[vip_students] Outlook Express Auto Responder!
- From: "Paul Traynor" <paul.traynor@xxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Mon, 11 Jun 2007 21:45:46 +0100
Hi Edel,
I'm going from memory here as I haven't used outlook express in many years
but I think this is how its done.
Here are some instructions and tips that should help you set it up. There
are three parts to this process;
1. Create the response message.
2. Create an
Outlook Express rule.
3. Link the message to the rule.
Let's create the message first.
The easiest way to do this is to use Notepad in your Accessories folder
Step 1. START>Programs>Accessories>Notepad
Step 2. Open the program, click "File menu" or press keys "alt + f" and
then click "New".
Step 3. Now type in the response that you want to be emailed while you are
away. Write something like:
"Hi and thanks for your e-mail. I am out of the office between (type in the
dates you will be away). I won't be checking e-mail during that time. Rest
assured
that I have received your e-mail and it is safely in my inbox. I'll get back
to you as soon as possible after my return."
Step 4.Next you'll want to save the auto-response file to your hard drive.
Let's call it "OutOfOffice" and place it in a folder called "email-files" on
your main
hard drive.
To do this;
*. Go to start menu and then arrow down to "run".
*. Type in to the run box; C:\ and press the "enter key" Now you are out on
the hard drive or root area of your hard drive if you like to call it.
*. Go to the "file menu", "alt + F" or click on "file" and choose "new".
*. In the new sub menu, choose "Folder" and press enter key.
*. Now you will be prompted for a name, call it; Email files and again press
the "enter key".
*. Press keys "alt + f4" to close out of here as we are finished out in the
root area.
Now lets go back to our notepad screen and after we have reviewed our
response text, lets save it.
Step 5. At the top of the window where you created the response e-mail,
click the "File" menu and choose "Save As". A dialog box will pop open.
Step 6. Save the file exactly as follows;
C:\Email Files\OutOfOffice
Now press the enter key when done.
The file will be created as a TXT file. So you'll end up with a file
called outofoffice.txt in the "c:\email-files"
folder.
(Part two)
Part two of the process involves creating an e-mail rule. In Outlook
Express,
Step 1. click the "Tools" menu, or press keys "alt + t"
Step 2. click or arrow down to "Message Rules" and choose "Mail".
*. A four-parp dialog box will pop up.
First part:. Select Conditions for your rule" scroll to the bottom of the
list and add a check mark to "For all messages".
Part 2:. Select Actions for your rule", check off "Reply with message".
Part 3:. Rule description" the follow items will now be listed:
*.Apply this rule after the message arrives
*. For all messages
*. Reply with message
Step 3. You'll notice that the word "message" in the last line is
underscored. Click or use the spacebar on it and a dialog box will open.
Step 4. In the "files of type box", choose "Text
(*.txt)".
Note:If all goes well your "outofoffice.txt" file will be there. If not
click the pulldown menu and choose the "C:" drive, then go into the
"email-files" folder.
Select the "outofoffice.txt" file and click the "Open" button.
Step 5. You'll go back to the "New Mail Rule" dialog box that you created
the rules in. Under the item "4. Name of the rule" enter a description of
what the rule
does. You can simply call it "Out of the Office".
The rule is now set up. So click OK. You'll see the rule with a check mark
next to it now listed in the "Message Rules" dialog box. When you're in the
office
uncheck that box. When you're heading out of the office put a check mark
next to it to activate it.
(Additional Information)
To find the rule again and change it, from the "Tools" menu, choose "Message
Rules" then "Mail". Select the rule by clicking on it and click the "Modify"
button.
Just like you'd update an answering machine message, you also need to keep
you auto-responder up to date.
Also, don't be afraid to be a little creative. The example above is pretty
boring, but you could create something more informative.
Hope this helps.
Paul.
********************************************************************
NOTICE: The information contained in this email and any attachments
is confidential and may be privileged. If you are not the intended
recipient you should not use, disclose, distribute or copy any of
the content of it or of any attachment; you are requested to notify
the sender immediately of your receipt of the email and then to
delete it and any attachments from your system.
NCBI endeavours to ensure that emails and any attachments generated
by its staff are free from viruses or other contaminants. However,
it cannot accept any responsibility for any such which are
transmitted. We therefore recommend you scan all attachments.
Please note that the statements and views expressed in this email
and any attachments are those of the author and do not necessarily
represent the views of NCBI
********************************************************************
Other related posts:
