I've done it that way too Cathy and no problem, I understood it completely. Still, it seems like too many steps. Thanks. /g -----Original Message----- From: Cathy.Evans@xxxxxxxxx [mailto:Cathy.Evans@xxxxxxxxx] Sent: Wednesday, June 30, 2004 05:28 PM To: mso@xxxxxxxxxxxxx Subject: [mso] Re: Access Queries I had a similar situation. Made a series of aggregate queries per each item I wanted to show in the row, only placing in the query grid the ID, then the one item, such as TYPE. Next query would be aggregate grouping ID and Position. My data was similar in that there would be 2 or three results of each field per ID, so I did a sub query and made a field called TYPE1, bringing in only the first value. Next sub query would have a field called TYPE2 with the next value, and so on till max value. In my case there was a max of 4 values per each that could have resulted so I knew when to stop. Made final query with original main table, then pulled in each sub query and did a one to many relationship on them, pulling the unique field total for each desired item, and lined up as many sub queries as I needed to get the whole picture in one row. I'm not good at explaining it, but maybe someone who understands what I'm trying to say can explain it better in technical terms, or point you in a better direction. Instead of making new tables, you are grouping the data in individual queries, then bringing all the subsets into a new query with the main table as the master relationship source. hth, Cathy =20 "Glenda Wells" <gwells@xxxxxxxxxxx To: <mso@xxxxxxxxxxxxx> > Sent by: cc: mso-bounce@freelist s.org Subject: [mso] Re: Access Queries :VSMail mx3 =20 06/30/2004 05:07 PM Please respond to ..... mso =20 =20 I've tried this James but what happens is I get multiple for the same UID if the UID has more than one type or position...unless maybe I'm missing a step? for example. UID 1010 in a query against the master table may have 3 records UID TYPE POSITION 1010 1 1 1010 1 2 1010 2 2 My result displays UID 1010 3 times, even though I have Group By in the Total row. -----Original Message----- From: James LaBorde [mailto:jlaborde@xxxxxxxxx] Sent: Wednesday, June 30, 2004 04:47 PM To: 'mso@xxxxxxxxxxxxx' Subject: [mso] Re: Access Queries :VSMail mx3 Glenda, Have you looked into aggregate queries? Open a new query window and pull your table in, then select the fields you want. Next click on the Summation sign, (it looks like a giant backwards E). This turns your query into a summation query and you can group by UID, Type and Position. Your end result will be one record for each unique combination of the three fields. James -----Original Message----- From: Glenda Wells [mailto:gwells@xxxxxxxxxxx] Sent: Wednesday, June 30, 2004 1:26 PM To: mso@xxxxxxxxxxxxx Subject: [mso] Access Queries :VSMail mx3 Hi All. I pull data in Access like this with multiple types and positions available. I only want 1 record for each UID in the following order. UID Type 1 Position 1 UID Type 1 Position 2 UID Type 2 Position 1 UID Type 2 Position 2 Typically, I do it like this: make table query to extract Type 1, Position 1 then append queries for the other records in order listed. the append queries are based on select queries with a not-in statement so I don't append records that already have the UID in the original table The end result is one table with all types and positions represented and no duplicates. I do it this way because each Type and Position could be multiple in the master table. Is there a better way for this kind of thing...something more straightforward? Currently it take several steps to get where I'm going and I want to streamline the process. make table TypePosition (Type 1 Position 1) select query T1P2 (UID not already in TypePosition) apn query T1P2 ((UID not already in TypePosition) select query T2P1 ((UID not already in TypePosition) apn query T2P1 (UID not already in TypePosition) select query T2P2 (UID not already in TypePosition) apn query T2P2 (UID not already in TypePosition) ------------------------------------------------------------------------ ----------------------------- The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. If you are not the intended recipient of this message you are hereby notified that any use, review, retransmission, dissemination, distribution, reproduction or any action taken in reliance upon this message is prohibited. 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