[vip_students] Office:Shortcut keys for outlook, excel and word!
- From: "Paul Traynor" <paul.traynor@xxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Sun, 30 Dec 2007 13:22:56 -0000
MicrosoftOutlook Shortcuts
"Note: This is the Microsoft Outlook program included in the office suite
and not Outlook Express."
Save.
CTRL+S or SHIFT+F12
Save and close.
ALT+S
Save as.
F12
Undo.
CTRL+Z or ALT+BACKSPACE
Delete an item.
CTRL+D
Print.
CTRL+P
Copy an item.
CTRL+SHIFT+Y
Move an item.
CTRL+SHIFT+V
Check names.
CTRL+K
Check spelling.
F7
Flag for follow-up.
CTRL+SHIFT+G
Forward.
CTRL+F
Send or post or invite all.
ALT+S
Turn on editing in a field (except in Icon view).
F2
Left align text.
CTRL+L
Center text.
CTRL+E
Right align text.
CTRL+R
table end
Show E-mail
Excel shortcuts
Key
Description
CTRL+SHIFT+(
Unhides any hidden rows within the selection.
CTRL+SHIFT+)
Unhides any hidden columns within the selection.
CTRL+SHIFT+&
Applies the outline border to the selected cells.
CTRL+SHIFT_
Removes the outline border from the selected cells.
CTRL+SHIFT+~
Applies the General number format.
CTRL+SHIFT+$
Applies the Currency format with two decimal places (negative numbers in
parentheses).
CTRL+SHIFT+%
Applies the Percentage format with no decimal places.
CTRL+SHIFT+^
Applies the Exponential number format with two decimal places.
CTRL+SHIFT+#
Applies the Date format with the day, month, and year.
CTRL+SHIFT+@
Applies the Time format with the hour and minute, and AM or PM.
CTRL+SHIFT+!
Applies the Number format with two decimal places, thousands separator, and
minus sign (-) for negative values.
CTRL+SHIFT+*
Selects the current region around the active cell (the data area enclosed by
blank rows and blank columns).
In a PivotTable, it selects the entire PivotTable report.
CTRL+SHIFT+:
Enters the current time.
CTRL+SHIFT+"
Copies the value from the cell above the active cell into the cell or the
Formula Bar.
CTRL+SHIFT+Plus (+)
Displays the Insert dialog box to insert blank cells.
CTRL+Minus (-)
Displays the Delete dialog box to delete the selected cells.
CTRL+;
Enters the current date.
CTRL+`
Alternates between displaying cell values and displaying formulas in the
worksheet.
CTRL+'
Copies a formula from the cell above the active cell into the cell or the
Formula Bar.
CTRL+1
Displays the Format Cells dialog box.
CTRL+2
Applies or removes bold formatting.
CTRL+3
Applies or removes italic formatting.
CTRL+4
Applies or removes underlining.
CTRL+5
Applies or removes strikethrough.
CTRL+6
Alternates between hiding objects, displaying objects, and displaying
placeholders for objects.
CTRL+8
Displays or hides the outline symbols.
CTRL+9
Hides the selected rows.
CTRL+0
Hides the selected columns.
CTRL+A
Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current region. Pressing
CTRL+A a second time selects the current region and its summary rows.
Pressing
CTRL+A a third time selects the entire worksheet.
When the insertion point is to the right of a function name in a formula,
displays the Function Arguments dialog box.
CTRL+SHIFT+A inserts the argument names and parentheses when the insertion
point is to the right of a function name in a formula.
CTRL+B
Applies or removes bold formatting.
CTRL+C
Copies the selected cells.
CTRL+C followed by another CTRL+C displays the Clipboard.
CTRL+D
Uses the Fill Down command to copy the contents and format of the topmost
cell of a selected range into the cells below.
CTRL+F
Displays the Find and Replace dialog box, with the Find tab selected.
SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find
action.
CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab selected.
CTRL+G
Displays the Go To dialog box.
F5 also displays this dialog box.
CTRL+H
Displays the Find and Replace dialog box, with the Replace tab selected.
CTRL+I
Applies or removes italic formatting.
CTRL+K
Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit
Hyperlink dialog box for selected existing hyperlinks.
CTRL+N
Creates a new, blank workbook.
CTRL+O
Displays the Open dialog box to open or find a file.
CTRL+SHIFT+O selects all cells that contain comments.
CTRL+P
Displays the Print dialog box.
CTRL+SHIFT+P opens the Format Cells dialog box with the Font tab selected.
CTRL+R
Uses the Fill Right command to copy the contents and format of the leftmost
cell of a selected range into the cells to the right.
CTRL+S
Saves the active file with its current file name, location, and file format.
CTRL+T
Displays the Create Table dialog box.
CTRL+U
Applies or removes underlining.
CTRL+SHIFT+U switches between expanding and collapsing of the formula bar.
CTRL+V
Inserts the contents of the Clipboard at the insertion point and replaces
any selection. Available only after you have cut or copied an object, text,
or
cell contents.
