[moneytalks] Re: void/cancel
- From: "Steve Zielinski" <steveziel@xxxxxxxxxxxxx>
- To: <moneytalks@xxxxxxxxxxxxx>
- Date: Sat, 9 Dec 2006 15:23:40 -0600
Dan,
When entering a check into the program, after you tab to the item field, hit
the down arrow. The next sequential check number will be offered. If it is
incorrect, simply type the correct number in, immediately,
don't move your arrow keys in the item field or anything. Just type in the
correct check number.
The next time you enter a transaction and go to the item field and press down
arrow, the correct next sequencial check will come up automatically.
Read in the documentation about the use of the down arrow key while entering
transactions, and how it works when first typing in a few letters of the
payee/payer, item, category or subcategory fields.
Regarding automatic transactions, the program doesn't have the ability to go
online to a banking site and pick up transactions automatically. However, it
does have the ability to use .qif and .csv files which you download yourself
and import into money talks. You also can use the traditional telephone
banking systems available with most accounts. You ca listen to the latest
transactions that have cleared, then manually clear them in money talks. You
will also hear any automatic withdrawals or debits on those banking telephone
numbers as well.
Money talks also has the ability to automatically insert recurring
transactions on a given date, or periodicity. Make sure to read the manual and
you will learn about this feature called recurring transactions. I have about
five recurring transactions in my accounts and they work quite well.
Best regards,
Steve
----- Original Message -----
From: dan ceppa
To: moneytalks@xxxxxxxxxxxxx
Sent: Saturday, December 09, 2006 2:11 PM
Subject: [moneytalks] Re: void/cancel
It should also sort on check number. I haven't tried a reconciliation yet,
but one sorts the checks in numerical order when going through the hard copy.
As to duplicate check numbers, it definitely was not on purpose. I ran into
the problem
after voiding a check. And, the program should not accept duplicate check
numbers in the first place. Worse, it offers check numbers automatically that
create additional duplication.
One situation is if you go shopping and handwrite a couple 3 checks. On
returning how you enter the vchecks. However, you skip one and enter an
earlier check number after you entered the others. After that check is
entered, newer checks added will start with that number+1 rather than the
actual last check+1 that was used.
The check number field needs to be made unique. One problem though would be
in handling online transactions that are debited directly from the checking
account.
Steve wrote:
The sort date on all registers is the date of the transaction. So if you
move a transaction's date, the associated check number will move up or down in
the list of transactions in your register. For what it's worth, I don't' have
checks in sequencial numeric order and it's not a problem for me.
If you find keeping check numbers in order is useful to you, then just make
sure to date your checks in date order accordingly.
Just curious, why would you want duplicated check numbers in the program
when you wouldn't want to send out two checks with the same number? And if
you've mis printed a given check, wouldn't it be easier to just void it and
print out a new one thus creating a new check?
----- Original Message -----
From: dan ceppa
To: moneytalks@xxxxxxxxxxxxx
Sent: Friday, December 08, 2006 4:43 PM
Subject: [moneytalks] Re: void/cancel
Some of this depends on why a check is bveing voided. If the check is
completely no good, that works. However, there arde the cases where a check
gets mis-printed. In that case, all that should be necessary is to re-print
the check and change the check.
BUT---- That messes up the check numbering system. I've been able to
both input duplicate check numbers as well as get the program itself to
generate a duplicate check number.
When there is a check which I choose to void for whatever reason, I
created a payer name of Void. In the debit field, I made it $0.00. In the
item field, I entered the check number which I voided. I used the category
name of Void, and didn't choose to use a subcategory in this case. In the memo
field sometimes I write where the check was supposed to go to or most usually,
I leave this field blank. But since the memo field is a free-flowing type of
field, one can write whatever they want in their that would be meaningful to
them.
Now whenever I run across an instance where I need to void a check, I
just type in the first few letters of the word void while entering a new
transaction. I then arrow down to have the program locate that payer, and the
category field is automatically filled in as void. I make sure to put the
correct check number in the Item field and save the record.
Of course, if I have already written out the check I make sure to clear
that record too with the delete key while focused on that record.
The memo idea is good, but it is also helpfull to keep most of the info
in the register. A Void Field would be nice to have.
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