[access-uk] Re: Document problem in office 2007
- From: "Griffiths, Steve" <Steve.Griffiths@xxxxxxxxxxx>
- To: <access-uk@xxxxxxxxxxxxx>
- Date: Wed, 30 Apr 2008 09:21:54 +0100
Caution - this is a long message.
Andy,
Here's my take on manipulating colours in Word 2007 with JAWS 9.0.552.
Apologies if I go into too much detail! Much of what I'll say works for
older versions of Word too.
Firstly, I have problems with the context menu method of selecting
colours as well, so I don't use it. I think it's intended for when you
have selected some text first, and then it works. If you haven't
selected any text but the cursor is within a word, then the colour
change applies to the whole word. But if you are inputting text and the
cursor is not within a word, so you try the context menu method to
change the colour before you type the text, the change often doesn't
seem to take effect.
My preferred method is to press Control + D to get to the Font dialogue.
This keystroke is a hangover from earlier versions of Word, where it
opens the Font dialogue on the Format menu. The keytips to get to the
same dialogue are Alt, H, FN. Getting to the dialogue in this way seems
to work in all situations.
Secondly, the way you work the colour settings is the same whichever
method is used to get the Font dialogue on screen. You Tab to what JAWS
refers to as the "font colour (automatic) button" and press SpaceBar to
get a drop down array of colours. You can also use the shortcut Alt + C
to go to and open the array.
An array is something like the windows desktop, it's sort of a list but
with more than one column. So you can use UpArrow and DownArrow to move
through the items on the list, and LeftArrow and RightArrow to move from
one column to another.
The first and last items on the array (Automatic and More Colors) have
only one column. In between these two there are seven items each of
which has ten columns, giving a total of seventy colours. Each of the
colours is shown as a square in the relevant colour; there are no text
labels for the individual colours and JAWS reads the colour and gives an
RGB (red, green, blue) sequence of three numbers. For some of the
colours JAWS also says accent. For instance, if you DownArrow through to
the second line of the array, JAWS says "red accent 2 RGB (192 80 77)".
I suppose the word accent indicates this is a shade of red, and the RGB
give the specific colours that are used to get that shade.
There is some text on the array that labels the first six rows as "theme
colours" and the last row as "standard colours". JAWS doesn't read this
text out. My understanding is that you can create your own themes of
colours, but you can't alter the standard colours. I've never tried to
create my own themes.
The Automatic setting is the default. The colours on the first six rows
of the array are mainly given as "Accent". The colours on the seventh
row, the standard colours, are given as colours without accents. I would
guess this means they are the main colours of the spectrum.
So, once the array is open on the screen, you can UpArrow or DownArrow
to a line, then use RightArrow or LeftArrow to move through the colours
available on that line, and Enter to choose one and close the array. You
then have to Tab at least once to get off the font colour button before
you can press Enter to close the dialogue and keep the setting.
Thirdly, if you have altered the colours for some text and then use
Insert + 5 to find out what they are, JAWS may give a name that is
different to that given in the array. On my Windows XP Pro PC I've found
a file called colors.ini (note the American spelling) in C:\Documents
and Settings\All Users\Application Data\Freedom
Scientific\JAWS\9.0\SETTINGS\enu. This contains a list of RGB numbers
and associated names. I would have assumed that when JAWS encounters
those RGB colours, it substitutes the associated name. However, when I
choose blue from the array, for which JAWS gives the RGB numbers 0 112
192, and then use Insert + 5 on the text, JAWS says "dodger blue 3". And
when I look that up in the colors.ini file, it's got a different RGB
number! I've never got to the bottom of it, but as I've never made much
use of colours I've never pursued this with Freedom Scientific. I
suppose it makes more sense to give meaningful name to a colour than an
RGB number, but then why JAWS reads colours differently when on the font
colour array to when you use Insert + 5 within a document I can't
fathom.
Lastly, the More Colours item at the bottom of the font colour array
leads to a further dialogue which consists of two pages. The Standard
page is impossible to use with JAWS; it contains a larger array of
colours that the keyboard can access but JAWS doesn't read anything out
for any of them. On the Custom page, there are spin boxes for red, green
and blue which you can use to create your own, very specific colours.
Again, I've never bothered to try these out.
