RE: Conference Rooms
- From: "Lorie Gordon" <lgordon@xxxxxxxxxxxxxxxxxx>
- To: "'[ExchangeList]'" <exchangelist@xxxxxxxxxxxxx>
- Date: Fri, 2 May 2003 15:08:24 -0500
I didn't see that you had answers to this so here is my idea. We too needed
to check free\busy. I know you say that setting up a user called boardroom
has limitations but it worked well for us. You can set the calendar to
automatically process requests for you. I also created an OU in AD that
holds all the "Resource Users". If a user wants to check a calendar they
can go to file - open- other users calendar to display it.
-----Original Message-----
From: Stelley, Doug [mailto:dstelley@xxxxxxx]
Sent: Friday, May 02, 2003 6:58 AM
To: [ExchangeList]
Subject: [exchangelist] RE: Conference Rooms
http://www.MSExchange.org/
I'll try. Let's say I'm a user & I need to set up a meeting.
1. In Outlook (Exchange2K) I go into my calendar pick the appt time and
invite the required people & resources.
2. Then I go into the schedule tab.
3. From there I can see at a glance the free/busy status of all my
attendees BUT The "conference room"
(As setup in public folders as a calendar) shows no information. I cannot
tell from here if the room is booked.
4. I can go into public folders to the calendar of the conference room
and see if it's available, but there are problems with that.
a. I have 15 different conference rooms; I shouldn't have to go through
all 15 calendars to find a free one.
b. Only the executive secretary can approve the booking, as a user I
can only "review" the calendar.
In my perfect world I'd like to be able to invite ALL the conference rooms
as well as my people, go into the scheduling tab, see the free/busy status
for them all and select a meeting time/location that is available to all.
Then I would de-select the unneeded rooms & send the invitation. Seems easy
but it doesn't work!
As the builder & administrator of this domain I am tasked to make this work,
or come up with a better solution.
I could setup a user called "boardroom" and setup that outlook calendar to
accept invitations, but that too has limitations;
* The fictitious "boardroom" user eats up a mailbox license that's
unneeded
* There is no central location for these.
* I would still need to have the executive secretary be the one to say
yay/nay to booking the room.
Again, in my perfect world, when I send the invitation, the secretary gets
the invitation and either OK's it or maybe advises a different room/time.
I'm approaching the deadline on this, Please, anyone?
Doug Stelley
Network Admin.
Olean General Hospital
(716)375-7320
Absence is to love what wind is to fire; it extinguishes the small, it
enkindles the great. - Comte de Bussy-Rabutin
-----Original Message-----
From: NTNGHIA [mailto:ntnghia@xxxxxxxxxxxxx]
Sent: Thursday, May 01, 2003 9:34 PM
To: [ExchangeList]
Subject: RE: [exchangelist] Conference Rooms
HI,
can you explain more detail. you show the way you do(step by step) I think
it would be easy to help you
-----Original MesH9ge-----
From: Stelley, Doug [mailto:dstelley@xxxxxxx]
Sent: Tue 4/29/2003 8:28 PM
To: [ExchangeList]
Cc:
Subject: [exchangelist] Conference Rooms
http://www.MSExchange.org/
Has anyone created a public folder (i.e. conference rooms), with multiple
calendars within? I've done that, but the free/busy status doesn't seem to
work with them, everything else seems normal . I have E2k SP3.
I can setup separate accounts I suppose for each resource (board room
etc...) But I'd like to be able to have them all vieable from one source,
like a public folder would.
Has anyone had success with this?
Doug Stelley
Network Admin.
Olean General Hospital
(716)375-7320
WOMAN.ZIP: Great Shareware, but be careful of viruses...
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