CTRL+W
Closes the selected workbook window.
CTRL+X
Cuts the selected cells.
CTRL+Y
Repeats the last command or action, if possible.
CTRL+Z
Uses the Undo command to reverse the last command or to delete the last
entry that you typed.
CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last
automatic correction when AutoCorrect Smart Tags are displayed.
table end
Top of Page
Top of Page
Function keys
table with 2 columns and 13 rows
Key
Description
F1
Displays the Microsoft Office Excel Help task pane.
CTRL+F1 displays or hides the ribbon.
ALT+F1 creates a chart of the data in the current range.
ALT+SHIFT+F1 inserts a new worksheet.
F2
Edits the active cell and positions the insertion point at the end of the
cell contents. It also moves the insertion point into the Formula Bar when
editing
in a cell is turned off.
SHIFT+F2 adds or edits a cell comment.
CTRL+F2 displays the Print Preview window.
F3
Displays the Paste Name dialog box.
SHIFT+F3 displays the Insert Function dialog box.
F4
Repeats the last command or action, if possible.
CTRL+F4 closes the selected workbook window.
F5
Displays the Go To dialog box.
CTRL+F5 restores the window size of the selected workbook window.
F6
Switches between the worksheet, ribbon, task pane, and Zoom controls. In a
worksheet that has been split (View menu, Manage This Window, Freeze Panes,
Split
Window command), F6 includes the split panes when switching between panes
and the ribbon area.
SHIFT+F6 switches between the worksheet, Zoom controls, task pane, and
ribbon.
CTRL+F6 switches to the next workbook window when more than one workbook
window is open.
F7
Displays the Spelling dialog box to check spelling in the active worksheet
or selected range.
CTRL+F7 performs the Move command on the workbook window when it is not
maximized. Use the arrow keys to move the window, and when finished press
ENTER,
or ESC to cancel.
F8
Turns extend mode on or off. In extend mode, Extended Selection appears in
the status line, and the arrow keys extend the selection.
SHIFT+F8 enables you to add a nonadjacent cell or range to a selection of
cells by using the arrow keys.
CTRL+F8 performs the Size command (on the Control menu for the workbook
window) when a workbook is not maximized.
ALT+F8 displays the Macro dialog box to create, run, edit, or delete a
macro.
F9
Calculates all worksheets in all open workbooks.
SHIFT+F9 calculates the active worksheet.
CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of
whether they have changed since the last calculation.
CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells
in all open workbooks, including cells not marked as needing to be
calculated.
CTRL+F9 minimizes a workbook window to an icon.
F10
Turns key tips on or off.
SHIFT+F10 displays the shortcut menu for a selected item.
ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than one
smart tag is present, it switches to the next smart tag and displays its
menu
or message.
CTRL+F10 maximizes or restores the selected workbook window.
F11
Creates a chart of the data in the current range.
SHIFT+F11 inserts a new worksheet.
ALT+F11 opens the Microsoft Visual Basic Editor, in which you can create a
macro by using Visual Basic for Applications (VBA).
F12
Displays the Save As dialog box.
table end
Top of Page
Top of Page
Other useful shortcut keys
table with 2 columns and 12 rows
Key
Description
ARROW KEYS
Move one cell up, down, left, or right in a worksheet.
CTRL+ARROW KEY moves to the edge of the current
data region (data region: A range of cells that contains data and that is
bounded by empty cells or datasheet borders.)
in a worksheet.
SHIFT+ARROW KEY extends the selection of cells by one cell.
CTRL+SHIFT+ARROW KEY extends the selection of cells to the last nonblank
cell in the same column or row as the active cell, or if the next cell is
blank,
extends the selection to the next nonblank cell.
LEFT ARROW or RIGHT ARROW selects the tab to the left or right when the
ribbon is selected. When a submenu is open or selected, these arrow keys
switch
between the main menu and the submenu. When a ribbon tab is selected, these
keys navigate the tab buttons.
DOWN ARROW or UP ARROW selects the next or previous command when a menu or
submenu is open. When a ribbon tab is selected, these keys navigate up or
down
the tab group.
In a dialog box, arrow keys move between options in an open drop-down list,
or between options in a group of options.
DOWN ARROW or ALT+DOWN ARROW opens a selected drop-down list.
BACKSPACE
Deletes one character to the left in the Formula Bar.
Also clears the content of the active cell.
In cell editing mode, it deletes the character to the left of the insertion
point.
DELETE
Removes the cell contents (data and formulas) from selected cells without
affecting cell formats or comments.
In cell editing mode, it deletes the character to the right of the insertion
point.
END
Moves to the cell in the lower-right corner of the window when SCROLL LOCK
is turned on.
Also selects the last command on the menu when a menu or submenu is visible.
CTRL+END moves to the last cell on a worksheet, in the lowest used row of
the rightmost used column. If the cursor is in the formula bar, CTRL+END
moves
the cursor to the end of the text.
