RE: Conference Rooms
- From: "Stelley, Doug" <dstelley@xxxxxxx>
- To: "[ExchangeList]" <exchangelist@xxxxxxxxxxxxx>
- Date: Fri, 2 May 2003 07:57:44 -0400
I'll try. Let's say I'm a user & I need to set up a meeting.
1. In Outlook (Exchange2K) I go into my calendar pick the appt time
and invite the required people & resources.
2. Then I go into the schedule tab.
3. From there I can see at a glance the free/busy status of all my
attendees BUT The "conference room"
(As setup in public folders as a calendar) shows no information. I
cannot tell from here if the room is booked.
4. I can go into public folders to the calendar of the conference
room and see if it's available, but there are problems with that.
a. I have 15 different conference rooms; I shouldn't have
to go through all 15 calendars to find a free one.
b. Only the executive secretary can approve the booking, as
a user I can only "review" the calendar.
In my perfect world I'd like to be able to invite ALL the conference
rooms as well as my people, go into the scheduling tab, see the
free/busy status for them all and select a meeting time/location that is
available to all. Then I would de-select the unneeded rooms & send the
invitation. Seems easy but it doesn't work!
As the builder & administrator of this domain I am tasked to make this
work, or come up with a better solution.
I could setup a user called "boardroom" and setup that outlook calendar
to accept invitations, but that too has limitations;
* The fictitious "boardroom" user eats up a mailbox license
that's unneeded
* There is no central location for these.
* I would still need to have the executive secretary be the one to
say yay/nay to booking the room.
Again, in my perfect world, when I send the invitation, the secretary
gets the invitation and either OK's it or maybe advises a different
room/time.
I'm approaching the deadline on this, Please, anyone?
Doug Stelley
Network Admin.
Olean General Hospital
(716)375-7320
Absence is to love what wind is to fire; it extinguishes the small, it
enkindles the great. - Comte de Bussy-Rabutin
-----Original Message-----
From: NTNGHIA [mailto:ntnghia@xxxxxxxxxxxxx]
Sent: Thursday, May 01, 2003 9:34 PM
To: [ExchangeList]
Subject: RE: [exchangelist] Conference Rooms
HI,
can you explain more detail. you show the way you do(step by step) I
think it would be easy to help you
-----Original MesH9ge-----
From: Stelley, Doug [mailto:dstelley@xxxxxxx]
Sent: Tue 4/29/2003 8:28 PM
To: [ExchangeList]
Cc:
Subject: [exchangelist] Conference Rooms
http://www.MSExchange.org/
Has anyone created a public folder (i.e. conference rooms), with
multiple calendars within? I've done that, but the free/busy status
doesn't seem to work with them, everything else seems normal . I have
E2k SP3.
I can setup separate accounts I suppose for each resource (board
room etc...) But I'd like to be able to have them all vieable from one
source, like a public folder would.
Has anyone had success with this?
Doug Stelley
Network Admin.
Olean General Hospital
(716)375-7320
WOMAN.ZIP: Great Shareware, but be careful of viruses...
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