[fsf60k] FW: Fundraiser (Please Forward to Freelist)

Hi All. Here's a rapid piece of work from "fall event" chairperson Kristi
Lalor. Please read it and get back to her (kristi.lalor@xxxxxxxxx) or by
phone. Still seems high. Maybe Phil can be of help to bring the cost down.
On the other hand, if we do get a large crowd and they can pay $75 per as
OLQM did in May 07, then there would be profit in going forward. This seems
high, but maybe it's the going rate. By switching to a weeknight and
eliminating booze, I thought the price tag would come down more than this.
Kristi, I'll be at the meeting whenever it is best. You all decide when is
best. PW
-----Original Message-----
From: Kristi Lalor [mailto:kristi.lalor@xxxxxxxxx]
Sent: Friday, September 05, 2008 10:58 AM
To: Pete White; Dick Wiltamuth
Subject: Fundraiser (Please Forward to Freelist)


Hi Mr. White & Mr. Wiltamuth,


I couldn't find a previous e-mail on freelist to send this e-mail from.
Would one of you  mind sending this message along?? Thanks!


I spoke with Harry from Larkfield Manor this morning.


There are plenty of week-dates available in November: all
Tuesdays/Thursdays, as well as Monday 11/24 (that's out I would think) and
the last 2 Wednesdays.


He would be able to give us 4.5 hours in a room for over 200 people with an
open buffet with wine/beer for $40. If we're tax exempt, plus an 18% service
charge he would
cut us a deal at $45 a head all inclusive. He's nervous about the brewery
coming in because it could jeopardize  his liquor license. He would still
have to charge us 1/2 of whatever it was ($10 let's say) for glasses and
bar-staff anyway if it was done that way.


In total we would have to lay out $6700 (that's including the service charge
and everything) for a weeknight in November for open buffet, wine/beer, and
4.5 hours instead of 5 hours.


We would then have to look at additional expenses we might need to pay for
such as a band (although, I think Marie made it seem as though it would be
free), any fees for the brochure, or the press release in the Observer.


I'll be calling Phil to tell him what we discussed last night later on
today. Is it possible (even just for a few of us) to meet this Sunday 9/7 in
the morning or after 5:30pm? Then another night next week could be scheduled
(Friday afternoon/night, Saturday day, or Sunday morning/evening)?


I don't know how we should decide on a date that works best? Over the
list-serv or the committee whenever we do meet?


Ok, great!! Talk to you all soon! Have a great week!


Kristi
cell: 896 9180

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