CTRL+SHIFT+END extends the selection of cells to the last used cell on the
worksheet (lower-right corner). If the cursor is in the formula bar,
CTRL+SHIFT+END
selects all text in the formula bar from the cursor position to the end-this
does not affect the height of the formula bar.
ENTER
Completes a cell entry from the cell or the Formula Bar, and selects the
cell below (by default).
In a data form, it moves to the first field in the next record.
Opens a selected menu (press F10 to activate the menu bar) or performs the
action for a selected command.
In a dialog box, it performs the action for the default command button in
the dialog box (the button with the bold outline, often the OK button).
ALT+ENTER starts a new line in the same cell.
CTRL+ENTER fills the selected cell range with the current entry.
SHIFT+ENTER completes a cell entry and selects the cell above.
ESC
Cancels an entry in the cell or Formula Bar.
Closes an open menu or submenu, dialog box, or message window.
It also closes full screen mode when this mode has been applied, and returns
to normal screen mode to display the Ribbon and status bar again.
HOME
Moves to the beginning of a row in a worksheet.
Moves to the cell in the upper-left corner of the window when SCROLL LOCK is
turned on.
Selects the first command on the menu when a menu or submenu is visible.
CTRL+HOME moves to the beginning of a worksheet.
CTRL+SHIFT+HOME extends the selection of cells to the beginning of the
worksheet.
PAGE DOWN
Moves one screen down in a worksheet.
ALT+PAGE DOWN moves one screen to the right in a worksheet.
CTRL+PAGE DOWN moves to the next sheet in a workbook.
CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook.
PAGE UP
Moves one screen up in a worksheet.
ALT+PAGE UP moves one screen to the left in a worksheet.
CTRL+PAGE UP moves to the previous sheet in a workbook.
CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook.
SPACEBAR
In a dialog box, performs the action for the selected button, or selects or
clears a check box.
CTRL+SPACEBAR selects an entire column in a worksheet.
SHIFT+SPACEBAR selects an entire row in a worksheet.
CTRL+SHIFT+SPACEBAR selects the entire worksheet.
list of 2 items
. If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current
region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the current
region
and its summary rows. Pressing CTRL+SHIFT+SPACEBAR a third time selects the
entire worksheet.
. When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a
worksheet.
list end
ALT+SPACEBAR displays the Control menu for the Microsoft Office Excel
window.
TAB
Moves one cell to the right in a worksheet.
Moves between unlocked cells in a protected worksheet.
Moves to the next option or option group in a dialog box.
SHIFT+TAB moves to the previous cell in a worksheet or the previous option
in a dialog box.
CTRL+TAB switches to the next tab in dialog box.
CTRL+SHIFT+TAB switches to the previous tab in a dialog box.
Outlook Express.
Open Help topics
F1
Select all messages
Control + A
Main window and view message window
Print the selected message
Control + P
Send and receive mail
Control + M
Delete a mail message
Delete or Control + D
Open or post a new message
Control + N
Open the Address Book
Control + Shift + B
Reply to the message author
Control + R
Forward a message
Control + F
Reply to all
Control + Shift + R or Control + G (news only)
Open the Inbox
Control + I
Go to the next message in the list
Control + > (greater than)
or Control + Shift + > (greater than)
Go to the previous message in the list
Control + < (less than)
or Control + Shift + < (less than)
View properties of a selected message
Alt + Enter
Refresh news messages and headers
F5
Go to next unread mail message
Control + U
Go to next unread news thread
Control + Shift + U
Go to folder
Control + Y
Main window
Open the selected message
Control + O or Enter
Mark a message as read
Control + Enter or Control + Q
Move between the Folders list (if on), message list, preview pane, and
Contacts list (if on).
Tab
Mark all news messages as read
Control + Shift + A
Go to a newsgroup
Control + W
Expand a news thread (show all responses)
Left Arrow or Plus Sign
Collapse a news thread (hide messages)
Right Arrow or Minus Sign
Go to next unread newsgroup or folder
Control + J
Download news for offline reading
Control + Shift + M
Message window-viewing or sending
Close a message
Escape
Find text
F3
Find a message
Control + Shift + F
Switch among Edit, Source, and Preview tabs
Control + Tab
Message window - sending only
Check names
Control + K or Alt + K
Check spelling
F7
Insert signature
Control + Shift + S
Send (post) a message
Control + Enter or Alt + S
********************************************************************
NOTICE: The information contained in this email and any attachments
is confidential and may be privileged. If you are not the intended
recipient you should not use, disclose, distribute or copy any of
the content of it or of any attachment; you are requested to notify
the sender immediately of your receipt of the email and then to
delete it and any attachments from your system.
NCBI endeavours to ensure that emails and any attachments generated
by its staff are free from viruses or other contaminants. However,
it cannot accept any responsibility for any such which are
transmitted. We therefore recommend you scan all attachments.
Please note that the statements and views expressed in this email
and any attachments are those of the author and do not necessarily
represent the views of NCBI
********************************************************************
Other related posts:
- » [vip_students] Office:Shortcut keys for outlook, excel and word!
