxxxxxxxx>, <oagitm@xxxxxxxxxxxxx>
- Date: Tue, 18 Jan 2011 09:54:09 -0800
Answers below
Wally Rogers
Oregon E-Government Program Manager
DAS/Enterprise Information Strategy and Policy Division
503-378-2973
http://www.oregon.gov/DAS/EISPD/EGOV
<http://www.oregon.gov/DAS/EISPD/EGOV>
Data Classification: Level 2 - Limited
<http://www.oregon.gov/DAS/OP/docs/policy/internal/107-01-180.pdf>
From: oagitm-bounce@xxxxxxxxxxxxx [mailto:oagitm-bounce@xxxxxxxxxxxxx]
On Behalf Of DEAN ANDERSON
Sent: Tuesday, January 18, 2011 9:00 AM
To: oagitm@xxxxxxxxxxxxx
Subject: [oagitm] Re: Social Networking
I am doing a small study looking at Social Networking Tools (facebook,
LinkedIn, Twitter, Youtube, etc.) and was hoping you could answer a few
questions regarding social networking and how your organization deal
with it. The ten very simple questions are all Yes/No, so you ought
to be able to fill it out quickly. (I assume your e-mail address will
identify the organization your with, if not please include it in your
response).
I know these types of surveys have been done before, are a drag to do,
and that I could include a lot more questions. However, I am looking
for some basic information to provide my County Board Of Commissioners
to help us with our policy discussions.
So here goes...
1. Does you organization have (or are developing) a formal policy
relating to "social networking tools/sites" (y/n) ? No, It was
determined that existing state policies were enough at the time of the
review last summer - we have version 2 of state-wide guidelines for
"Social Networking Media" instead.
http://oregon.gov/DAS/EISPD/EGOV/BOARD/docs/social_networking_guide_v2.p
df
2. Is your organization ignoring the "social networking world" for now
(y/n) ? No
If you have a policy, does your policy include...
3. a "code of conduct" or something similar for official (sponsored)
social networking sites (y/n)? We have Appropriate Use, HR and Job
descriptions for policy that covers social media since it is just one
more form of communication. The guidelines do provide Finding your SM
voice and Rules of Engagement which is similar to Code Of Conduct.
4. a records retention component (y/n)? Yes in the Guidelines
5. procedures to protect youth (if you have a youth site) (y/n/na)? No
6. a "code of conduct" for employees when participating on social
networking sites as private citizens (y/n) ? No. However in a Department
of Justice HR Social Media workshop last summer, it was clear if an
employee states "I work for..." and provides their opinion, they have
moved under state policy and are representing the state instead of
themselves and fall under HR policies. If it is in their job
description to speak for the program or agency, they are probably ok.
Does you organization allow employees (as official representatives of
your organization) to...
7. participate in professional social networking sites (LinkedIn,
wiki's, Twitter, etc) (y/n)? Yes
8. create social network sites for dissemination of information such as
(facebook, twitter, Youtube) (y/n)? Yes
9. create social network sites to foster interactive communication with
the public (y/n)? Yes
10. create social network sites to foster communication with youth(y/n)?
unknown
I would be happy to share the results with the group when I am done. I
have also collected a lot of policy statements/guidelines and would be
happy to share that as well. Finally, if you have a policy and are
willing to share could you please e-mail it to me?
Facebook just released State Friendly Terms of Service. Negotiation are
underway with YouTube to follow Facebook's lead.
http://www.naag.org/attorneys-general-negotiate-facebook-agreement-for-s
tate-government-use.php
- Wally
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