Steve
-----Original Message-----
From: access-uk@xxxxxxxxxxxxx [mailto:access-uk@xxxxxxxxxxxxx] On Behalf
Of Andy Collins
Sent: 29 April 2008 18:24
To: access-uk@xxxxxxxxxxxxx
Subject: [access-uk] Re: Document problem in office 2007
Hi Steve - thanks for this, looks very useful, I'll take a look when I
turn
my Vista laptop on later. Can you give me any tips on how to manipulate
font
colours? I can't seem to make sense of the colour selections; what seems
to
happen is that within a document, I can press the context menu key, and
arrow to font and hit enter, and find a list of colours, but if I try to
select one, when I come out of it, and do insert and number 5, it
reports
something completely different to what I thought I'd selected! -
Andy
----- Original Message -----
From: "Griffiths, Steve" <Steve.Griffiths@xxxxxxxxxxx>
To: <access-uk@xxxxxxxxxxxxx>
Sent: Tuesday, April 29, 2008 5:03 PM
Subject: [access-uk] Re: Document problem in office 2007
| Andy,
|
| One way to disable track changes is with the keystroke Control + Shift
+
| E, which toggles it off and on.
|
| That won't get rid of the inserted and deleted text messages, but it
| will prevent new ones being created. The keytips for accepting all the
| current changes are Alt to go to the ribbon, R to jump to the Review
| tab, A to activate the Accept control which gives a menu of options, D
| to choose Accept all changes in document.
|
| Steve
|
| -----Original Message-----
| From: access-uk@xxxxxxxxxxxxx [mailto:access-uk@xxxxxxxxxxxxx] On
Behalf
| Of Andy Collins
| Sent: 29 April 2008 16:43
| To: access-uk@xxxxxxxxxxxxx
| Subject: [access-uk] Re: Document problem in office 2007
|
| Chris - track changes, I've never used this feature, so it looks like
we
|
| need to know how to disable it? Anybody any ideas please -
|
| Andy
| ----- Original Message -----
| From: "Chris Hallsworth" <christopherhallsworth71@xxxxxxxxxxxxxx>
| To: <access-uk@xxxxxxxxxxxxx>
| Sent: Tuesday, April 29, 2008 4:37 PM
| Subject: [access-uk] Re: Document problem in office 2007
|
|
|| Hi Andy, sounds to me that track changes has been enabled for this
| document.
|| I don't know how to sort these out so, but at least you know what
they
|
| are.
|| I'll now pass this onto someone more knowledgeable <smiles>. Good
| luck.
||
|| -----Original Message-----
|| From: access-uk@xxxxxxxxxxxxx [mailto:access-uk@xxxxxxxxxxxxx] On
| Behalf
| Of
|| Andy Collins
|| Sent: Tuesday April 29 2008 9:47AM
|| To: access-uk@xxxxxxxxxxxxx
|| Subject: [access-uk] Document problem in office 2007
||
|| Hi all -
||
|| I'm writing a very long document using word in Office 2007, and a
| couple
| of
|| strange things have happened that I can't resolve.
||
|| Firstly, reading back what I have written, when I get near the end of
| the
|| text, JFW says "inserted text" and starts to read in a higher pitched
| voice;
|| if I arrow past this, JFW then says "deleted text" but doesn't
| actually
| seem
|| to read any.
||
|| Arrowing up and down in this area of the screen I get a message
| telling me
|| when I have entered the inserted text and left it, and the same for
| the
|| deleted text. As the text reads as I want it, how can I get rid of
| these
|| messages?
||
|| Also, most of the document is black on white [I get this info from
| using
|| insert 5] but towards the end of the document it has become red on
| white,
|| and from looking at the font ribbon [and I do have problems figuring
| out
|| these ribbon menus, and never did use short cut keys in earlier
| flavours
| of
|| word, so don't know how to bypass the use of the alt key and arrow
| keys to
|| access menus] I can't figure out how to change from red on white back
| to
|| black on white!
||
|| Again, near the end of the document if I use insert f, I hear "double
| strike
|| through" in the layout info; I don't know what double strike through
| does,
|| or how to get rid of it.
||
|| I would be very grateful for any help in sorting this out, as it is
an
|| important document, and I need to get it looking right. Office 2007
| feels
|| much less intuitive than my old word 2000!
||
|| Thanks -
||
|| Andy
||
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